Junior Purchasing and Accounts Assistant

FORTÉ Ireland; Dublin; On-site; EUR 30,000 - 38,000; Full time

Job summary

FORTÉ Ireland is seeking a Junior Purchasing and Accounts Assistant to manage procurement of inventory and business purchases, support supplier management and ERP processes, and help maintain inventory accuracy.

You will handle purchase orders, supplier liaison, and expense processing, while ensuring compliance with company policies.

Qualifications

• Strong IT skills including MS Excel, Word and Outlook.
• Experience using ERP or accounting systems.
• Excellent organizational and administrative skills.
• Strong communication and stakeholder management abilities.

Responsibilities

• Process purchase orders accurately and within agreed time frames.
• Source products from approved suppliers, securing best price, delivery terms and availability.
• Monitor order progress and resolve supply issues promptly.
• Liaise with internal teams and suppliers regarding order status, pricing and delivery schedules.
• Ensure all purchasing activity complies with company policies and procedures.
• Maintain effective relationships with suppliers.
• Manage supplier pricing updates and resolve pricing discrepancies.
• Monitor supplier performance and delivery commitments.
• Ensure claims, credits and supporting documentation are submitted and processed accurately.
• Review available stock before placing new orders.
• Support inventory accuracy and reconciliation activities.
• Collect and process expense documentation from operational teams.
• Manage and validate client-rechargeable expenses within the ERP system.
• Processing and monitoring credit card expenses and other expense refunds.
• Maintain a high level of proficiency within the ERP system.
• Produce reports and analyze data to support purchasing activities.
• Identify and resolve procurement-related issues.
• Support process improvements and special projects as required.

Skills

Excel

Word

Outlook

ERP systems

Attention to detail

Stakeholder management

Education

Bachelor’s degree in Business, Supply Chain, Procurement or Accounting

Tools

ERP systems

Accounting software

Job description

At FORTÉ, every role plays a part in reimagining how the modern workplace works. Whether you\'re on the front lines with customers or behind the scenes making things run, your work helps people connect, collaborate, and get things done. From classrooms to control centers, we design and deliver the systems that power smarter, more connected workplaces – and it all starts with the people who make them possible.

The Junior Purchasing and Accounts Assistant will manage the procurement of inventory, equipment and business-related purchases across the organization, ensuring products are sourced accurately, cost-effectively and within required timescales. The role also supports supplier management, inventory control, expense administration and ERP system processes.

What You Will be doing:

• Process purchase orders accurately and within agreed time frames.
• Source products from approved suppliers, securing the best price, delivery terms and availability.
• Monitor order progress and resolve supply issues promptly.
• Liaise with internal teams and suppliers regarding order status, pricing and delivery schedules.
• Ensure all purchasing activity complies with company policies and procedures.
• Maintain effective relationships with suppliers.
• Manage supplier pricing updates and resolve pricing discrepancies.
• Monitor supplier performance and delivery commitments.
• Ensure claims, credits and supporting documentation are submitted and processed accurately.

Inventory Control

• Review available stock before placing new orders.
• Support inventory accuracy and reconciliation activities.

Expenses Administration

• Collect and process expense documentation from operational teams.
• Manage and validate client-rechargeable expenses within the ERP system.
• Processing and monitoring credit card expenses and other expense refunds
• Maintain a high level of proficiency within the ERP system.
• Produce reports and analyze data to support purchasing activities.
• Identify and resolve procurement-related issues.
• Support process improvements and special projects as required.

Requirements to Assure Success:

• Strong IT skills, including Microsoft Excel, Word and Outlook.
• Experience using ERP or accounting systems.
• Excellent organizational and administrative skills.
• Strong communication and stakeholder management abilities.
• Ability to work independently and prioritize a varied workload.
• Experience in procurement, purchasing, inventory control or a related commercial role
• Relevant qualification in Business, Supply Chain, Procurement or Accounting.
• Detail-oriented and highly organized.
• Proactive and solution focused.
• Able to work effectively under pressure and meet deadlines.
• Strong team player with a collaborative approach.
• Professional and customer-focused in dealings with colleagues and suppliers.