Project Contract Administrator - Transport & Infrastructure Projects

Arup; Galway; On-site; EUR 60,000 - 80,000; Full time

Benefits offered by this job

Professional Growth & Development

Global Opportunities

Financial Well-being & Ownership

Wellbeing and Culture

Equality, Diversity and Inclusion

Job summary

Arup is seeking a Project Contract Administrator to support contract administration and procurement for transport & infrastructure projects in Ireland. You will work with multidisciplinary teams, provide commercial and strategic advice to clients, and help optimise contract delivery from the Employer’s Representative side.

The role requires 4+ years of contract administration experience, a degree in Engineering or related field, and a proactive, detail‑oriented approach to documentation and

Qualifications

• 4+ years’ experience in contract administration or related project delivery role.
• Good understanding of public works contract documentation, including conditions of contract and tender documents.
• Experience supporting tender and contract administration processes, including documentation and governance records.
• Strong organisational skills with ability to manage multiple workstreams and detailed records.

Responsibilities

• Support the administration of Public Works Contracts for transport and infrastructure projects, primarily from the Employer’s Representative side.
• Help manage contractual obligations and communications, including contractor correspondence, instructions, clarifications, notices, queries and change-related items.
• Maintain accurate project and contract records, including action logs, correspondence registers, change registers and payment records.
• Collaborate with engineering, commercial, procurement and client teams to ensure contract requirements and processes are followed.
• Contribute to tender and procurement activities, including tender documentation, clarifications, evaluations and governance records.

Skills

Contract administration

Procurement knowledge

Documentation management

Contract law basics

Education

Degree in Engineering, Construction Management, or related qualification

Job description

Project Contract Administrator - Transport & Infrastructure Projects

Shape a future with purpose at Arup in Dublin, Cork, Galway or Limerick.

Arup's purpose, shared values and collaborative approach has set us apart for over 80 years, guiding how we shape a better world. You see the world through a unique lens and that's exactly what we need. We embrace how you see things differently - it's essential for creating a sustainable future.

Arup is a global consultancy with advisory and technical expertise across more than 150 disciplines. We guide, plan and design the future of the built environment. Globally, each year we recruit hundreds of graduates to help us see things differently and solve the most complex challenges facing our clients, climate and communities.

We have over 600 staff working in Ireland based in Dublin, Cork, Galway, and Limerick. Independently owned and independently minded, Arup is the creative force at the heart of many of the world's most prominent projects in the built environment.

The Opportunity

In this role, you will provide trusted commercial and strategic advice to clients, working with multidisciplinary teams to help procure, manage, and optimise contracts effectively. You will also support the development of junior colleagues and contribute to the growth of the team. As part of Arup's wider advisory business, you will help clients deliver smarter, more sustainable infrastructure through a collaborative approach that combines technical, commercial, and strategic expertise.

As Project Contract Administrator At Arup, You Will

• Support the administration of Public Works Contracts for transport and infrastructure projects, working primarily from the Employer’s Representative side
• Help manage contractual obligations and communications, including contractor correspondence, instructions, clarifications, notices, queries, and change-related items
• Maintain accurate project and contract records, including action logs, correspondence registers, change registers, risk items, and payment-related records
• Work closely with engineering, commercial, procurement, and client teams to ensure contract requirements and project processes are followed in practice
• Contribute to tender and procurement activities, including tender documentation, clarifications, evaluation support, and governance records

Does this role inspire you?

We're Looking For Someone Who Enjoys Working With Contracts, Procurement Processes, And Multidisciplinary Project Teams In The Transport And Infrastructure Sector. We Also Value

• Degree in Engineering, Construction Management, or a related qualification
• 4+ years’ experience in contract administration, contract management, procurement, commercial management, or a related project delivery role, ideally within transport, infrastructure, engineering, construction, or public sector projects
• Good understanding of public works contract documentation, including conditions of contract, works requirements, tender documents, schedules, pricing documents and contract correspondence
• Experience supporting tender and contract administration processes, including tender preparation, clarifications, evaluations, contractor queries, instructions, registers, and project records
• Strong organisational skills and attention to detail, with confidence managing documentation, correspondence, actions, and multiple workstreams

Why Arup?

At Arup, we believe in rewarding our members for their contributions to our shared success. As a trust-owned company, we have the freedom to pursue meaningful work that aligns with our purpose and values. We also offer a unique profit share program, allowing our members to share in the results of our collective efforts.

Benefits That Work For You

• Professional Growth & Development: Benefit from continuous learning opportunities, training programs, and mentorship to enhance your skills and advance your career at Arup.
• Global Opportunities: Collaborate with colleagues worldwide and explore potential short-term or long-term assignments at other Arup offices and project locations.
• Financial Well-being & Ownership: Receive a competitive salary and benefits package and share in Arup's success through our global profit-sharing programme.
• Wellbeing and Culture: At Arup we are committed to fostering a healthy working culture by offering a range of health and wellbeing benefits, including health insurance, flexible working schemes, wellness programmes and an Employee Assistance Programme.
• Equality, Diversity and Inclusion: We strive to embed inclusion in our way of working, our interactions with one another and the projects we deliver. We are committed to creating an inclusive working environment for talented people of any background, based on merit, fairness and respect.

At Arup, you belong to an extraordinary collective where individuality is encouraged. Our strength comes from how we respect, share, and connect our diverse experiences, perspectives, and ideas. You'll have the opportunity to do socially useful work that has meaning - to Arup, to your career, and to the clients and communities we serve.

We are proud to be an equal opportunity employer and are committed to building a workplace that reflects the rich diversity of the world around us. We actively promote a culture of inclusion where everyone feels welcome, respected, and valued.

We welcome applications from talented individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, disability, ethnicity, religion, sexual orientation, or any other protected characteristic. We are committed to making our recruitment process and workplaces accessible.

Do you want to join us in shaping a better world?