Receptionist/Administrator - CE Scheme - Cornerstone

Cornerstone; Carrick Wood; On-site; EUR 23,000 - 30,000; Full time

Job summary

Cornerstone, The Lungy, Sligo, Co. Sligo, F91 RV0D, invites applications for a Receptionist/Administrator role. This is a developmental opportunity with accredited training to support your career.

The Receptionist/Administrator will handle switchboard operations, data entry, and provide administrative assistance to staff. The post requires a flexible, organised team player who can maintain confidentiality and contribute to a welcoming office environment.

Qualifications

• This is a developmental opportunity; no experience necessary.
• Accredited training will be provided to support your career.

Responsibilities

• Switchboard operation and diary management to route messages promptly.
• Update data records on databases and spreadsheets.
• Provide administrative support to the reception desk and staff.
• Maintain spreadsheets, databases, and monetary records per financial controls.
• Maintain confidentiality and a welcoming, professional office environment.
• Adapt to changing processes and participate in training and team meetings.
• Ensure health and safety compliance and manage workload efficiently.

Job description

Cornerstone, The Lungy, Sligo, Co. Sligo, F91 RV0D

Eligibility to participate on CE is generally linked to those who are 21 years or over and in receipt of a qualifying social welfare payment for 1 year or more or 18 years and over for certain disadvantaged groups. Your eligibility will have to be verified by the Department.

Job Description

Duties

This is a developmental opportunity, no experience necessary. Accredited training will be provided to support your career.

The Receptionist/ Administrator is responsible for supporting the organisation in a variety of ways. Including: Switchboard operation, updating data records on databases and spreadsheets, supporting the reception desk and providing administrative assistance to other staff as required. It is important that the Receptionist/Administrator will maintain a creative and experimental attitude towards change, to continuously improve in the area of reception/admin. Duties: Switchboard operation Managing a diary and ensuring messages are passed on to correct person as soon as possible Providing administrative assistance Maintaining spreadsheets and databases Dealing with public and enquiries – to become familiar with the activities of Cornerstone to enable any enquiry to be dealt with in a friendly, courteous and efficient manner Maintaining and updating monetary records in accordance with our financial controls Providing administrative assistance as required with proficient use of application software, word, excel, access, desktop publishing, power point, use of internet and email. Participate in supervision and departmental meetings with supervisor on a regular basis General: Carry out duties in a professional manner Maintain a welcoming and supportive environment in the office Work in conjunction with other team members Fully observe the principle of confidentiality Be flexible and prioritise workload accordingly Allocate and manage time efficiently Adhere to all Health & Safety Regulations as per the organisations Health & Safety Statement and the Safety, Health & Welfare at Work Act, 2005 Participate in agreed programmes of training Participate in research, analysis and other projects designed to improve working practices, efficiency and effectiveness Become familiar with and work within the organisations policies and procedures Carry out any other duties allocated by the line Manager It is expected that the Receptionist/Administrator will have the ability to stay calm under pressure while having a methodical and thorough approach to work. The Receptionist/Administrator should have good attention to detail and be organised. Be good at judging tasks and prioritising. Be a good team player and have a desire to show initiative.

Duties

This is a developmental opportunity, no experience necessary. Accredited training will be provided to support your career.

The Receptionist/ Administrator is responsible for supporting the organisation in a variety of ways. Including: Switchboard operation, updating data records on databases and spreadsheets, supporting the reception desk and providing administrative assistance to other staff as required. It is important that the Receptionist/Administrator will maintain a creative and experimental attitude towards change, to continuously improve in the area of reception/admin. Duties: Switchboard operation Managing a diary and ensuring messages are passed on to correct person as soon as possible Providing administrative assistance Maintaining spreadsheets and databases Dealing with public and enquiries – to become familiar with the activities of Cornerstone to enable any enquiry to be dealt with in a friendly, courteous and efficient manner Maintaining and updating monetary records in accordance with our financial controls Providing administrative assistance as required with proficient use of application software, word, excel, access, desktop publishing, power point, use of internet and email. Participate in supervision and departmental meetings with supervisor on a regular basis General: Carry out duties in a professional manner Maintain a welcoming and supportive environment in the office Work in conjunction with other team members Fully observe the principle of confidentiality Be flexible and prioritise workload accordingly Allocate and manage time efficiently Adhere to all Health & Safety Regulations as per the organisations Health & Safety Statement and the Safety, Health & Welfare at Work Act, 2005 Participate in agreed programmes of training Participate in research, analysis and other projects designed to improve working practices, efficiency and effectiveness Become familiar with and work within the organisations policies and procedures Carry out any other duties allocated by the line Manager It is expected that the Receptionist/Administrator will have the ability to stay calm under pressure while having a methodical and thorough approach to work. The Receptionist/Administrator should have good attention to detail and be organised. Be good at judging tasks and prioritising. Be a good team player and have a desire to show initiative.

• Sector: administrative and support service activities