Receptionist

ALS; Loughrea; On-site; EUR 26,000 - 34,000; Full time

Job summary

ALS is seeking a motivated Receptionist to join our team at the European hub lab in Loughrea, Co. Galway.

You will be the first point of contact, greet visitors and manage calls, mail, meetings and office logistics in a fully onsite role reporting to the Client Services Manager. Ideal candidates will have a Leaving Cert or equivalent, strong communication skills, and prior receptionist experience in a fast-paced environment.

Qualifications

• Leaving cert or equivalent.
• Excellent communication skills.
• Previous receptionist experience in a fast-paced environment is advantageous.
• Proficient in Microsoft suite.
• Excellent verbal and written communication skills with strong grammar.
• Strong administration, organisational and time management skills.

Responsibilities

• Greet visitors, clients and contractors; provide a professional first point of contact.
• Answer, screen and route incoming calls; take messages and follow up as needed.
• Maintain a tidy, welcoming reception and waiting area.
• Manage meeting room bookings, calendars and visitor schedules.
• Support meeting logistics and refreshments.
• Coordinate sign-in/sign-out and onboarding/offboarding activities such as access cards.
• Handle mail and courier deliveries; arrange pickups and track consignments.
• Provide office management duties and general admin support as required.

Skills

Communication skills

Verbal communication

Written communication

Organisational skills

Time management

MS Office

Education

Leaving cert

Tools

Microsoft Office

Job description

At ALS, we encourage you to dream big.

When you join us, you’ll be part of a global team harnessing the power of scientific testing and data-driven insights to build a healthier future.

Job Title: Receptionist

Location: Loughrea Co. Galway

Industry: Geochemistry

Fully Onsite

ALS Minerals is internationally recognised as the global leader in providing geochemical sample preparation, analytical procedures and data management solutions, with its European hub lab based in Loughrea, Co. Galway.

We are currently seeking a motivated individual to join our team as a receptionist. The successful candidate will report to the Client Services Manager.

Responsibilities:

• Greet visitors, clients, and contractors; provide a professional first point of contact
• Answer, screen, and route incoming calls; take accurate messages and follow up as needed
• Demonstrate judgement, creativity, integrity and ability to problem solve
• Maintain a tidy, welcoming reception and waiting area
• Manage meeting room bookings, calendars, and visitor schedules
• Assist with meetings logistics, set up meeting room and coordinate refreshments
• Coordinate visitor sign-in/sign-out, support onboarding/offboarding activities such as access cards and follow site security/HSE procedures
• Handle incoming/outgoing mail and courier deliveries; arrange pickups and track consignments
• Order, receive, and restock office supplies; manage stationery, ticket books, etc.
• Provide administrative support/office management duties as required.
• Maintain contact lists and internal directories, update noticeboards and reception information
• Report on facilities issues and coordinate with maintenance/building management
• Support office events and site communications as required
• Ensure confidentiality and comply with company policies, privacy, and record-keeping requirements
• Log deliveries and coordinate with Purchasing and Sample Preparation for pickup from reception.
• Maintain a sufficient stock of clean, laundered lab coats, safety shoes and sanitised safety glasses at the reception area for visitors/contractors.
• Ensure full compliance with all quality, health, safety & environment (HSE), site security procedures, and company core values at all times.
• Any additional tasks required by ALS Management

Qualifications and Experience:

• Leaving cert or equivalent
• Possess excellent communication skills
• Previous experience as a receptionist in a fast-paced environment is advantageous.
• Proficient in use of Microsoft suite.
• Excellent verbal and written communication skills, with strong grammatical ability.
• Strong administration, organisational and time management skills

ALS is proud to be an equal opportunity employer. We are committed to fostering an inclusive work environment where the different strengths and perspectives of each employee are both recognized and valued.

Working at ALS

The ALS team is a diverse and dedicated community united by our passion to make a difference in the world.

Our values are important to us, and shape how we work, how we treat each other and how we recognise excellence.

At ALS, you’ll be supported to develop new skills and reach your full potential. We invest in our people with programs and opportunities that help you build a diverse career with us.

We want everyone to have a safe, flexible and rewarding career that makes a positive impact on our people, the planet and our communities.

Everyone Matters

ALS is proud to be an equal opportunity employer and is committed to fostering an inclusive work environment where the strengths and perspectives of each employee are both recognised and valued.

ALS also welcomes applications from people with all levels of ability. Reasonable adjustments to support candidates throughout the recruitment process are available upon request.

Eligibility

To be eligible to work at ALS you must be a Citizen or Permanent Resident of the country you are applying for, or either hold or be able to obtain, a valid working visa.