Procurement Manager – Higher Executive Officer - 1 Year Fixed-Term Contract

Coimisiún na Meán; Dublin; Hybrid; EUR 59,000 - 71,000; Full time

Benefits offered by this job

Hybrid work policy

Annual leave 29 days

Job summary

Coimisiún na Meán in Dublin, Ireland, seeks a Procurement Manager (Higher Executive Officer) for a 1 year fixed-term contract. The role focuses on delivering compliant, value-for-money procurement activities, including policy development, tender management, and supplier governance.

The post is hybrid with 35 hours per week and 29 days annual leave. You will work within the Corporate Services Division, reporting to the Head of Procurement, and collaborate across Finance, Governance and

Qualifications

• Experience in public sector procurement.
• Experience running RFQ processes.
• Drafting, negotiating and managing contracts.
• Strong written and verbal communication.
• Knowledge of national and European procurement rules.

Responsibilities

• Ensuring fair, transparent procurement transactions.
• Develop and implement procurement policy and contracts.
• Manage end-to-end tender processes.
• Negotiate contracts and variations with suppliers.
• Maintain supplier relationships and monitor service quality.
• Prepare for audits and ensure compliance.
• Provide procurement advice and governance improvements.

Skills

Procurement principles

RFQ processes

Contract negotiation

Supplier management

Public sector

Communication skills

Tools

Microsoft Office

Job description

Procurement Manager – Higher Executive Officer - 1 Year Fixed-Term Contract

• Dublin, Ireland
• Full time, Fixed Term Contract

Who We Are

Coimisiún na Meán is Ireland’s agency for developing and regulating a thriving, diverse, creative, safe and trusted media landscape. Our organisation was established in March 2023, further to the provisions of the Online Safety and Media Regulation Act 2022. As the independent media regulator, Coimisiún na Meán is responsible for regulating broadcasters, video-on-demand providers and online platforms established in Ireland. Our wide-reaching remit also includes supporting and developing the Iris

Coimisiún na Meán is Ireland’s agency for developing and regulating a thriving, diverse, creative, safe and trusted media landscape. Our organisation was established in March 2023, further to the provisions of the Online Safety and Media Regulation Act 2022. As the independent media regulator, Coimisiún na Meán is responsible for regulating broadcasters, video-on-demand providers and online platforms established in Ireland. Our wide-reaching remit also includes supporting and developing the Iris Show more

Description

About this Role

Role Purpose

The Procurement Manager (1 Year Fixed-Term Contract) will provide essential capacity to support Coimisiún na Meán in meeting its procurement obligations under the Code of Practice for the Governance of State Bodies, as well as national and EU procurement requirements.

This role will help ensure that procurement activity is compliant, transparent, and delivers value for money in the expenditure of exchequer and levy-collected funds.

The role will also support project delivery, manage procurement demand, and contribute to the successful implementation of process and system changes, aligning procurement activity with the organisation’s overall governance and strategic objectives.

About the Team/Division

The Procurement team currently consists of three roles: a Head of Procurement (Assistant Principal), a Procurement Manager (Higher Executive Officer) and a Procurement Officer (Clerical Officer). The team is led by the Head of Procurement who reports to the Director of Finance & Procurement.

The addition of the Procurement Manager (1 Year Fixed-Term Contract) role will support Coimisiún na Meán in meeting its procurement obligations. The role will report directly to the Head of Procurement.

Procurement sits within Coimisiún na Meán’s Corporate Services Division, alongside Finance, Governance and Secretariat, People and Organisational Development, Change and Business Improvement, and International Affairs.

The mission of the Corporate Services Division is to ensure that Coimisiún na Meán is an agile, well-run organisation, with motivated and capable staff. The division will ensure that Coimisiún na Meán operates to a high standard of corporate governance, effectively and in accordance with the Code of Practice on the Governance of State Bodies and our governing legislation.

Key Responsibilities

• Ensuring procurement transactions and decisions are fair, transparent, justifiable and provide value for money.
• Develop, manage and implement Coimisiún na Meán’s Procurement Policy, template contracts, terms and conditions, and related documentation.
• Managing end-to-end tender processes, including developing specifications with purchasers, publishing notices, responding to supplier queries, assessing submissions, providing and executing contracts.
• Negotiate and agree contracts and contract variations with external suppliers.
• Build and maintain effective working relationships with new and existing suppliers.
• Monitor and manage the quality of services provided by suppliers.
• Present tender outcomes to the Authority for ratification, where required.
• Prepare for audits, implement audit recommendations and ensure procurement compliance is maintained to a satisfactory standard.
• Provide quality control, procurement advice and support to staff and management.
• Implement effective governance, risk management, change management and audit controls across procurement activities ensuring value for money.

