Hybrid Legal Secretary – Construction & Projects Support

Search Talent; Dublin; Hybrid; EUR 45,000 - 52,000; Full time

Job summary

Search Talent is hiring a legal secretary to join the construction department in Dublin City Centre. The role offers hybrid working with four days in the office and one day from home, and a salary guideline of €45-52k depending on experience.

Ideal candidates have 2+ years of secretarial experience, strong MS Office skills, and the ability to manage diaries, document production and liaise with senior stakeholders.

Qualifications

• Background in projects or construction environment is advantageous.
• 2+ years secretarial experience.
• Strong communication skills and good telephone manner.
• Experience managing a portfolio of senior stakeholders within the legal field.
• Experience using a case management system.
• Experience using a billing platform (KeyHouse or other).
• MS Office skills are essential.
• Meticulous attention to detail.
• Able to work on own initiative and as part of a team.

Responsibilities

• Provide comprehensive administrative support including document drafting, diary management, and general legal administration.
• Manage end-to-end file lifecycle using the firm’s legal case management system.
• Prepare materials for internal and external meetings.
• Liaise with internal and external stakeholders to understand requirements.
• Maintain discretion and confidentiality when handling sensitive information.
• Ensure accuracy and speed in document production, coordinating with document specialists.
• Manage travel arrangements and itineraries.
• Process time records and expense reports.

Skills

Communication skills

Telephone manner

Attention to detail

Teamwork

Initiative

Tools

Case management system

KeyHouse billing platform

MS Office

Job description

Search Talent is hiring a legal secretary to join the construction department in Dublin City Centre. The role offers hybrid working with four days in the office and one day from home, and a salary guideline of €45-52k depending on experience.

Ideal candidates have 2+ years of secretarial experience, strong MS Office skills, and the ability to manage diaries, document production and liaise with senior stakeholders.