Plant Administrator

BAM UK & Ireland; Kildare; On-site; EUR 30,000 - 38,000; Full time

Benefits offered by this job

8% pension contribution

Private Health Insurance

Dental Plan

26 days annual leave

2 Wellbeing days annually

Paid maternity & paternity leave

Learning & Development opportunities

Company vehicles

Job summary

BAM is seeking a Plant Administrator to support the Plant Department across administrative, purchasing, accounts and fleet management tasks. The role requires careful record keeping, compliance with procedures and strong service to stakeholders.

The successful candidate will be highly organised, proactive and able to manage competing priorities while maintaining accuracy and attention to detail on all plant, vehicle and procurement activities.

Qualifications

• Previous experience in an administrative or accounts role.
• Strong organisational and time-management skills.
• Excellent verbal and written communication skills.
• High attention to detail and commitment to data accuracy.
• Strong proficiency in Microsoft Office applications, particularly Excel.
• Ability to work independently and collaboratively within a team.
• Ability to prioritise workload in a fast-paced environment.
• Professional, flexible, and proactive approach to work.

Responsibilities

• Coordinate the dispatch and return of all plant equipment and vehicles.
• Assign company vehicles and maintain Benefit-in-Kind (BIK) records.
• Organise vehicle maintenance schedules, including NCT, DOE, tax renewals, and servicing.
• Maintain records relating to plant, vehicle, safety equipment, and maintenance activities.
• Monitor and report on vehicle and plant maintenance requirements and faults.
• Process and monitor purchase orders.
• Liaise with suppliers regarding orders, deliveries, pricing, and account queries.
• Match supplier invoices to purchase orders and delivery documentation.
• Assist with month-end purchasing and reporting activities.
• Process invoices accurately and in a timely manner.
• Reconcile creditor statements and resolve discrepancies.
• Complete lease reconciliations.
• Issue invoices to internal and external customers.
• Prepare and maintain reports using Microsoft Excel.
• Manage and update plant and vehicle databases.
• Ensure data accuracy and integrity across all records and systems.
• Support month-end reporting processes.
• Carry out general office administration duties, including filing, archiving, stock taking, and document management.
• Book travel arrangements, including flights and accommodation.
• Provide reception cover during holidays and breaks.
• Provide support across the Plant Department and other business functions when necessary.

Skills

Administrative experience

Organisation skills

Communication skills

MS Excel

Time management

Teamwork

Attention to detail

Data entry accuracy

Education

Relevant admin qualification

Tools

ERP systems

Fleet management software

Purchasing systems

Job description

About BAM

Building a sustainable tomorrow. That’s our mission and our promise at BAM. It’s how we engineer vital infrastructure and construct high-quality buildings as one of the largest construction companies in Europe.

We strive to create an environment where everybody feels welcome and valued. We’re on an exciting journey to employ the best talent to join us regardless of social background, race, colour, religion, national or ethnic origin, sexual orientation, gender identity or expression, age, disability or other characteristics.

About The Role

The Plant Administrator will play a key role in supporting the efficient operation of the Plant Department. The successful candidate will provide administrative, purchasing, accounts, and fleet management support while ensuring accurate record keeping, compliance with company procedures, and excellent service to internal and external stakeholders. This position requires a highly organised and proactive individual who can effectively manage competing priorities while maintaining a high level of accuracy and attention to detail.

What’s in it for you?

Opportunities! Opportunities to work with a great team on some of Irelands largest, dynamic and most exciting construction, civil and FM projects. Opportunity to develop your skills to the highest industry standards at one of the country's largest construction firms.

We are committed to our employees and offer strong competitive salaries along with great benefits.

• 8% pension contribution.


• Private Health Insurance.


• Dental Plan.


• 26 days annual leave, incremental with years service.


• 2 Wellbeing days annually.


• Paid maternity & paternity leave.


• Learning & Development opportunities - internal progression is encouraged and fostered.


• Company vehicles (role dependent).


• .....and many more great perks.

Making Possible

• Coordinate the dispatch and return of all plant equipment and vehicles.


• Assign company vehicles and maintain Benefit-in-Kind (BIK) records.


• Organise vehicle maintenance schedules, including NCT, DOE, tax renewals, and servicing.


• Maintain records relating to plant, vehicle, safety equipment, and maintenance activities.


• Monitor and report on vehicle and plant maintenance requirements and faults.


• Process and monitor purchase orders.


• Liaise with suppliers regarding orders, deliveries, pricing, and account queries.


• Match supplier invoices to purchase orders and delivery documentation.


• Assist with month-end purchasing and reporting activities.


• Process invoices accurately and in a timely manner.


• Reconcile creditor statements and resolve discrepancies.


• Complete lease reconciliations.


• Issue invoices to internal and external customers.


• Prepare and maintain reports using Microsoft Excel.


• Manage and update plant and vehicle databases.


• Ensure data accuracy and integrity across all records and systems.


• Support month-end reporting processes.


• Carry out general office administration duties, including filing, archiving, stock taking, and document management.


• Book travel arrangements, including flights and accommodation.


• Provide reception cover during holidays and breaks.


• Provide support across the Plant Department and other business functions when necessary.

What do you bring to the role?

Essential Knowledge, Skills & Experience

• Previous experience in an administrative or accounts role.


• Strong organisational and time-management skills.


• Excellent verbal and written communication skills.


• High attention to detail and commitment to data accuracy.


• Strong proficiency in Microsoft Office applications, particularly Excel.


• Ability to work independently and collaboratively within a team.


• Ability to prioritise workload in a fast-paced environment.


• Professional, flexible, and proactive approach to work.

Desirable

• Experience within a Plant, Fleet, Construction, Operations, Purchasing, or Accounts Payable environment.


• Experience processing invoices and reconciliations.


• Knowledge of fleet administration and maintenance scheduling.


• Experience using ERP, purchasing, or fleet management systems.

The application process

BAM is committed to ensuring a fully inclusive recruitment and onboarding process, so if at any time you feel we need to do something to make it more accessible to you, do not hesitate to let us know.

• Please note, CV's will not be accepted directly by email.