Receptionist

Newmark; Cork; On-site; EUR 26,000 - 32,000; Full time

Benefits offered by this job

Competitive salary

Modern workplace

Supportive environment

Safety culture

Job summary

Newmark in Cork, Ireland seeks a friendly Receptionist to be the first point of contact for staff and visitors, delivering excellent service and operational support. You will handle front desk duties, greet guests, issue access badges, coordinate on-site events, manage administrative tasks, and assist with health, safety and building workflow to ensure a secure, efficient workplace.

This role requires on-site presence during working hours, strong written and verbal communication, IT literacy (MS

Qualifications

• Strong customer focus and guest service orientation.
• Able to work well in a team and adapt to a fast-paced environment.
• Flexible, energized, and service-minded with a proactive attitude.

Responsibilities

• Greet visitors and staff; manage reception area and access badges.
• Coordinate on-site events and meetings, ensuring smooth execution.
• Perform day-to-day office tasks, purchasing, receipts, and light IT-related duties.
• Support Health, Safety and Security teams with training logistics and safety procedures.
• Assist with vendor coordination, building maintenance reporting, and courier handling.

Skills

Outstanding Customer Focus

Pro Active / Team Player

Flexible and energized

On-site presence during working hours

Good communications skills

IT Literate (MS Suite including Teams,

Tools

Microsoft Word

Microsoft Excel

Microsoft Teams

Job description

The Receptionist will serve as the first point of contact for internal and external customers, providing exceptional customer service and operational support to ensure a positive workplace experience. Core responsibilities include administrative functions, event coordination, and building operations support.

Responsibilities:

Customer Interaction and Access Management:

• Act as one of the primary point of contact for internal employees and external visitors.
• Greet visitors professionally. Issue and track access badges to ensure a secure, smooth entry.

Event and Meeting Coordination:

• Assist in the organization, and execution of on-site Gravity events to promote cultural inclusivity, team collaboration, and employee engagement.
• Organize and coordinate meetings and events ensuring smooth execution.

Administrative Support:

• Perform day-to-day office administration tasks efficiently and reliably.
• Create purchase orders, manage receipts, and perform system administration tasks as needed to support departmental operations.
• Assist in maintaining and updating internal administrative policies and processes to improve workflow.

Health, Safety, and Security Coordination:

• Help organize training logistics, including first aid and fire safety sessions, in partnership with the Health, Safety, and Security team.
• Support day-to-day adherence to workplace safety guidelines and provide practical support for emergency response planning.

Vendor and Building Facility Support:

• Assist with day-to-day requests involving external service providers, such as maintenance, cleaning, security, and fire alarm vendors.
• Help report facility issues to building management and assist in scheduling the necessary maintenance tasks.

Post and Package Handling:

• Oversee the handling of incoming and outgoing packages.
• Assist employees with outgoing package logistics, providing practical support in creating shipping labels and arranging courier collections

Skills, Education and Experience:

• Outstanding Customer Focus
• Pro Active / Team Player
• Flexible and energized
• On-site presence during working hours
• Good communications skills both oral and written
• IT Literate (MS Suite including Teams, Excel, Word)

Work Setting:

• Competitive Salary
• Modern working environment
• Supportive and customer focused environment
• Safety culture