The above is intended as a guide to the general range of duties and is intended to be neither definitive nor restrictive and is subject to review.

About You

Experience, Skills, Knowledge & Qualifications

• At least 1 year's experience in the public sector, with demonstratable knowledge of procurement principles and practices.
• Experience managing procurement activities, at a minimum having run requests for quotes (RFQ) processes.
• Previous experience engaging with suppliers and vendors, including drafting, negotiating, executing and managing contracts.
• Strong, efficient and methodical approach to work, with the ability to manage multiple tasks in a fast-paced environment.
• Proficient in Microsoft Office.
• Excellent verbal and written communication, with particular emphasis on written communication.
• Experience and delivery of National and European tender processes.
• Experience working with the Office of Government Procurement (OGP) and eTenders.
• Detailed knowledge of Public Procurement rules and experience applying procurement compliance requirements.
• Demonstratable knowledge of relevant legislation and national guidelines and Circulars
• This position is offered on a 1 year, fixed-term basis.
• Full time, 35 hours per week
• Annual Leave: 29 days per annum
• The role will be a hybrid role combining home and office working.Our current hybrid policy is 2 days in the office.
• Our office is located at One Shelbourne Buildings, Shelbourne Road, Dublin 4, D04 NP20.
• For a full list of benefits see our website.
• This position is graded at the Higher Executive Officer scale .

Successful candidates will be appointed on the first point of the scale. Existing public/civil servants may be appointed higher on the scale depending on their current role and grade, and in line with the circular .

Citizenship Requirement
Eligible Candidates must be:
(a) A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein and Norway;or
(b) A citizen of the United Kingdom (UK);or
(c) A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons;or
(d) A non-EEA citizen who has a stamp 4 permission* or stamp 5 permission; or
(e) Hold valid Temporary Protection permission granted by the Irish Government under the EU Temporary Protection Directive, entitling them to work in Ireland without an employment permit.
*Please note that a 50 TEU visa, which is a replacement for Stamp 4EUFAM after Brexit, is acceptable as a Stamp 4 equivalent
To qualify candidates must meet one of the citizenship criteria above at the time of application.

Application Process

• All positions require candidates to live in the Republic of Ireland or Northern Ireland.
• Candidates who engage in canvassing will be disqualified and excluded from the process
  *Late applications or applications not received through the correct channel, as indicated above, will not be considered.

For queries related to the application or selection process related to this role, please contact [e-mail]

Privacy Notice

Coimisiún na Meán (An Coimisiún, CnaM, we, our) processes the personal data arising as a result of its recruitment campaign. The Data Controller is CnaM, and the Data Processor appointed by CnaM to conduct the recruitment process is CPL. The Data Controller’s contact details are - Data Protection Officer, Coimisiún na Meán 1 Shelbourne Buildings, Shelbourne Road, Dublin 4, D04 NP20, Ireland.
Data Protection Officer Email: [e-mail] Phone Number: 01 963 7755
cnaM will process the personal data collected during the recruitment process for the purpose of the review, consideration and selection of applications and the contacting of applicants. Third party recipients may include CnaM representatives. CnaM does not transfer personal data outside of the EU or EEA.
CnaM’s legal bases for collecting and processing this data may include:
- Contract - where the processing is necessary for the performance of a contract, or in order to take steps at the request of the data subject prior to entering into a contract
and/or
- Consent - where you have given explicit consent to the processing (e.g. reasonable accommodations)
The personal data processed will be stored securely. This data will be stored for a maximum of 12 months in the event of an unsuccessful application.
Applicants have the right to access their data and to rectify any inaccuracies in their data. To do this, please write to the Data Protection Officer at the address listed above. Applicants have the right, where appropriate, to the erasure of their data and/or a restriction on processing of their data. The data subjects may lodge a complaint with the Data Protection Commission. Our full Data Protection Statement is available here: https://www.cnam.ie/governance/data-protection-privacy/privacy-statement/

Paid Time-Off for Vacation and Sick Days