Operations Specialist

Formerra; Rathcoole; Hybrid; EUR 42,000 - 56,000; Full time

Job summary

Formerra is seeking an Operations Specialist to support European operations by handling accounting, freight, inventory, and logistics activities. You will manage supplier and freight invoices, maintain financial records, and coordinate payments within the ERP system, working with Finance, Supply Chain, Compliance, and logistics partners.

The role requires on-site presence in Rathcoole, Ireland, with a hybrid work model and a minimum three days per week on-site.

Qualifications

• Demonstrated experience working in an office environment with strong organizational, communication, and administrative skills.

Responsibilities

• Process supplier and freight invoices accurately and in a timely manner, ensuring compliance with company policies and contractual requirements.
• Prepare and reconcile creditor accounts, bank transactions, and other financial records to maintain accuracy and financial integrity.
• Investigate and resolve invoice, payment, and reconciliation discrepancies with suppliers, logistics providers, and internal stakeholders.
• Maintain organized financial, logistics, inventory, and compliance documentation to support audit and reporting requirements.
• Support month-end close activities, financial reporting, and audit requests.
• Coordinate supplier and freight payment processes with Finance and other cross-functional teams.
• Initiate and manage shipping, receiving, and inventory transactions within the ERP system.
• Coordinate freight movements, shipment activities, and warehouse operations with third-party logistics and warehouse partners.
• Verify freight invoices, monitor logistics transactions, and ensure accurate execution of inventory movements.
• Support customs, border crossing, and other transportation compliance documentation requirements as needed.
• Facilitate monthly, quarterly, and annual inventory counts and audits, including reconciliation of inventory discrepancies and corrective actions.
• Maintain inventory accuracy through routine reviews, reporting, and collaboration with warehouse partners.
• Prepare and analyze reports related to freight spend, inventory performance, accounts payable activities, and operational metrics.
• Partner with Finance, Supply Chain, Compliance, Sales, and Operations teams to support business objectives and ensure operational effectiveness.
• Identify and implement opportunities to improve processes, strengthen financial controls, enhance inventory accuracy, and increase operational efficiency.
• Ensure compliance with company policies, financial controls, and established operational procedures.

Skills

Organizational skills

Communication

Administrative skills

Excel

Data analysis

Tools

ERP systems

SAP

Microsoft Excel

Job description

Formerra is a preeminent distributor of engineered materials, connecting the world’s leading polymer producers with thousands of OEMs and brand owners across healthcare, consumer, industrial, and mobility markets. Powered by technical and commercial expertise, it brings a distinctive combination of portfolio depth, supply chain strength, industry knowledge, service, leading ecommerce capabilities, and ingenuity. The experienced Formerra team helps customers across multiple industries to design, select, process, and develop products in new and better ways – driving improved performance, productivity, reliability, and sustainability. To learn more, visit www.formerra.com.

Formerra leads in the market with the following key capabilities:

• Problem-solving mindset, based on ingenuity and backed by a skilled and experienced commercial team that brings differentiated insights across markets including healthcare, consumer, industrial and mobility


• Expansive material portfolio, including engineering thermoplastics and traditional polymers across leading material brands


• Integrated, long-standing relationships with leading, global suppliers


• Unparalleled and highly specialized technical, processing, and design support


• Regulatory-compliant material support and expertise

Position Summary

The Operations Specialist plays a critical role in supporting Formerra’s European operations by ensuring the accurate execution of accounting, freight, inventory, and logistics activities. This position is responsible for managing supplier and freight invoices, maintaining financial and inventory records, coordinating freight payments, supporting inventory reconciliation and audit activities, and facilitating efficient logistics transactions through the ERP system. Working closely with Finance, Supply Chain, Compliance, and third-party logistics partners, the Finance & Logistics Specialist helps drive operational efficiency, financial accuracy, inventory integrity, and regulatory compliance across the European business.

Location Requirement

This role is hybrid, and candidates must reside within a reasonable commuting distance of our Rathcoole, Ireland office (located in the Greenogue Business Park) and be available to work on-site a minimum of three days per week. Candidates must be legally authorized to work in Ireland at the time of hire and throughout their employment.

Key Responsibilities

• Process supplier and freight invoices accurately and in a timely manner, ensuring compliance with company policies and contractual requirements.


• Prepare and reconcile creditor accounts, bank transactions, and other financial records to maintain accuracy and financial integrity.


• Investigate and resolve invoice, payment, and reconciliation discrepancies with suppliers, logistics providers, and internal stakeholders.


• Maintain organized financial, logistics, inventory, and compliance documentation to support audit and reporting requirements.


• Support month-end close activities, financial reporting, and audit requests.


• Coordinate supplier and freight payment processes with Finance and other cross-functional teams.


• Initiate and manage shipping, receiving, and inventory transactions within the ERP system.


• Coordinate freight movements, shipment activities, and warehouse operations with third-party logistics and warehouse partners.


• Verify freight invoices, monitor logistics transactions, and ensure accurate execution of inventory movements.


• Support customs, border crossing, and other transportation compliance documentation requirements as needed.


• Facilitate monthly, quarterly, and annual inventory counts and audits, including reconciliation of inventory discrepancies and corrective actions.


• Maintain inventory accuracy through routine reviews, reporting, and collaboration with warehouse partners.


• Prepare and analyze reports related to freight spend, inventory performance, accounts payable activities, and operational metrics.


• Partner with Finance, Supply Chain, Compliance, Sales, and Operations teams to support business objectives and ensure operational effectiveness.


• Identify and implement opportunities to improve processes, strengthen financial controls, enhance inventory accuracy, and increase operational efficiency.


• Ensure compliance with company policies, financial controls, and established operational procedures.

Qualifications

Required

• Demonstrated experience working in an office environment with strong organizational, communication, and administrative skills.


• Proven experience processing invoices, reconciling accounts, maintaining financial records, and supporting month-end financial activities.


• Proficiency in working with ERP systems and business applications to manage financial, inventory, and logistics transactions.


• Strong understanding of accounts payable processes, financial reconciliations, internal controls, and documentation management.


• Working knowledge of logistics operations, freight management, inventory control, warehousing, and distribution processes.


• Advanced proficiency in Microsoft Office applications, with strong Excel skills, including data analysis, reconciliation, and reporting.


• Experience supporting operations within a distribution, manufacturing, logistics, or supply chain environment preferred.


• Ability to manage multiple priorities while maintaining a high level of accuracy, organization, and attention to detail.


• Strong analytical, problem-solving, and communication skills, with the ability to collaborate effectively across Finance, Supply Chain, Operations, and external logistics partners.

Preferred

• Experience with SAP or a comparable ERP platform.


• Experience supporting operations within a distribution, manufacturing, logistics, or supply chain environment.

Core Competencies & Skills

• Financial Acumen and Accounting Fundamentals


• Accuracy and Attention to Detail


• Analytical Thinking and Problem Resolution


• Planning, Organization, and Prioritization


• Process Discipline and Control


• Logistics and Operational Excellence


• Ownership and Accountability


• Cross-Functional Communication and Collaboration


• Ability to Manage Competing Priorities and Deadlines

Legal authorization to work in the specified country is required. We will not sponsor individuals for employment visas, now or in the future, for this job opening.

Equal Opportunity Employer. All qualified candidates will receive consideration for employment and will not be discriminated against based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, pregnancy, genetic information, creed, citizenship status, marital status or any other consideration prohibited by law or contract.