Site Contracts Negotiator - Study Start Up

ICON; Dublin; Hybrid; EUR 42,000 - 70,000; Full time

Benefits offered by this job

Annual leave

Health insurance

Retirement planning

Employee assistance program

Life assurance

Flexible country-specific benefits

Job summary

ICON is a global healthcare intelligence and clinical research organisation seeking a Study Start-Up Associate for Ireland, Bulgaria, Czech Republic, Poland, and Spain. The role focuses on independent negotiation and execution of clinical trial agreements and budgets, collaborating with sites and internal stakeholders to ensure efficient start-up.

You will contribute to contract management activities, maintain records, and support continuous improvement of templates and processes, while

Qualifications

• Fluent in English and one of the following languages: French, German, or Italian.
• Bachelor's degree in a relevant field or equivalent experience.
• Experience in site contracting, contracts administration, or similar roles in CRO, pharma, or healthcare.

Responsibilities

• Negotiate site contracts and budgets with investigator sites within defined parameters.
• Review and adapt contract language to sponsor requirements, local laws, and site feedback.
• Manage a portfolio of contracts, monitor cycle times, and address barriers to execution.
• Collaborate with legal, finance, and project teams to resolve contractual questions.
• Maintain accurate records of negotiations, approvals, and executed agreements in systems.
• Support continuous improvement of templates and processes, and mentor junior colleagues.

Skills

Fluent English

Other language (French/German/Italian)

Education

Bachelor's degree in law, business, life sciences, or related field

Job description

Study Start Up Associate - Ireland, Bulgaria, Czech Republic, Poland, Spain - home or office based

ICON is a global healthcare intelligence and clinical research organisation united by a mission to bring new medicines and treatments to patients faster.

As a values-driven organisation, integrity, collaboration, agility, and inclusion are at the heart of how we work and interact with each other, customers, patients and suppliers.

As a Site Contracts Negotiator at ICON, you will independently manage the negotiation and execution of clinical trial agreements and budgets for a range of studies. You will work closely with sites and internal stakeholders to support efficient and compliant study start-up.

Job Title Information:

While this opportunity is advertised as Site Contracts Negotiator, the official title on the employment contract and within ICON systems will be Study Start-Up Associate.

What You Will Do:

You will contribute to contract management activities, taking responsibility for your deliverables and working collaboratively.
Key responsibilities include:

• Negotiating site contracts and budgets with investigator sites, within defined parameters and playbooks.
• Reviewing and adapting contract language to reflect sponsor requirements, local laws, and site feedback.
• Managing a portfolio of contracts, monitoring cycle times, and proactively addressing barriers to execution.
• Collaborating with legal, finance, and project teams to resolve contractual questions and ensure alignment.
• Maintaining accurate records of negotiations, approvals, and executed agreements in relevant systems.
• Supporting continuous improvement in contract templates, processes, and guidance, and mentoring junior colleagues where appropriate.

Your Profile:

You will bring relevant contract management experience, along with the following qualifications and skills.

Required qualifications and experience:

• Fluent in English and one of the following languages French, German, Italian
• Bachelor's degree in law, business, life sciences, or a related field, or equivalent experience.
• Relevant experience in site contracting, contracts administration, or similar roles within CRO, pharma, or healthcare.
• Good understanding of clinical trial agreements and budget negotiation principles.
• Strong negotiation, communication, and organisational skills.
• Ability to manage multiple contracts and timelines, with attention to detail and quality.
• Proactive, solution-focused mindset with a collaborative approach to stakeholders.

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What ICON can offer you:

Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our benefits examples include:

• Various annual leave entitlements
• A range of health insurance offerings to suit you and your family’s needs.
• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
• Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.
• Life assurance
• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

Visit our careers site to read more about the benefits ICON offers.

At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here