Residential Block Management Administrator

Harper Finley Professional Recruitment; Dublin; On-site; EUR 32,000 - 42,000; Full time

Job summary

Harper Finley Professional Recruitment is seeking a proactive Property Administrator to join a Residential Block Management team in Citywest, Dublin. You will handle day-to-day office administration, client communications, and coordination of contractors across multi-unit developments.

The role focuses on legal documentation, PSRA-related requirements, and maintaining accurate property records. A thoughtful communicator with strong organisational skills will thrive in this collaborative

Qualifications

• 1–2+ years of property administration experience.
• Experience in residential block management or estate agency desirable.
• PSRA Licence (C or D) advantageous but not essential.

Responsibilities

• Act as the first point of contact for incoming telephone enquiries and direct queries appropriately.
• Manage daily office administration, including opening, logging, and distributing incoming post, as well as preparing outgoing correspondence.
• Prepare, compile, and issue Multi‑Unit Developments (MUD) Act replies and pre‑contract sales documentation for solicitors.
• Coordinate planned and reactive maintenance for residential developments, including lifts, cleaning, landscaping, waste management, and other communal services.
• Issue work orders to approved contractors and monitor completion of works.
• Maintain contractor records, including key handovers, health and safety documentation, and invoice verification.
• Respond to day‑to‑day enquiries from property owners and tenants regarding building access, parking permits, and estate regulations.
• Maintain accurate property records and ensure compliance with the Multi‑Unit Developments Act 2011 and Property Services Regulatory Authority (PSRA) requirements.

Skills

Clear communication

Strong organisational skills

Attention to detail

Time management

Education

PSRA Licence (C or D)

Tools

Blockman

Microsoft Office

Job description

Harper Finley Professional Recruitment is seeking a proactive Property Administrator to join a Residential Block Management team in Citywest, Dublin. You will handle day-to-day office administration, client communications, and coordination of contractors across multi-unit developments.

The role focuses on legal documentation, PSRA-related requirements, and maintaining accurate property records. A thoughtful communicator with strong organisational skills will thrive in this collaborative