Transport Officer, Castlebar, Co. Mayo

Hollybank Trustees Ltd; Castlebar; On-site; EUR 35,000 - 53,000; Full time

Benefits offered by this job

Pension and Life Insurance Scheme

Bike-to-Work Scheme

Generous Annual Leave

Job summary

Western Care in Castlebar, Co. Mayo, is seeking a Transport Officer (Grade IV) to provide transport support for its fleet and assist the Transport Manager with system changes and scheduling. The role is full-time, 35 hours per week, based at Castlebar.

The successful candidate will have at least 3 years in a busy support role, strong MS Excel skills, and proficiency with MS Office. A driver’s license and Garda Vetting are required.

Qualifications

• Minimum 3 years in a busy support role.
• Intermediate/Advanced MS Excel usage.
• Proficient IT skills and system orientation.
• Competent in MS Office.
• Analytical and problem-solving abilities.
• Experience with procurement platforms like eTenders and contract management.

Responsibilities

• Assist with transport insurance claims processing and incident reporting; maintain records of incidents and claims.
• Coordinate route, vehicle, driver planning and scheduling with the transport manager.
• Collaborate with area managers, services and drivers to communicate updates on routes and vehicle status.
• Research and procure fleet tracking systems and train managers in their use.
• Maintain fleet tracking master list and oversee procurement for repairs and maintenance.

Skills

MS Excel

MS Office

IT skills

Analytical skills

Procurement platforms (eTenders)

Project management

Tools

eTenders

Job description

Location: On site / Castlebar, Co. Mayo, Ireland
job type: Permanent / Full-time
Sector and subsector: Voluntary/Charity | Fundraising
Salary: Competitive salary

At Western Care we aim to provide the most appropriate care, in the most appropriate setting for the people we support. And right now, we are looking to grow and support our team across County Mayo.

Why not be part of a progressive team, that’s delivering for its community.

Western Care - Supporting People To Live Their Lives.

Transport Officer

Grade IV

Castlebar, Co. Mayo

• Permanent 35 hours per week
• Reference Number: 2026-237

• Closing Date: October 12 th, 2026
• For further enquiries, please contact: Billy Evans, Transport Manager Tel: [phone] Email: [e-mail]

Additional Information

Please note that panels may be formed from this competition to fill similar posts within the organisation.

Job Brief

To provide transport related supports to the Association’s fleet as a member of the Transport Department and to assist the Transport Manager implement a programme of systems changes.These will be agreed with the line manager on an ongoing basis and dependent on the work priorities.

Please see full job description below

Qualification & Requirements

• Minimum 3 years previous experience of working in a busy support role
• Intermediate/Advanced use of MS Excel
• Proficient I.T. skills and be system orientated
• Competent in use of MS Office
• Analytical skills
• Problem solving and ability to manage a busy office environment
• Ability to work under pressure and meet deadlines
• Experience with procurement platforms such as eTenders, including contract management and cost-quality assessments
• A qualification or previous experience in project management

Salary Scales

Social Care Assistant Pay Scale (Scale Range €34,670 to €52,967)

- this is based on full-time working hours i.e. 35 hours per week

Other Requirements

• Full driver’s license is essential.
• All applicants will be subject to Irish Garda Vetting and Reference checks.
• Applicants from countries outside the E.U. must provide relevant work authorization to take up employment in the Republic of Ireland. This documentation must be submitted with the application.
• Applicants who have lived outside of the Republic of Ireland or Northern Ireland for more than six months since the age of 16 will be required to provide Overseas Police Clearance.
• Competitive Salary in line with Department of Health consolidated scales
• Premium payments, including anti-social hours payments on residential rosters.
• Pension and Life Insurance Scheme.
• Generous Annual Leave often exceeding statutory entitlement.
• Dedicated learning and opportunities for career progression
• Flexible working arrangements where feasible.
• Employee Assistance Programme (EAP) which includes counselling support.
• Bike-to-Work Scheme.

