Senior Administrative & Meetings Coordinator

NHS Ayrshire & Arran; Hospital; On-site; EUR 25,000 - 38,000; Full time

Benefits offered by this job

NHS Pension Scheme

27 days annual leave

Salary Sacrifice Car Benefit Scheme

Job summary

NHS Greater Glasgow and Clyde is recruiting for an Administrative & Clerical Officer within Mental Health In-Patient Services at Leverndale Hospital. You will provide comprehensive secretarial and administrative support to senior managers and multidisciplinary teams.

The role also covers diary management, organisation of meetings and travel arrangements, minute-taking and production of reports. Travel across sites may be required, with adherence to NHS policies and governance.

Qualifications

• HNC/SVQ Level 3 in Administration or equivalent experience.
• Significant experience in a secretarial or administrative role.
• Proficiency in Microsoft Office and other IT systems.
• Advanced keyboard skills and excellent communication abilities.
• Strong organisational skills with the ability to manage competing priorities.
• Experience maintaining records, databases and office systems.

Responsibilities

• Provide secretarial and administrative support to senior managers and teams.
• Manage diaries, correspondence, enquiries and office systems.
• Organise meetings, events and travel arrangements, including minute-taking.
• Produce reports, presentations and other documentation.
• Maintain records, databases and administrative processes.
• Support procurement, payroll-related administration and cross-cover arrangements.
• Promote safe working practices within the department.

Skills

Advanced keyboard

Microsoft Office

Organisation skills

Communication skills

Records management

Education

HNC/SVQ Level 3 in Administration

Tools

Microsoft Office

Job description

NHS Greater Glasgow and Clyde is recruiting for an Administrative & Clerical Officer within Mental Health In-Patient Services at Leverndale Hospital. You will provide comprehensive secretarial and administrative support to senior managers and multidisciplinary teams.

The role also covers diary management, organisation of meetings and travel arrangements, minute-taking and production of reports. Travel across sites may be required, with adherence to NHS policies and governance.