ICT PMO Project Coordinator / Analyst

Iarnród Éireann Irish Rail; Dublin; On-site; EUR 55,000 - 75,000; Full time

Job summary

Iarnród Éireann Irish Rail is seeking an ICT PMO Project Coordinator / Analyst to support the ICT PMO through project and portfolio administration, governance coordination, reporting and financial tracking across ICT projects. The role requires a proactive, organised approach to maintaining accurate project information and ensuring timely actions and approvals.

Working with Project Managers and stakeholders across ICT, you will help maintain dashboards, tracker accuracy, and NTA reporting

Qualifications

• Experience in project coordination, project administration or PMO support, ideally within an ICT environment.
• Strong organisational skills, attention to detail and ability to independently manage recurring deadlines and competing priorities.
• Proficiency in Microsoft Excel, Word, PowerPoint, Outlook and SharePoint, including maintaining trackers and producing reports.
• Experience coordinating project documentation, status reporting, actions, meetings and governance records.
• Ability to review information for accuracy and completeness, identify gaps and proactively follow up with accountable owners.
• Clear communication skills and confidence engaging with Project Managers and stakeholders.
• Experience with PPM platforms such as CORA, or comparable project and portfolio reporting systems.
• Understanding of PRINCE2, project governance, gateway reviews and change control.
• Exposure to budget tracking, timesheet administration, forecasting and project financial reporting.
• Experience supporting externally funded projects, NTA reporting or public sector governance.
• Experience developing management information, dashboards or process improvements.

Responsibilities

• Coordinates PAG gateway administration, approvals, project records and governance
• Maintains action, decision and submission trackers, following up on overdue items and
• Organises PMO meetings, agendas, minutes, reporting calendars and shared documentation.
• Coordinates reporting cycles, consolidates project updates and checks alignment of portfolio information.
• Supports NTA portfolio reporting, timesheet administration, budget and forecast collation, and financial tracking.
• Produces clear management information and flags missing, inconsistent or overdue data.
• Identifies practical improvements to PMO processes, reporting and information

Skills

Project coordination

Project administration

Governance reporting

Budget tracking

Timesheet administration

Finance reporting

Stakeholder engagement

Data analysis

PMO reporting

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

SharePoint

CORA

PPM platforms

Job description

The ICT PMO Project Coordinator / Analyst supports the effective operation of the ICT Project Management Office through project and portfolio administration, governance coordination, reporting and financial tracking across ICT projects.

The role requires a proactive, organised approach to maintaining accurate project information, monitoring actions and approvals, supporting NTA-funded portfolio processes and ensuring consistent day-to-day PMO controls. The role works closely with Project Managers while responsibility for individual project delivery remains with the assigned Project Manager.

Reporting Line

Reports to the Head of ICT PMO.

Key Working Relationships

Works closely with ICT Project Managers, the Project Delivery Lead, Business Relationship Managers, Finance and colleagues across the wider ICT function, including Cyber Security and Service Delivery.

Supports coordination with the National Transport Authority (NTA), CIE Group IT&T and other stakeholders in relation to governance, reporting and portfolio administration.

Key Requirements

• Experience in project coordination, project administration or PMO support, ideally within an ICT environment.
• Strong organisational skills, attention to detail and ability to independently manage recurring deadlines and competing priorities.
• Proficiency in Microsoft Excel, Word, PowerPoint, Outlook and SharePoint, including maintaining trackers and producing reports.
• Experience coordinating project documentation, status reporting, actions, meetings and governance records.
• Ability to review information for accuracy and completeness, identify gaps and proactively follow up with accountable owners.
• Clear communication skills and confidence engaging with Project Managers and stakeholders.
• Experience with PPM platforms such as CORA, or comparable project and portfolio reporting systems.
• Understanding of PRINCE2, project governance, gateway reviews and change control.
• Exposure to budget tracking, timesheet administration, forecasting and project financial reporting.
• Experience supporting externally funded projects, NTA reporting or public sector governance.
• Experience developing management information, dashboards or process improvements.

Core Competencies

PMO Governance & Coordination

• Coordinates PAG gateway administration, approvals, project records and governance
• Maintains action, decision and submission trackers, following up on overdue items and
• Organises PMO meetings, agendas, minutes, reporting calendars and shared documentation.
• Coordinates reporting cycles, consolidates project updates and checks alignment of portfolio information.
• Supports NTA portfolio reporting, timesheet administration, budget and forecast collation, and financial tracking.
• Produces clear management information and flags missing, inconsistent or overdue data.

Systems, Relationships & Continuous Improvement

• Supports CORA PPM administration, project setup, data quality, templates and user queries.
• Works constructively with Project Managers to secure timely updates while maintaining clear individual accountability.
• Identifies practical improvements to PMO processes, reporting and information