Health

Applicants must be fully competent and capable of performing the duties of this role and be in a state of health that indicates a reasonable prospect of providing regular, reliable and efficient service

JOB DESCRIPTION

Purpose of the Role

To provide transport related supports to the Association’s fleet as a member of the Transport Department and to assist the Transport Manager implement a programme of systems changes.These will be agreed with the line manager on an ongoing basis and dependent on the work priorities.

Main Duties & Responsibilities

• Assist with transport insurance claims processing & incident reporting; document and maintain records of all incidents, accidents and claims involving fleet vehicles, tracking status and resolution.
• Work alongside the transport manager in route, vehicle, driver planning & scheduling.
• Collaborate with area managers, service teams and drivers to communicate updates regarding routes, schedules, and vehicle availability and/or repairs.
• Research fleet tracking systems and assist transport manager to procure and implement approved system. Set up existing fleet on the approved system and train managers in its use.
• Maintain the inventory of fleet tracking master list.
• Assist the transport manager in procurement of regional based repairs and maintenance for vehicular fleet & assist adaptation of relevant Government Frameworks.
• Organise staff training and compliance plan implementation with transport manager. Schedule and document driver training sessions, including CPC certification, wheelchair clamping and fire safety while ensuring all drivers maintain up-to-date certifications.
• Assist tax, insurance, NCT minor expense transfer to service from transport department. Provide training assistance and migrate to services the task on how to tax, NCT and other minor transport expenses using Soldo expense cards.
• Assisting the transport manager to create bus route plans and bus seating plans, to assist in transport planning and identifying where additional capacity exists on bus routes or where additional capacity is required.

This is not an exhaustive list and additional duties will be included as required.

Candidate Requirements/Qualifications

• Minimum 3 years previous experience of working in a busy support role
• Intermediate/Advanced use of MS Excel
• Proficient I.T. skills and be system orientated
• Competent in use of MS Office
• Analytical skills
• Problem solving and ability to manage a busy office environment
• Ability to work under pressure and meet deadlines
• Experience with procurement platforms such as eTenders, including contract management and cost-quality assessments
• A qualification or previous experience in project management

Other Requirements

• Full driver’s license is essential.
• All applicants will be subject to Irish Garda Vetting & Reference checks.
• All applicants from Countries outside the E.U. will be required to provide relevant work authorization to take up employment in Republic of Ireland. This must be submitted along with Application.
• All applicants will be required to access Overseas Police Clearance if they have lived outside of the Republic of Ireland or Northern Ireland more than 6 months since the age of 18 years.

Working Relationships and Communication

• Understand and operate all relevant local and organisational procedure, directives and general information made available through the line manager.
• Develop and contribute to good working relationships in the Organisation and with all other relevant personnel.
• Report to and appraise line manager or designate of all work-related issues and difficulties.
• Follow the Association’s Grievance and Disciplinary Procedure, available in the Association’s Staff Handbook.
• Maintain strict confidentiality relating to matters regarding personnel and services.
• Attend and actively participate in staff meetings.
• Actively participate in supervisory support as per Organisation Procedure.

General

• Promote and develop good community networks which support inclusion and integration to the people we support.
• Promote a positive image and name of the Association in the wider community.
• Be accountable and responsible for input into service planning and delivery, together with job performance as per role within the Association.
• Promote dignity at work and show respect to the people we support, colleagues and stakeholders in the course of duty.
• Attend staff training events as required and implement learning in the workplace.
• Perform any other appropriate duties as requested by the manager in charge.

Conditions

• The Job Description forms an integral part of the Contract of Employment, together with the Association’s Policies and Procedures.
• Flexibility in working hours may be a feature of this position, to meet the needs of the department.
• To engage with and use the technology systems and packages provided by the Association to support day to day work and future planning needs.
• You will receive support and supervision from your line manager regarding your day to day work through the Supervisory Support Process in place in the Association.

Base:Castlebar, Co. Mayo

Working Hours: Full Time 35 hours per week – Monday to Friday.Flexibility will also be required to work outside of normal working hours in cases of emergency

Reporting Relationship: Transport Support Officer reports to the Transport Manager