Purchasing Administrator- Galway

EZ Living Furniture; Connacht; On-site; EUR 28,000 - 40,000; Full time

Benefits offered by this job

Staff discounts

Bonus scheme

Pension scheme

Educational support

Employee assistance

Wellbeing initiatives

Job summary

EZ Living Furniture in Galway is seeking a Purchasing Administrator to support the Purchasing Team from our Head Office. You will manage orders, liaise with suppliers, and help maintain product data for packaging and website information.

The role emphasizes accuracy, initiative and strong communication within a busy retail environment, with opportunities to contribute to stock control, reporting and supplier performance.

Qualifications

• Own initiative and teamwork essential; able to work independently.
• Excellent numeracy skills and attention to detail.
• Exceptional organisational and communication abilities are required.
• Pro-active problem solving with a high level of confidentiality.

Responsibilities

• Process and monitor Special Orders.
• Process POs and confirm with suppliers.
• Follow up on outstanding POs and update system.
• Confirm supplier pricing and update records.
• Set up new products on system and share details with relevant teams.
• Manage product information for packaging and website details.
• Communicate with suppliers and carriers to ensure timely deliveries.
• Confirm and schedule deliveries and maintain supplier relationships.
• Support Stock Control, generate payment packs, and liaise with accounts.

Skills

Initiative

Numeracy

Organisation

Communication

Proactive

Confidentiality

Tools

Excel

Job description

The Company EZ Living Furniture was founded in Galway in 1998. We are a family run Irish retailer operating nationwide, as well as a full online shopping experience offering delivery throughout Ireland. We are the largest independent Furniture Retailer in Ireland employing over 350 people.

The Company EZ Living Furniture was founded in Galway in 1998. We are a family run Irish retailer operating nationwide, as well as a full online shopping experience offering delivery throughout Ireland. We are the largest independent Furniture Retailer in Ireland employing over 350 people.

We are delighted to announce that we are looking for a Purchasing Administrator for furniture and accessories whose primary function is supporting the Purchasing Team from our Head Office in Galway.

Key Responsibilities:

• Process and monitor Special Orders.


• Process PO's and confirm with suppliers.


• Follow up on outstanding POs.


• Confirm supplier pricing & update system.


• Set up new products on system and communicate information to relevant departments.


• Managing product information detail for packaging and website information.


• Communicate and liaise with suppliers and carriers to ensure timely and accurate deliveries within lead-times.


• Confirm and schedule deliveries.


• Maintain & grown positive relations with suppliers.


• Monitor supplier performance & analyse trends.


• Run reports with specific criteria.


• Liaise with suppliers to correct discrepancies with quantity/quality.


• Deal with non-supplied, under orders, over orders and damaged goods


• Support the Stock Control Team.


• Generate payment packs and schedule with accounts.


• Interacting and assisting with other key areas of the business. E.G. Sales, accounts, customer service & marketing.


• Manage aftersales, product warranty claims and part requests.


• Compliance responsibilities for the purchasing function ensuring that all records are kept up-to-date. (Excel, spec-sheets)


• Create inbound stock transfers and update live shared files.


• General Administration - Email/Phone queries, requesting quotations & data entry.


• Request and distribute product swatches.


• General ad hoc duties

Skills And Experience

• Comfortable working on own initiative as well as part of a team.


• Excellent numeracy skills and attention to detail.


• Exceptional organisational & communication skills are essential to this role.


• Possess a pro-active approach to work and problem solving.


• Able to maintain a high level of confidentiality.

There are many great reasons to join our team, here are a few!

Consistently over 4/5 on Glassdoor, please take a few moments to read our reviews.

• Our Growth culture.


• Fun, fast paced & high energy work environment


• Culture of developing and promoting from within the company


• Our Generous staff discounts


• Our pension scheme


• Our Bonus Scheme


• Our Educational Support Scheme


• Our Discounted corporate rate health care


• Our free Employee Assistance Programme


• Our wellbeing initiatives like our Bike to work scheme


• Career Development Opportunities


• Continuous professional development with dedicated training resources


• Up to 23 days holidays a year.


• Our Travel saver tax saving travel initiative.


• Enjoyable challenging work where your ideas and suggestions are listened to.


• Our annual Christmas party, Our social events, Our sponsorship of community and charitable causes.


• Our employee discount card offering discounts on goods and services throughout the island of Ireland.


• Lots of Change but really good change!