Listings Administrator

Arthur Cox LLP; Dublin; On-site; EUR 32,000 - 42,000; Full time

Benefits offered by this job

Competitive salary and bonus structure

25 days annual leave

Leading hybrid working policy

Pension scheme

Health and wellness benefits including

Bike to Work scheme

Job summary

Arthur Cox LLP is seeking a Listings Administrator to join the listing group at our Dublin office. You will gain hands-on experience across all listing activities, supporting billing processes, KYC for internal client setups, and project work to enhance efficiency.

The role offers a fast-paced environment with training, versatility, and a chance to develop a broad base of experience in listings within a leading Irish law firm.

Qualifications

• Team player with strong interpersonal and analytical skills.
• Excellent verbal and written communication abilities.
• Strong organizational and problem-solving capabilities.
• Ability to work both independently and in a team.
• Proactive, adaptable and able to manage multiple tasks.

Responsibilities

• Assist with invoicing and ensure delivery to clients.
• Coordinate with departments to capture required invoice information.
• Obtain matter codes when needed and resolve invoice queries.
• Support Euronext Dublin and Central Bank reconciliations monthly.
• Maintain spreadsheets to coordinate services and improve efficiency.
• Assist with travel arrangements and diary management.

Skills

Team player

Interpersonal skills

Analytical skills

Communication skills

Organizational skills

Problem solving

Pressure tolerance

Independent & team

Job description

Listings Administrator

Application Deadline: 30 October 2026

Department: Other Legal Roles

Employment Type: Full Time

Location: 10 Earlsfort Terrace, Dublin 2, D02 T380

Description

Arthur Cox is one of Ireland’s leading law firms. For over 100 years, it has been at the forefront of developments in the legal profession in Ireland. An international firm encompassing all aspects of corporate and business law, the firm has over 90 partners and a total staff of over 850 in offices in Dublin, Belfast, London, New York and the Silicon Valley.

We are looking to enhance the already excellent and dedicated team of professionals which currently make up the thriving and successful listing group.

This is a fantastic opportunity to work across most aspects of the Listing business, providing you with a broad base of experience from which to build a career in listings. You will be trained and gain hands on experience whilst also adapting your skills to the below responsibilities.

This is a fast paced, volume driven business. It’s a wonderful opportunity for the successful candidate.

Key Responsibilities

Billing and all billing related items:

• Assist with issuing all invoices and ensure they are sent to client via our accounts team.


• Coordinating with other departments internally to ensure all information captured on invoices.


• Obtaining matter codes when needed.


• Investigate invoice queries as they become due.


• Liaising and dealing with internal queries on invoicing.


• Assist with Euronext Dublin and Central Bank reconciliation on a monthly basis.


• Assist with internal reconciliations between our accounts team and listing team.


• Ensuring timely billing on all transactions and assisting all team member in this regard.


• Assist with getting downloads done by ensuring correct information is catered for in the systems.

KYC for internal purposes:

• Assisting in the KYC process internally for new client set up – full training provided.

Other:

• Maintaining spreadsheets to ensure services are provided in a co-ordinated, streamlined and efficient manner.


• Participating in projects to improve efficiency of services already provided.


• Supporting the team with varied ad hoc queries and tasks.


• Assisting with some travel arrangements and diary appointments.


• Organising meetings and assisting with meeting agendas.


• Work closely will all team colleagues to achieve the above.


• Enhancing an already vibrant working environment.

Skills Knowledge and Expertise

• Team player with strong interpersonal and analytical skills.


• Ability to process large volumes of material in a busy environment.


• High standard of verbal and written communication skills.


• Self-motivated, positive, innovative, and highly proactive.


• Ability to work independently and as part of a team.


• Confident and enthusiastic manner.


• Good organisational and interpersonal skills.


• Excellent problem-solving skills.


• Ability to work well under pressure and meet tight deadlines.


• Flexible and adaptable to a changing business environment.


• Demonstrate good judgement and proactivity.

Benefits

We reward, encourage and support our talented people to reach their full potential offering excellent progression opportunities along with a market leading remuneration package and benefits including:

• Competitive salary and bonus structure


• 25 days annual leave


• Leading hybrid working policy


• Immediate pension scheme


• Comprehensive health and wellness benefits including full gym and wellness programme


• TaxSaver and Bike to Work scheme


• Wide-ranging opportunities for involvement in internal committees