Maintenance Planner - Dunboyne, Co. Meath

Kilsaran; Dunboyne; On-site; EUR 55,000 - 75,000; Full time

Job summary

Kilsaran is seeking a Maintenance Planner / Scheduler to plan, coordinate, and schedule preventive, predictive, corrective, and project maintenance across the site. You will drive reliability and availability through CMMS management, contractor coordination, KPI reporting, and resource scheduling to support production.

You will help develop maintenance systems, lead continuous improvement, and assist with annual maintenance shutdowns and capital projects.

Qualifications

• Minimum 3–5 years in maintenance planning, scheduling or coordination within manufacturing or industrial environments.
• Proven experience implementing, configuring and developing CMMS systems.
• Strong experience in preventive maintenance planning and scheduling.
• Experience managing contractor activities and compliance documentation.
• Proficiency in Microsoft Excel and maintenance reporting tools.
• Experience with ERP systems and maintenance budgeting.

Responsibilities

• Develop, plan, and schedule all preventive and predictive maintenance activities.
• Create weekly, monthly, and annual maintenance schedules aligned with production requirements.
• Coordinate maintenance shutdowns and planned outages to minimise disruption.
• Prioritise maintenance work orders based on risk, criticality, and business needs.
• Ensure all activities are planned with labour, materials, tools, permits, and documentation.
• Assist in CMMS setup, implementation, and development; maintain asset registers and routines.
• Analyse system data to identify trends and support reliability initiatives.
• Generate and distribute maintenance performance reports weekly/monthly.
• Coordinate contractor activities and ensure compliance with safety policies.
• Manage maintenance team availability, leave, training, and shift coverage.
• Support annual maintenance shutdowns and major capital projects.
• Identify opportunities to improve maintenance efficiency and asset reliability.

Skills

Maintenance planning

Scheduling

CMMS

Contractor management

Excel

ERP systems

Tools

CMMS

ERP systems

Job description

The Maintenance Planner / Scheduler is responsible for planning, coordinating, and scheduling all preventive, predictive, corrective, and project maintenance activities across the site. The role ensures maximum equipment reliability and availability through effective maintenance planning, CMMS management, contractor coordination, KPI reporting, and resource scheduling.

The successful candidate will play a key role in developing maintenance systems, driving continuous improvement, and supporting annual maintenance and capital projects.

Key Responsibilities

Maintenance Planning & Scheduling

• Develop, plan, and schedule all preventive and predictive maintenance activities.
• Create weekly, monthly, and annual maintenance schedules aligned with production requirements.
• Coordinate maintenance shutdowns and planned outages to minimise operational disruption.
• Prioritise maintenance work orders based on risk, criticality, and business requirements.
• Ensure all maintenance activities are properly planned with labour, materials, tools, permits, and documentation available before execution.

CMMS Development & Administration

• Assist in the set up, implementation, and continuous development of the Computerised Maintenance Management System (CMMS).
• Create and maintain equipment hierarchies, asset registers, preventive maintenance routines, and task libraries.
• Ensure all maintenance work orders are accurately recorded and closed out within the CMMS.
• Analyse system data to identify trends, improve maintenance effectiveness, and support reliability initiatives.
• Develop standardised maintenance planning processes within the CMMS environment.

KPI Reporting & Analysis

• Generate and distribute weekly and monthly maintenance performance reports.
• Monitor and report key maintenance KPIs.
• Provide analysis and improvement recommendations to management.

Contractor Management

• Coordinate contractor activities and maintenance service providers.
• Manage contractor scheduling to ensure efficient execution of maintenance works.
• Maintain contractor documentation.
• Ensure all contractor activities comply with company safety policies and statutory requirements.

Maintenance Resource Planning

• Manage maintenance team availability and resource allocation.
• Coordinate maintenance technician annual leave, training schedules, and shift coverage requirements.

Annual Projects & Shutdown Planning

• Support the planning and execution of annual maintenance shutdowns.
• Develop detailed project schedules and resource plans for major maintenance works.
• Assist with budget planning and capital project coordination.
• Track project progress, costs, and key milestones.
• Coordinate cross-functional activities to ensure successful project completion.

Continuous Improvement

• Identify opportunities to improve maintenance efficiency and asset reliability.
• Support reliability-centred maintenance initiatives and root cause analysis activities.
• Standardise work procedures and maintenance planning processes.

Qualifications & Experience

• Minimum 3-5 years' experience in a maintenance planning, scheduling, or maintenance coordination role within a manufacturing or industrial environment.
• Proven experience implementing, configuring, and developing CMMS systems.
• Strong experience in preventive maintenance planning and scheduling.
• Experience managing contractor activities and compliance documentation.
• Proficiency in Microsoft Excel and maintenance reporting tools.
• Experience with ERP systems and maintenance budgeting.

Key Skills & Competencies

• Excellent organisational and planning skills.
• Strong analytical and problem‑solving abilities.
• Advanced CMMS administration and reporting capability.
• Effective stakeholder management.
• Strong communication and interpersonal skills.
• Ability to manage multiple priorities in a fast‑paced environment.
• High attention to detail and documentation control.