Recruiting Coordinator (Contractor)

Crusoe Energy Systems; Ireland; Hybrid; EUR 35,000 - 55,000; Full time

Benefits offered by this job

Health & wellbeing benefits

Time away

401(k) match

Mental wellness resources

Job summary

Crusoe Energy Systems in Dublin is seeking a proactive Recruiting Coordinator to strengthen our fast-growing recruitment engine. You will own complex scheduling, ATS hygiene, and candidate experience, partnering with recruiters and hiring managers across global time zones.

We value discretion, high-detail operations, and a service-minded approach as you manage calendars, coordinate interviews, and drive process improvements that boost efficiency and candidate journeys. Hybrid work available.

Qualifications

• 3+ years of experience in an operations-focused role, such as Recruiting Coordinator, Executive Assistant, or similar operational function in a fast-paced environment
• High-detail operations with strong organizational and multitasking abilities
• Proactive problem-solving with a service-oriented mindset to anticipate scheduling risks
• Technical proficiency with productivity platforms and ATS systems
• Discretion and judgment when handling confidential candidates and hiring data
• Exceptional communication skills with candidates, hiring managers, and cross-functional partners
• Advanced calendar management and ability to coordinate complex, high-volume schedules across time zones
• Experience scaling operations or recruiting processes in startup/tech environments
• Knowledge of full-lifecycle recruiting workflows
• Hands-on experience with interview day planning and workplace operations
• Experience supporting senior executives and leadership

Responsibilities

• Interview logistics & scheduling across global time zones and locations
• Candidate engagement & experience as Crusoe's frontline ambassador
• Schedule optimization & conflict resolution to avoid workflow disruptions
• ATS hygiene and tracking candidate progression through stages
• Process improvement & strategy to streamline candidate routing and feedback
• Cross-functional collaboration with People Ops, IT, and Workplace teams for onboarding and events

Skills

Operational experience

Calendar management

Interviewer scheduling

Candidate engagement

ATS proficiency

Discretion & judgment

Communication skills

Cross-functional collaboration

Event planning

Tools

Google Workspace

Slack

Ashby

Greenhouse

Lever

Job description

• The Recruiting Coordinator plays a pivotal role in driving Crusoe's rapid growth and mission to align future computing infrastructure with clean energy solutions
• In this role, you will be the bedrock of our recruiting engine, ensuring a seamless, high-touch, and inspiring experience for every candidate
• By balancing hyper-organization, discretion, and adaptability, your work directly powers our ability to attract and hire world-class talent across our fast-paced global teams
• As the operational center of our hiring function, you will own complex scheduling logistics, drive applicant tracking system accuracy, and spearhead process improvements that elevate candidate experience and recruiting efficiency
• The ideal candidate is a proactive, detail-oriented problem solver who excels in calendar management and brings a service-oriented approach to candidate and internal stakeholder management
• This is a full-time position based in Dublin, with flexibility for hybrid/occasional remote work
• Interview Logistics & Scheduling: Partner closely with recruiters and hiring managers to manage high-volume, multi-stage interview schedules across various global time zones and locations
• Candidate Engagement & Experience: Communicate directly with candidates to confirm travel and interview details, serving as Crusoe's frontline ambassador to deliver an engaging, smooth, and professional candidate journey
• Schedule Optimization & Conflict Resolution: Proactively manage complex interviewer calendars, swiftly adapt to last-minute schedule shifts, and resolve timing conflicts before they disrupt candidate or team workflows
• Recruiting Data & ATS Hygiene: Maintain meticulous accuracy within our Applicant Tracking System, track candidate progression through interview stages, and ensure hiring teams submit timely feedback
• Process Improvement & Strategy: Identify operational bottlenecks in candidate routing and feedback collection, proposing and implementing streamlined workflow enhancements to boost efficiency and consistency
• Cross-Functional Collaboration: Partner with People Operations, IT, and Workplace teams to coordinate seamless onboarding handoffs, support key talent initiatives, and ensure operational readiness for hiring events

Benefits

• Health & wellbeing: Comprehensive health benefits designed to support your overall wellness
• Time away: Paid time off for vacations, family bonding, and unexpected needs
• 401(k) match: Build your financial future with our 401(k) matching program
• Mental wellness: Resources and support for your emotional wellbeing and navigating life's challenges

• Proven Operational Experience: 3+ years of experience in an operations-focused role, such as a Recruiting Coordinator, Executive Assistant, or similar operational function in a fast-paced environment
• High-Detail Operations: Strong organizational and multitasking abilities with high attention to detail, enabling you to manage competing priorities without losing quality
• Proactive Problem-Solving: A service-oriented mindset with the capability to anticipate operational friction, mitigate scheduling risks, and solve problems independently
• Technical Proficiency: Hands-on experience with productivity platforms like Google Workspace, Slack, and modern Applicant Tracking Systems (e.g., Ashby, Greenhouse, Lever)
• Discretion & Judgment: Excellent judgment and absolute discretion when handling confidential candidates, hiring data, and internal personnel information
• Exceptional Communication Skills: Strong written and verbal communication skills to clearly interact with candidates, hiring managers, and internal cross-functional partners
• Advanced Calendar Management: Demonstrated ability to manage, coordinate, and troubleshoot complex, high-volume schedules across global time zones
• Experience scaling operations or recruiting processes within a high-growth startup or tech environment
• Deep familiarity with core talent operations and full-lifecycle recruiting workflows
• Hands-on experience with event planning, interview day coordination, or workplace operations
• Prior experience directly interfacing with and supporting senior executives and cross-functional leadership