Proposal Manager (Fixed-Term Contract)

CEI Fleet Collision and Safety; Dublin; On-site; EUR 60,000 - 85,000; Full time

Job summary

Element Fleet Management is seeking a Proposal Manager for a 6-month fixed-term contract in Ireland. You will lead bid strategy, coordinate cross-functional inputs, and drive detailed proposal plans to win client engagements.

Responsibilities include writing and editing proposal content, managing timelines, and maintaining a repository of past proposals for efficiency. Strong MS Office skills and experience with government bids are a plus.

Qualifications

• BS or BA (or equivalent) with 3+ years sales proposal experience.
• Fleet experience a plus.
• Government bid experience a plus.
• Experience with business and/or creative writing.
• Experience with presentation software and crafting sales presentations.
• Proficiency in MS Office (Word, Excel, PowerPoint).

Responsibilities

• Develop and implement a bid strategy aligned with the organization’s goals and objectives.
• Coordinate with teams to gather information and resources for the bid.
• Create detailed proposal plans with timelines, milestones, responsibilities, and resources.
• Write, edit, and review proposal content for clarity and impact.
• Organize and maintain bid repository and templates for efficient future bids.

Skills

Proposal writing

Business writing

Presentation skills

Verbal communication

Cross-functional collaboration

Education

BS or BA

Tools

MS Office

Job description

Get started on an exciting career at Element! Element is the largest publicly traded pure‑play automotive fleet manager in the world. Our success is driven by our Purpose to Move the world through intelligent mobility, and fueled by our team members who help our clients manage fleets that deliver the goods and services our communities rely on. We are looking for more Purpose‑driven, client‑centered, and inclusive team members to join us. We are looking for.. The Proposal Manager role is responsible for interacting with various teams within an organization to gather necessary information, coordinate efforts, and ensure successful bid submission.

Roles & Responsibilities

• Develop and implement a bid strategy that aligns with the commercial organization’s goals and objectives. This includes understanding the client's needs, assessing the competition, and identifying the unique value proposition.
• Coordinate with various teams and functions to gather the necessary information and resources for the bid, ensuring cohesion and consistency in tone and delivery to prospective clients.
• Create detailed proposal plans that outline the timeline, milestones, responsibilities, and resources required for the bid, ensuring all aspects of the bid are addressed in a systematic manner.
• Write, edit, and review proposal content to ensuremessage is clear, concise, and compelling. This may involve drafting executive summaries, technical sections, pricing details, and other relevant information.
• Organize and maintain RFPio repository of bid‑related documents, including past proposals, templates, and reference materials to facilitate efficient future bid processes.

Qualifications

• BS or BA (or equivalent experience) 3+ years relevant experience preferred (2 years minimum sales proposal experience), preferably in B2B service environment.
• Fleet experience a plus.
• Government bid experience a plus.
• Prior experience with business and/or creative writing.
• Experience with presentation software and crafting sales presentations is a plus.
• Knowledge & Competencies Experience with presentation software and crafting sales presentations is a plus.

Project Management (basic skills)

• identifies key tasks and required deliverables, establishes timelines, engages others as appropriate, and manages status of work to ensure overall objectives are met.
• Demonstrated ability to prioritize and manage multiple tasks simultaneously in a rapidly changing, fast‑paced, environment.

Written Communication

• Expresses ideas and opinions clearly in properly structured, well‑organized, and grammatically correct documents. Utilizes language and terminology that the reader will understand.

Verbal Communication and Presentation

• Understands audience needs; reads reactions and adjusts appropriately. Articulate; conveys information in a clear, confident manner. Builds Strong Working Relationships: Builds and maintains productive working relationships based on mutual trust at all levels in the organization. Solicits, considers, and appropriately incorporates perspectives from others. Proactively communicates and engages all critical constituents.

Critical Thinking

• obtains and effectively analyzes data, identifies trend/issues, solicits input, looks at all perspectives, reaches logical decisions or recommendations, and acts quickly to implement solutions.

Collaboration and Partnering

• Leads by example to create an environment of collaboration; encourage cooperation and teamwork and models of professional behaviors. Collaborates with others across the organization to provide the best solutions. Develops and maintains a network of internal resources across functions.

Proficiency in various MS Office software applications including Word, Excel, PowerPoint

This role is a 6-month fixed‑term contract.

Values

As a Purpose‑driven, client‑centric organization, we are aligned by our shared Values across our global organization. Our Values: We are always a force for good. We are experts defining the future of mobility. We are driven by client success. Our Values define who and how we show up for each other and our clients, every day Element and its wholly owned subsidiaries are an equal opportunity employer committed to diversity, equity, inclusion, and belonging.

We are pleased to consider all qualified applicants for employment without regard to gender, civil status, family status, sexual orientation, religious belief, age, disability, race, colour, nationality, ethnic or national origins and membership of the travelling community. Disability‑related accommodations during the application and interview process are available upon request.

Should you require an accommodation with our hiring process, please send an email to [e-mail].

Applicants will be required to undergo a background check only if and after a conditional offer of employment has been extended.

Element Fleet Management (TSX: EFN) is the largest publicly traded pure‑play automotive fleet manager in the world. As a Purpose‑driven and client‑centric company, we deliver value through scalable, sustainable, and technology‑enabled fleet and mobility solutions. Through the Element‑Arval Global Alliance, we operate in over 50 countries, supporting clients across North America, Australia, New Zealand, Ireland, and beyond. Our global reach is further extended by Autofleet, our technology platform accelerating the modernization of our digital capabilities. Element delivers end‑to‑end solutions to our clients—from vehicle acquisition and maintenance to EV integration, route optimization, risk management, and remarketing. Our People Drive Our Success At Element, our success begins with you. Inspired by our Purpose to Move the world through intelligent mobility—and guided by our Values: We are always a force for good, We are experts defining the future of mobility and We are driven by client success. Everyday, our team members deliver on our Purpose and our Values for each other, our communities and our clients. It’s our commitment to how we work, grow and put our clients at the heart of everything we do.