Scheduling Manager - Transport Infrastructure

Turner & Townsend; Dublin; On-site; EUR 120,000 - 180,000; Full time

Job summary

Turner & Townsend in Ireland is seeking a Scheduling Manager to lead complex multi-project programme time schedules within Infrastructure. You will direct embedded scheduling resources to ensure use of standard processes, systems and tools and quality of schedule deliverables.

You will support the Programme Controls Manager in planning recruitment and capability development of scheduling resources, coordinating with stakeholders across functions, and driving continuous improvement.

Qualifications

• Extensive multi-project scheduling experience in infrastructure delivery.
• 20+ years in scheduling, with at least 5+ years in aviation/transport.
• Experience building and managing master schedules and reporting to senior management.
• Ability to lead workshops and coordinate resources across contractors and clients.

Responsibilities

• Plan and manage complex multi-project programme time schedules to ensure timely delivery of programmes.
• Act as coordination lead for outward-facing summary reports on programme progress, issues, impact and mitigation.
• Provide interface and QA for tracking schedule performance and oversee schedule monitoring.
• Assess and implement changes to scheduling processes to improve performance.

Skills

Primavera P6

Scheduling & CPM

Stakeholder management

Team leadership

Analytical thinking

Tools

MS Excel

Job description

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries. Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.

Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.

We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.

Job Description

The Scheduling Manager is responsible for delivering timely and reliable time schedule data in relation to all capital programmes being delivered by Infrastructure. The role holder will provide direction, guidance and management of the embedded scheduling resources to ensure competent and consistent use of standard processes, systems and tools and quality of all schedule deliverables and associated performance analysis. There will be a focus on continuous improvement in all the scheduling functionality.

The Scheduling Manager will support the Programme Controls Manager to strategically plan recruitment, deployment and capability development of scheduling resource as well as co-ordinate and communicate information to other members of the Programme Controls within Functions.

Responsibilities

Functional Requirements, Standards & Performance

• Plan and manage complex multi-project programme time schedules to ensure timely delivery of Programmes.
• Act as coordination lead for the production of outward facing summary reports discussing programme progress, critical issues, impact and mitigation.
• Provide interface and quality assurance regarding the tracking and reporting of schedule performance for reporting purposes and provide oversight tracking and monitoring of schedules.
• Assess and determine the need for change to scheduling processes and methods and implement changes to deliver improved performance.

Programme Scheduling Activities

• Analyse, review and highlight critical time schedule issues and ensure viable resolution plans are in place.
• Formulate analysis of programme controls data and create summary level programme reports for various ad-hoc data / analysis queries from senior managers.
• Lead and support the programme team in the implementation of an integrated, cross functional master schedule with various third party inputs and programme interfaces.
• Analyse deviations from the baseline in the Project Master schedule highlighting bottlenecks / delays and propose corrective actions and report.
• Coordinate and work with project parties to generate master schedules for projects and programs applying resource and cost loading (information availability dependent).
• Coordinate the development and implementation of project Work Breakdown Structures (WBS) and Cost Breakdown Structures (CBS) in concert with Programme controls Lead, cost consultant and contractor, and in conjunction with Programme Execution Plans.

Working within a multi-disciplinary team & managing stakeholders

• Drive a positive, motivated culture within the scheduling team and ensure they are invested in managing and improving scheduling performance.
• Establish and maintain a good, professional and pro-active relationships within and outside of the programme controls team
• Make a timely response to scheduling queries and requests for information from stakeholders.

Qualifications

Experience

• 20+ years’ experience, at least 5+ years within the aviation / transport industry
• Strong experience of scheduling technically complex and high value projects within Infrastructure delivery
• Ability to coordinate & organize multiple sources of schedule inputs/performance data into a master schedule platform and deliver project/program status reports as required.
• Experience of working in a comparable consultancy environment, or with a client or contractor organisation
• Extensive knowledge of scheduling principles, methods, techniques and tools, including the use of Primavera
• Knowledge of policy and procedure implementation in relation to Programme Controls
• Detailed knowledge of the planning, design and construction activities undertaken across an aviation project. Namely terminals, airfields, piers, civils or surface projects.
• Experience building critical path schedules from knowledge and first principles, interviewing and leading workshops with project resources. Experienced in defining and agreeing progress reporting approaches with contractors.

Skills

• Process driven with excellent attention to detail.
• Ability to work effectively in a team environment, motivating and supporting others.
• Strong ability to coordinate and communicate important information across the team.
• Extremely proficient in Primavera P6.
• Well-developed interpersonal and communication skills.
• Ability to develop long term relationships with all team members, and effectively balance people and processes.

Additional Information

SOX control responsibilities may be part of this role, which are to be adhered to where applicable.

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at We transform together | Turner & Townsend.

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