Proposal Manager (Fixed-Term Contract)

Element Fleet Management; Dublin; On-site; EUR 50,000 - 70,000; Full time

Job summary

Element Fleet Management is seeking a Proposal Manager to lead bid strategy, coordinate with internal teams, and produce compelling proposals for clients. The role involves creating detailed bid plans, drafting executive summaries, reviewing content, and managing bid documentation.

This is a 6‑month fixed-term contract based in Ireland, requiring strong writing, coordination, and presentation skills across cross-functional teams.

Qualifications

• BS or BA (or equivalent experience) required.
• 3+ years relevant experience preferred (2 years minimum sales proposal experience).
• Prior experience with business and/or creative writing.
• Experience with presentation software and crafting sales presentations is a plus.

Responsibilities

• Develop and implement a bid strategy that aligns with the commercial organization's goals and objectives.
• Coordinate with various teams and functions to gather necessary information and resources for the bid, ensuring cohesion and consistency in tone and delivery to prospective clients.
• Create detailed proposal plans that outline the timeline, milestones, responsibilities, and resources required for the bid.
• Write, edit, and review proposal content to ensure the message is clear, concise, and compelling.
• Organize and maintain repository of bid-related documents to facilitate efficient future bid processes.

Skills

Proposal writing

Executive summaries

Project management

Verbal/Written communication

MS Office proficiency

Education

BS or BA (or equivalent experience)

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Get started on an exciting career at Element!

Element is the largest publicly traded pure-play automotive fleet manager in the world. Our success is driven by our Purpose to Move the world through intelligent mobility, and fueled by our team members who help our clients manage fleets that deliver the goods and services our communities rely on. We are looking for more purpose-driven, client-centered, and inclusive team members to join us.

We are looking for..

The Proposal Manager role is responsible for interacting with various teams within an organization to gather necessary information, coordinate efforts, and ensure successful bid submission.

Roles & Responsibilities include:

• Develop and implement a bid strategy that aligns with the commercial organization's goals and objectives. This includes understanding the client's needs, assessing the competition, and identifying the unique value proposition.
• Coordinate with various teams and functions to gather the necessary information and resources for the bid, ensuring cohesion and consistency in tone and delivery to prospective clients.
• Create detailed proposal plans that outline the timeline, milestones, responsibilities, and resources required for the bid, ensuring all aspects of the bid are addressed in a systematic manner.
• Write, edit, and review proposal content to ensuremessage is clear, concise, and compelling. This may involve drafting executive summaries, technical sections, pricing details, and other relevant information.
• Organize and maintain RFPio repository of bid-related documents, including past proposals, templates, and reference materials to facilitate efficient future bid processes.

Qualifications:

• BS or BA (or equivalent experience)
• 3+ years relevant experience preferred (2 years minimum sales proposal experience), preferably in B2B service environment. Fleet experience a plus. Government bid experience a plus.
• Prior experience with business and/or creative writing
• Experience with presentation software and crafting sales presentations is a plus.

Knowledge & Competencies

• Experience with presentation software and crafting sales presentations is a plus.
• Project Management (basic skills): identifies key tasks and required deliverables, establishes timelines, engages others as appropriate, and manages status of work to ensure overall objectives are met. Demonstrated ability to prioritize and manage multiple tasks simultaneously in a rapidly changing, fast-paced, environment.
• Written Communication: Expresses ideas and opinions clearly in properly structured, well-organized, and grammatically correct documents. Utilizes language and terminology that the reader will understand.
• Verbal Communication and Presentation: Understands audience needs; reads reactions and adjusts appropriately. Articulate; conveys information in a clear, confident manner.
• Builds Strong Working Relationships: Builds and maintains productive working relationships based on mutual trust at all levels in the organization. Solicits, considers, and appropriately incorporates perspectives from others. Proactively communicates and engages all critical constituents.
• Critical Thinking: obtains and effectively analyzes data, identifies trend/issues, solicits input, looks at all perspectives, reaches logical decisions or recommendations, and acts quickly to implement solutions.
• Collaboration and Partnering: Leads by example to create an environment of collaboration; encourage cooperation and teamwork and models of professional behaviors. Collaborates with others across the organization to provide the best solutions. Develops and maintains a network of internal resources across functions.
• Proficiency in various MS Office software applications including Word, Excel, PowerPoint

This role is a 6-month fixed-term contract.

As a purpose-driven, client-centric organization, we are aligned by our shared Values across our global organization.

Our Values:

• We are always a force for good.
• We are experts defining the future of mobility.
• We are driven by client success.

Our Values define who and how we show up for each other and our clients, every day

Element and its wholly owned subsidiaries are an equal opportunity employer committed to diversity, equity, inclusion, and belonging. We are pleased to consider all qualified applicants for employment without regard to gender, civil status, family status, sexual orientation, religious belief, age, disability, race, colour, nationality, ethnic or national origins and membership of the travelling community. Disability-related accommodations during the application and interview process are available upon request.

Applicants will be required to undergo a background check only if and after a conditional offer of employment has been extended.