Order Processing & Stock Administrator (Medical Devices)

Premier Surgical; Limerick; On-site; EUR 30,000 - 40,000; Full time

Job summary

Premier Surgical in Limerick is looking for an Order Processing & Stock Administrator to manage order lifecycle and stock management. This role requires strong organizational skills and attention to detail, ideally with 2+ years experience in a similar administrative position.

The candidate will coordinate between customers, suppliers, and internal teams to ensure accurate order processing and stock levels, making an impactful contribution in a growing medical devices business.

Qualifications

• 2+ years’ experience in a process-driven administrative role.
• Strong working knowledge of Excel for data handling and reporting.
• Experience with an ERP or accounting system.
• Proven ability to manage high-volume, detail-critical tasks.
• Experience in medical devices, pharma, or healthcare supply.

Responsibilities

• Manage the full order lifecycle from order receipt to delivery.
• Process customer orders using the ERP system.
• Maintain accurate stock levels through reconciliation.
• Coordinate with suppliers for on-time delivery.
• Handle customer queries related to orders and availability.

Skills

Organizational skills

Attention to detail

Strong communication

Ability to work independently

Proactive problem-solving

Knowledge of stock control

Tools

ERP system (Netsuite)

Excel

Job description

Order Processing & Stock Administrator (Medical Devices)

Role Overview (full-time, office-based in our Limerick HQ)

We are seeking a highly organised and detail-oriented administrator to take ownership of the end-to-end order processing and stock management function within a growing medical devices business.

This is a key operational role requiring someone who can work independently, manage multiple priorities, and ensure accurate and timely delivery of products to hospital customers.

You will be the central point of coordination between customers (including HSE hospitals), suppliers, and internal teams, ensuring orders are processed, tracked, and fulfilled without error.

Location: Limerick HQ

Key Responsibilities

• Manage the full order lifecycle from order receipt through to delivery and invoicing
• Process customer orders using an ERP system (Netsuite)
• Monitor and maintain accurate stock levels, including reconciliation and reporting
• Coordinate with suppliers and logistics providers to ensure on-time delivery
• Handle customer queries relating to orders, deliveries, and product availability
• Generate and manage purchase orders, invoices, and delivery documentation
• Maintain accurate records in line with medical device and audit requirements
• Work closely with hospital customers, including familiarity with HSE processes where applicable
• Identify and resolve discrepancies in orders, stock, or documentation

What we’re looking for

• Highly organised with strong attention to detail
• Comfortable working in a fast-paced, structured environment
• Proactive and solutions-focused
• Strong communicator, particularly when dealing with customers and suppliers
• Ownership mindset – someone who takes responsibility for getting things done

Why this Role?

• Opportunity to take full ownership of a critical operational function
• Work closely with the hospital sector and healthcare providers
• Join a growing business where your impact is visible and valued

Key Requirements

2+ years’ experience in a process-driven administrative role (e.g. order processing, accounts payable, logistics admin)

• Strong working knowledge of Excel (e.g. data handling, tracking, reporting)
• Experience using an ERP or accounting system
• Proven ability to manage high-volume, detail-critical tasks with accuracy
• Ability to work independently and take ownership of a function

Experience in medical devices, pharma, or healthcare supply

• Familiarity with HSE or hospital procurement processes
• Experience with stock control / inventory management
• Understanding of regulated environments or audit trails