Site Administrator - Blanchardstown

Hollybank Trustees Ltd; Dublin; On-site; EUR 32,000 - 52,000; Full time

Benefits offered by this job

23 days annual leave

Company Pension contributions

Paid Maternity and Paternity Leave

Life and Disability cover

Employee Assistance Programme (EAP)

Educational Assistance & CPD

Job summary

Suir Engineering is seeking a Document Controller / Site Admin for a Data Center project with responsibilities spanning QA documentation, site records, inductions and deliveries. The role focuses on maintaining accurate documentation, supporting EHS admin and coordinating site office activities.

The candidate should have strong attention to detail, the ability to multitask and communicate with management and site personnel. Proficiency with MS Office and common construction tools is essential.

Qualifications

• Experience in construction industry is an advantage.
• ,
• High level of attention to detail.
• Ability to communicate with Management and site-based personnel.
• Capable of multi-tasking and meeting deadlines.
• Ability to use your initiative.
• Proficiency with Microsoft Office and Adobe Acrobat Pro DC.
• Experience with Construction Management Software (EIDA, BIM 360, Procore) is a plus.

Responsibilities

• Provide daily administrative support to the site, project and management teams.
• Maintain accurate records, trackers and documentation relating to site personnel.
• Manage weekly reviews of timesheets and attendance records.
• Coordinate site inductions and maintain induction records.
• Book and coordinate site deliveries and support delivery records.
• Support EHS administrative tasks and confidential documentation.
• Assist with site office supplies and stock management.
• Arrange accommodation and transport for direct staff and site personnel.
• Liaise with site personnel, subcontractors, suppliers and management.
• Ensure confidential documentation is securely stored and disposed of according to procedures.

Skills

Attention to detail

Communication skills

Multi-tasking

Initiative

MS Office

Tools

MS Word

MS Excel

MS Visio

MS PowerPoint

Adobe Acrobat Pro DC

EIDA

BIM 360

Procore

Job description

Location: On site / Dublin, Ireland job type: Permanent / Full-time Sector and subsector: Engineering | Administration Salary: Negotiable salary

We have an exciting opportunity for a Document Controller / Site Admin to join Suir Engineering. This position will be based on a Data Center project in Berlin, Germany.

Here in Suir Engineering we are a leading international provider of innovative Mechanical, Electrical and Instrumentation Engineering Solutions. Our core sectors are Energy, Power and Renewables, Pharma, Food & Beverage, and Data Centres. We provide best in class contracting solutions with in-house, flexible resources capable of delivering a personable and consistent service to our customers. Over the past 40 years we have delivered projects for Irish and multinational clients across the globe. We are currently expanding significantly, and are delivering large scale projects across Ireland, the U.K, Germany, Denmark and Sweden.

Overall Role Objective

The Document Controller is responsible for creating, maintaining, distributing, and filing all central integrated management system documentation and ensuring all QA department administration work is completed.

What you will be doing?

• Provide daily administrative support to the site, project and management teams, assisting with the smooth day-to-day running of the site office. Including maintaining accurate records, trackers and documentation relating to site personnel, training, attendance, deliveries, expenses and general site administration.
• Manage weekly reviews of timesheets and attendance records, including system control, daily attendance updates and required attendance uploads.
• Manage and coordinate site inductions, including booking and maintaining accurate induction records.
• Book and coordinate site deliveries, maintain accurate delivery records, upload delivery dockets and supporting documentation, and support the organisation of incoming and outgoing deliveries.
• Provide EHS administrative support, including the organisation, filing, distribution, maintenance and secure disposal of EHS and other confidential documentation.
• Assist with the management and organisation of site office supplies, including monitoring stock levels.
• Assist with accommodation and transport arrangements for direct staff and site personnel.
• Liaise with site personnel, subcontractors, suppliers and management to ensure all administrative requirements are completed accurately and efficiently.
• Ensure confidential and sensitive documentation is securely stored, handled and disposed of in accordance with company procedures.
• Any other reasonable and relevant duties as requested by your manager, necessary to meet the ongoing needs of the company.

Is this the job for me?

• Experience in the construction industry is an advantage but not essential.
• High level of attention to detail.
• Ability to communicate with Management and site-based personnel.
• Capable of multi-tasking and meeting deadlines.
• Ability to use your initiative.
• IT Skills - A high level of proficiency with Microsoft Office applications (Word, Excel, Visio, PowerPoint) and in Adobe Acrobat Pro DC.
• Experience in Construction Management Software (E.g. EIDA, BIM 360, Procore) would be an advantage.

In return from Suir Engineering:

23 days annual leave

Company Pension contributions - no waiting periods

Paid Maternity and Paternity Leave

Life and Disability cover

EAP for employees and their families

Educational Assistance, CPD, Chartership supports and upskilling opportunities

• Opportunities for international assignments to work on one of our European projects in Sweden, Denmark, or Germany.

Our way of workingis called the Suir Way, designed to help us on a journey of continuous improvement.

• Our people are empowered to make changes to ensure a quality install through effective ways of working.
• Our people have a voice and feel empowered.
• We have an in-built culture of innovation, learning and continuous improvement.
• Value is delivered every step of the journey.Our efficient processes deliver value.
• We have a standard, consistent and fully integrated health, safety, environment, and quality system within the business.

Suir Engineering are an equal opportunities employer, we value our greatest asset …. our People.

We do not require the support of Recruitment agencies at this time.