Property Management Assistant

Savills Ireland; Dublin; On-site; EUR 35,000 - 50,000; Full time

Job summary

A leading property management firm in Dublin seeks a candidate for managing a portfolio of commercial properties within an established team. The role involves assisting Property and Facilities Managers, maintaining property files, and responding to financial queries. We are looking for someone organized, solution-oriented, and a great team player. Prior experience in commercial property management is advantageous. This position supports professional growth and inclusivity in a dynamic workplace.

Qualifications

• Previous experience in a busy environment providing high service levels.
• Ability to manage tenant financial queries and perform data entry.
• Experience attending meetings and preparing documents.

Responsibilities

• Assist in managing a portfolio of commercial properties.
• Issue statements of account to tenants and track arrears.
• Work with accounts team to ensure demands align with lease agreements.
• Attend departmental and client meetings, take minutes and follow up.

Skills

Experience in commercial property management

Positive Can-Do attitude

Great team player

Well organised with attention to detail

Solutions orientated problem solver

Strong knowledge of Microsoft Office

Education

3rd level qualification in business or real estate

Job description

Molesworth St, Dublin

The Role / Location

33 Molesworth St, Dublin

The successful candidate will be joining an established team within the property management department. This specific role is to assist a team in managing a portfolio of commercial properties while working closely with and assisting the Property Managers and Facilities Managers to deliver a complete property management service.

We are looking for a candidate with drive and growth potential whom the business can grow around, who will be supported by the more experienced members of the team. They will have previous experience of working in a busy environment and be able to provide a high level of service to, and establish rapport with, clients, tenants, and colleagues.

Key Responsibilities

• Issue statements of account to tenants and provide updates versus previous balances.
• Assist our accounts team to ensure all demands are raised in line with the provisions of lease agreements and any tenant arrears are tracked and closed out.
• Respond to tenant financial queries relating to invoices received and charges on account.
• Support with client financial reporting – recording account balances / arrears.
• Data entry on various property management programs – setting up new tenancy agreements etc.
• Work with other departments on collaborative projects for clients.
• Manage the Property Management databases to ensure department protocol is adhered to.
• Ensure property files are maintained and updated on a regular basis.
• Attend departmental & client meetings – setting agenda, taking minutes, follow up on action points.
• Typing of letters, reports, pitch documents, memos etc. preparing uniform communication templates to streamline requests.
• Running mail merges from our database and excel spreadsheets.
• Assist the team with any additional tasks as required.

Skills, Knowledge And Experience

Required Experience and Skills

• Experience in commercial property management would be beneficial
• Positive Can-Do attitude with a dedicated approach to continuous improvement
• Great team player.
• Well organised, focused with an attention to detail
• Solutions orientated with problem solving capabilities
• Full drivers’ licence
• Strong knowledge of Microsoft Office

Desirable Experience And Skills

• 3rd level qualification ideally in business or real estate.
• Experience in commercial property management
• Understanding of Landlord and Tenant Legislation
• Full drivers’ licence, PSRA licence and working towards becoming chartered.

Savills Ireland is an equal opportunity employer.

Savills aims to attract, recruit and retain the best people from the widest possible pool of talent. As such, we are committed to creating an inclusive and diverse working environment for all employees by striving at all times, to be an organisation which does not discriminate, values everyone’s talents and abilities and where diversity is positively promoted.