Project Coordinator. 12m FTC

Web Summit; Dublin; On-site; EUR 34,000 - 52,000; Full time

Benefits offered by this job

Subsidised healthcare

Pension contribution

In-house L&D workshops

Company MacBook & generous leave

Wellness and community events

Job summary

Web Summit is seeking a Project Coordinator to join the PMO, supporting the co-planning of events and driving improvements across change management and processes. The role focuses on delivering world-class attendee experiences by coordinating teams, deadlines and stakeholders on a global scale.

The ideal candidate has 1–3 years in project management or coordination, strong attention to detail, and solid communication skills, with a Plus for event planning and PMP qualifications.

Qualifications

• 1–3 years' experience in project management or coordination.
• Experience supporting planning and project delivery.
• Strong organisation, attention to detail and follow-up skills.
• Comfortable coordinating teams, actions and deadlines.
• Strong communication and stakeholder management skills.
• Proactive, with the ability to identify and elevate issues.
• Experience with project management tools and processes.
• Bachelor's degree in Business or a related field.
• Event planning or coordination experience is a plus.
• PMP or equivalent qualification is a plus.
• Portuguese fluency is a plus.

Responsibilities

• Co-plan events in collaboration with event producers.
• Identify areas for improvement and review change management processes.
• Drive innovation and coach across the business on PM practices.

Skills

PM/Coordinator level

Project management

Coordination

Stakeholder management

Communication

Attention to detail

Planning

Change management

Team coordination

Problem solving

Education

Bachelor's degree in Business or related field

Job description

About us:

How did Web Summit become, in the words of Forbes, "the best tech conference on the planet"? Meaningful connections. Our tech events are unmissable because we make it easier for the right people to meet and connect. Everyone at Web Summit works towards this goal.

And we're just getting started.

We're always looking to build on the impact we have already made at Web Summit. In the coming years we'll take Web Summit to new markets, promoting global connectivity, highlighting important issues and connecting global leaders - all while making a positive impact on the environment and communities we encounter.

To build a better company, we have to better ourselves. We do that by finding the most ambitious people to work with us.

About the team:

We're looking for a Project Coordinator to join the Project Management and Operations (PMO) team at Web Summit.

PMO is part of event operations and is central to creating world-class attendee experiences on a global scale. Designers, event coordinators, producers, stage managers and many others work hand-in-hand to produce every element, from stages and exhibitions to live operations and attendee experience for all of our events.

Please note, this is a 12m FTC

What you'll achieve at Web Summit

• You'll be responsible for the co-planning of our events, working closely with event producers

• You'll identify areas of improvement, continuously reviewing every part of the change management flow

• You'll drive innovation, manage change and create best in class plans and processes acting as a coach across the business on everything PM related.

Who you are

• You are an organiser, bringing clarity and focus to the appropriate things at the appropriate time.

• You know details matter and your attention to detail is exceptional.

• You're a calm person who stays level headed under pressure.

• You're a problem-solver with the ability to think on your feet, react rapidly to situations, prioritise your workload and implement measures to improve procedures and workflows.

• You're a confident and friendly person who cares deeply about the experience of attendees.

Skills and abilities we're looking for

• Junior to mid-level Project Manager / Project Coordinator.

• 1-3 years' experience in project management or coordination.

• Experience supporting planning and project delivery.

• Strong organisation, attention to detail and follow-up skills.

• Comfortable coordinating teams, actions and deadlines.

• Strong communication and stakeholder management skills.

• Proactive, with the ability to identify and elevate issues.

• Experience with project management tools and processes.

• Bachelor's degree in Business or a related field.

• Event planning or coordination experience is a plus.

• PMP or equivalent qualification is a plus.

• Portuguese fluency is a plus.

Benefits and perks:

• Subsidised healthcare, dental, employee assistance programme (EAP) and more.
• Employer pension contribution up to 6% for Irish-based employees
• A dedicated in-house L&D department, with access to workshops, online learning and resources to help you excel in your career development.
• Company MacBook, generous annual leave and flexible working arrangements.
• Our very own Tramway Team, which drives community and morale-boosting events for employees to participate in.
• Annual company get-togethers, charity days, and monthly wellbeing talks.
• Wellness subsidy issued to all employees of €1000 per year

At Web Summit, we embrace diversity and inclusion. We want talent from all walks of life to help us on our journey to digitise the conference sector. Hiring decisions are made purely on experience, skills and the needs of the business.