Receptionist

OMAC Laboratories Limited; Loughrea; On-site; EUR 25,000 - 32,000; Full time

Job summary

ALS Minerals, based in Loughrea, is seeking a receptionist to join our team. You will greet visitors, answer calls, coordinate meetings, and provide admin support.

The successful candidate will report to the Client Services Manager and play a key role in maintaining a professional reception and supporting site operations while upholding HSE and confidentiality.

Qualifications

• Leaving cert or equivalent.
• Excellent communication skills.
• Experience as a receptionist in a fast-paced environment is advantageous.
• Proficient in Microsoft Office.
• Excellent verbal and written communication skills, with strong grammatical ability.
• Strong administrative, organisational and time management skills.

Responsibilities

• Greet visitors, clients, and contractors; provide a professional first point of contact
• Answer, screen, and route incoming calls; take accurate messages and follow up as needed
• Demonstrate judgement, creativity, integrity and ability to problem solve
• Maintain a tidy, welcoming reception and waiting area
• Manage meeting room bookings, calendars, and visitor schedules
• Assist with meetings logistics, set up meeting room and coordinate refreshments
• Coordinate visitor sign-in/sign-out, support onboarding/offboarding activities such as access cards and follow site security/HSE procedures
• Handle incoming/outgoing mail and courier deliveries; arrange pickups and track consignments
• Order, receive, and restock office supplies; manage stationery, ticket books, etc.
• Provide administrative support/office management duties as required.
• Maintain contact lists and internal directories, update noticeboards and reception information
• Report on facilities issues and coordinate with maintenance/building management
• Support office events and site communications as required
• Ensure confidentiality and comply with company policies, privacy, and record-keeping requirements
• Log deliveries and coordinate with Purchasing and Sample Preparation for pickup from reception.
• Maintain a sufficient stock of clean, laundered lab coats, safety shoes and sanitised safety glasses at the reception area for visitors/contractors.
• Ensure full compliance with all quality, health, safety & environment (HSE), site security procedures, and company core values at all times.
• Any additional tasks required by ALS Management

Skills

Excellent communication skills

Strong administration

Time management

Education

Leaving cert or equivalent

Tools

Microsoft Office

Job description

Job Details

• Job Title: Receptionist
• Location: Loughrea Co. Galway
• Industry: Geochemistry
• Type: Fully Onsite

At ALS, we encourage you to dream big. When you join us, you’ll be part of a global team harnessing the power of scientific testing and data-driven insights to build a healthier future.

ALS Minerals is internationally recognised as the global leader in providing geochemical sample preparation, analytical procedures and data management solutions, with its European hub lab based in Loughrea, Co. Galway.

We are currently seeking a motivated individual to join our team as a receptionist.

The successful candidate will report to the Client Services Manager.

Responsibilities

• Greet visitors, clients, and contractors; provide a professional first point of contact
• Answer, screen, and route incoming calls; take accurate messages and follow up as needed
• Demonstrate judgement, creativity, integrity and ability to problem solve
• Maintain a tidy, welcoming reception and waiting area
• Manage meeting room bookings, calendars, and visitor schedules
• Assist with meetings logistics, set up meeting room and coordinate refreshments
• Coordinate visitor sign-in/sign-out, support onboarding/offboarding activities such as access cards and follow site security/HSE procedures
• Handle incoming/outgoing mail and courier deliveries; arrange pickups and track consignments
• Order, receive, and restock office supplies; manage stationery, ticket books, etc.
• Provide administrative support/office management duties as required.
• Maintain contact lists and internal directories, update noticeboards and reception information
• Report on facilities issues and coordinate with maintenance/building management
• Support office events and site communications as required
• Ensure confidentiality and comply with company policies, privacy, and record-keeping requirements
• Log deliveries and coordinate with Purchasing and Sample Preparation for pickup from reception.
• Maintain a sufficient stock of clean, laundered lab coats, safety shoes and sanitised safety glasses at the reception area for visitors/contractors.
• Ensure full compliance with all quality, health, safety & environment (HSE), site security procedures, and company core values at all times.
• Any additional tasks required by ALS Management

Qualifications and Experience

• Leaving cert or equivalent
• Possess excellent communication skills
• Previous experience as a receptionist in a fast-paced environment is advantageous.
• Proficient in use of Microsoft suite.
• Excellent verbal and written communication skills, with strong grammatical ability.
• Strong administration, organisational and time management skills.

ALS is proud to be an equal opportunity employer.

We are committed to fostering an inclusive work environment where the different strengths and perspectives of each employee are both recognized and valued.

Working at ALS

The ALS team is a diverse and dedicated community united by our passion to make a difference in the world. Our values are important to us, and shape how we work, how we treat each other and how we recognise excellence.

At ALS, you’ll be supported to develop new skills and reach your full potential. We invest in our people with programs and opportunities that help you build a diverse career with us. We want everyone to have a safe, flexible and rewarding career that makes a positive impact on our people, the planet and our communities.

Everyone Matters

ALS is proud to be an equal opportunity employer and is committed to fostering an inclusive work environment where the strengths and perspectives of each employee are both recognised and valued.

ALS also welcomes applications from people with all levels of ability. Reasonable adjustments to support candidates throughout the recruitment process are available upon request.

Eligibility

To be eligible to work at ALS you must be a Citizen or Permanent Resident of the country you are applying for, or either hold or be able to obtain, a valid working visa.