Office Administartor

Musgrave Group Plc; Clondalkin; On-site; EUR 42,000 - 60,000; Full time

Benefits offered by this job

Full training provided

Job summary

Morehampton Foods, Donnybrook Fair's Central Kitchen, is a fast-growing food production business supplying premium products to our stores and retail partners. The role requires onsite work five days a week near Clondalkin, with free parking and strong collaboration across departments.

The candidate will lead administrative activities, manage planning and distribution coordination, and mentor the team while contributing to strategic planning and joint business plans with customers.

Qualifications

• Strong attention to detail and accuracy in all aspects of work.
• Excellent communication and interpersonal skills, with the ability to build effective working relationships.
• Ability to work as part of a team across departments.
• Strong decision-making and problem-solving skills, with the ability to identify issues and implement practical solutions.

Responsibilities

• Plan – ensure orders are processed on time in full.
• Invoicing – handle internal and external customer invoicing.
• Stock control – maintain stock levels and purchase value.
• Costing analysis – review annual manufacturing costs.
• Maintain sales performance in line with targets.
• Communicate effectively with all departments, internally and externally.
• Build engagement between production and retail.
• Mentor and train new colleagues to upskill existing staff.
• Compile daily customer orders by phone/email/ProdTrac and upload to system (EDI/ProdTrac).
• Contribute to strategic planning for future growth.
• Develop Joint Business Plans with customers and negotiate terms profitably.
• Analyze product-range performance to identify growth opportunities.
• Report weekly to Operations Manager on customer performance.
• Produce a daily Production Plan for the factory.
• Advise customers on shortages/delists/delays.

Skills

Attention to detail

Communication

Teamwork

Decision-making

Problem-solving

Microsoft Office

Tools

Microsoft Office

Job description

Morehampton Foods, Donnybrook Fair's Central Kitchen, is a fast-growing food production business supplying premium products to our stores and retail partners. We offer excellent career opportunities, training, and development within a dynamic and supportive team. We are an equal opportunities employer and welcome applications from all backgrounds.

Location: Our Kitchen is based close to Clondalkin Village (10min walk) D22 P2W8, with free on-site parking and serviced by multiple transport options. In this role you will be required to work from the office 5 days a week, with no option for remote work.

Role Summary: Controlling and tracking business performance, proactively improving current operation in line with efficiency and cost associations. Leading & managing administration team between planning and distribution teams. #LI-DNI

• Planning - ensure orders being processed on time in full.
• Accounting- invoicing all customers internal & external.
• Stock Control-keep the stock level and purchase value on the target given.
• Costing Analysis- review the annum cost of manufacturing.
• Maintaining Sales performance- keep in line with target received.
• Communicating effectively with all depts. of the business- internally and externally
• Building engagement channel between production unit and retail chain.
• Mentoring - providing training to the new colleagues - upskill & developing existing team.
• Compile all customer orders daily by phone/email /ProdTrac & either key them onto the system or upload them via EDI/ProdTrac.
• Feed into strategic planning for delivering future business growth.
• Compose and manage Joint Business Plans with customer base and negotiate trading terms in a profitable fashion.
• Analyse category performance by product range to identify growth opportunities.
• Report to Operations Manager at weekly sales meetings on overall customer performance.
• To produce & print a Production Plan for the Factory from all orders to produce each day/night.
• To advise Customers of any Shortages/Temporary Delists/Delivery Delays.

Skills and Experience

• Strong attention to detail and accuracy in all aspects of work.
• Demonstrate ability to follow through on tasks and ensure completion within agreed timelines.
• Basic Knowledge in the use of Microsoft Office applications
• Basic understanding of accounting principles and financial processes.
• Previous experience in a similar role would be an advantageous
• Excellent communication and interpersonal skills, with the ability to build effective working relationships.
• Strong decision-making and problem-solving skills, with the ability to identify issues and implement practical solutions.
• Ability to work as part of a team - working collaboratively across departments.
• Previous experience/knowledge in food manufacturing sector desirable, although not essential. Full training provided to successful candidate.
• Ability to demonstrate a high level of focus and drive whilst carrying out tasks.