Technical Administrator

Hanley Calibration Ltd; Little Island; On-site; EUR 30,000 - 42,000; Full time

Benefits offered by this job

5% contributory pension

VHI healthcare allowance

Employee Assistance Programme

Annual leave increasing with length of

Education and study support

Hanley Green Grant benefit initiative

Company events

Job summary

Hanley Calibration Ltd in Cork, Ireland is seeking a Technical Administrator to provide administrative and operational support to the Service Manager and technical teams. You will handle equipment tracking, calibration coordination, system administration, and liaison with customers and suppliers.

Responsibilities include processing purchase orders, logistics, reporting, and ensuring ISO 9001:2015 quality procedures are followed.

Qualifications

• Leaving Certificate or equivalent.
• Desirable qualification in business administration, engineering, technical administration or related field.
• 2–3 years of relevant administrative experience in technical or operational environments.
• Experience with databases or CMMS platforms is advantageous.

Responsibilities

• Provide administrative and operational support to the Service Manager and technical teams.
• Coordinate equipment tracking and calibration activities.
• Liaise with customers, suppliers and service partners.
• Process purchase orders and manage logistics documentation.
• Maintain records and reporting to ensure ISO 9001:2015 compliance.

Skills

Organisation & time management

Communication skills

Customer liaison

Attention to detail

Independent working

Teamwork

Education

Leaving Certificate or equivalent

Qualification in business administration / engineering / technical administration desirable

Tools

CMMS

CMMS databases

Hilti equipment tracking system

Job description

Location: On site / Ballytrasna, Little Island, Co. Cork, Ireland
job type: Permanent / Full-time
Sector and subsector: Engineering | Administration
Salary: Competitive salary

Job Title: Technical Administrator

Location: Cork, Ireland

Sector: Engineering, Calibration, Pharmaceutical, Commissioning & Facilities Management

Role Objective

Provide administrative and operational support to the Service Manager and technical teams at Hanley Calibration. Responsibilities include equipment tracking, calibration coordination, system administration, customer and supplier liaison, purchase orders, logistics, reporting and compliance with ISO 9001:2015 quality procedures.

Key Responsibilities

• Systems & Equipment Tracking: Maintain the Hilti equipment tracking system and support administration of the Compucal CMMS, ensuring accurate, up-to-date records.
• Service Coordination: Work with the Service Manager and technicians to coordinate equipment movements and calibration activities.
• Customer & Supplier Liaison: Coordinate third-party calibrations, respond to customer queries and liaise with vendors and suppliers.
• Calibration Standards: Maintain records of in-house calibration standards and associated documentation.
• Quality & Compliance: Follow established procedures and maintain accurate, audit-ready records in line with ISO 9001:2015 requirements.
• Purchasing & Logistics: Process purchase orders, arrange instrument shipments and manage associated documentation.
• Reporting: Maintain operational trackers and prepare monthly and ad hoc reports.
• Communication & Administration: Attend meetings, follow up on actions and provide general administrative support to the Service Manager and wider team.

Qualifications & Experience

• Leaving Certificate or equivalent.
• A qualification in business administration, engineering, technical administration or a related field is desirable but not essential.
• 2–3 years’ relevant administrative experience, preferably in a technical or operational environment.
• Experience with databases, equipment tracking systems or CMMS platforms is an advantage

Key Skills

• Strong organisation, prioritisation and time management.
• Excellent written and verbal communication skills.
• Customer-focused approach and professional stakeholder management.
• High attention to detail and data accuracy.
• Effective problem-solving and discrepancy resolution.
• Ability to work independently, follow procedures and take accountability.
• Proactive, adaptable and collaborative approach to teamwork
• Competitive salary
• Annual performance-based bonus.
• 5% contributory pension scheme.
• VHI healthcare allowance and Employee Assistance Programme.
• Annual leave increasing with length of service.
• Education and study support.
• Hanley Green Grant benefit initiative.
• Company events.
• Working Hours: Monday to Friday, 9:00 am–5:00 pm
• Report to: Service Manager