Recruitment & Events Coordinator

Nobox Aviation Recruitment; Dublin; On-site; EUR 34,000 - 52,000; Full time

Benefits offered by this job

Birthday off every year

Free parking

Annual Christmas party

Quarterly team events

Opportunities to travel around the EU

Job summary

Nobox Aviation Recruitment is seeking a highly organised Recruitment & Events Coordinator to support cabin crew recruitment across Europe. You will plan events, manage bookings and guide candidates through the process, thriving in a fast-paced environment.

Your role includes coordinating flights, hotels, venues, and invoices, while maintaining records and budgets. A proactive approach and strong communication are essential as you travel to events across the EU.

Qualifications

• Experience in event coordination, recruitment administration or a similar organisational role.
• Strong organisational skills and the ability to manage multiple priorities and deadlines.
• Excellent organizational and problem-solving skills.
• Comfortable handling tight deadlines and frequent changes.

Responsibilities

• Book and manage flights, hotels, and ground transportation across Europe.
• Research and plan optimal travel connections (cost-effective and time-efficient).
• Coordinate logistics for events, conferences, and on-site attendance.
• Manage event-related invoices, track expenses, and ensure payments are made on time.
• Work closely with vendors, hotels, airlines, and event organizers.
• Maintain accurate records of bookings, invoices and budgets.
• Handle last-minute changes, cancellations, and urgent travel requests.
• Ensure all travel and event arrangements align with approved budgets.
• Host and coordinate recruitment events and assessment days.
• Coordinate candidate invitations, interview bookings and attendance confirmations.
• Respond to candidate queries and provide clear information about the recruitment process.
• Support application screening and interview scheduling in line with agreed criteria.
• Follow up with candidates regarding outstanding documentation and next steps.
• Work closely with recruiters to ensure assessment days run smoothly and candidate follow-up is completed promptly.

Skills

Highly organized

Multitasking

Attention to detail

Communication skills

Budgeting & invoicing

MS Office / admin systems

Relationship building

Willingness to travel

Tools

MS Office Suite

Job description

We are looking for a highly organised and proactive Recruitment & Events Coordinator to support our cabin crew recruitment operations across Europe.

This role combines recruitment event planning, candidate administration and logistical coordination. You will organise recruitment events, manage bookings and support candidates through the recruitment process.

The successful candidate will thrive in a fast-paced environment, manage competing priorities effectively and have strong attention to detail.

Role

• Book and manage flights, hotels, and ground transportation across Europe
• Research and plan optimal travel connections (cost-effective and time-efficient)
• Coordinate logistics for events, conferences, and on-site attendance
• Manage event-related invoices, track expenses, and ensure payments are made on time
• Work closely with vendors, hotels, airlines, and event organizers
• Maintain accurate records of bookings, invoices, and budgets
• Handle last-minute changes, cancellations, and urgent travel requests
• Ensure all travel and event arrangements align with approved budgets
• Host and coordinate recruitment events and assessment days.

Recruitment Support

• Coordinate candidate invitations, interview bookings and attendance confirmations.
• Respond to candidate queries and provide clear information about the recruitment process.
• Support application screening and interview scheduling in line with agreed criteria.
• Follow up with candidates regarding outstanding documentation and next steps.
• Work closely with recruiters to ensure assessment days run smoothly and candidate follow-up is completed promptly.

• Experience in event coordination, recruitment administration or a similar organisational role.
• Strong organisational skills and the ability to manage multiple priorities and deadlines.
• Excellent organizational and problem-solving skills
• Comfortable handling tight deadlines and frequent changes
• Willingness to travel within Europe and attend events in person
• Strong attention to detail and confidence using Microsoft Office and administrative systems.
• Ability to build effective relationships with colleagues, candidates and suppliers.

• Birthday off every year
• Free parking
• Annual Christmas party & quarterly team events
• Opportunities to travel around the EU while working