HR & Medical Manpower Administrative Officer

Bon Secours Health System Company Limited By Guarantee; Cork; On-site; EUR 36,000 - 56,000; Full time

Job summary

Bon Secours Health System in Cork is seeking a Clerical Officer Grade IV in Medical Manpower Operations & Support to the Regional Head of HR. You will play a crucial role in supporting administrative functions for Medical Manpower and Human Resources.

The role is full-time, permanent, 35 hours per week, with a salary range of €36,470 to €56,018 per annum, commensurate with experience. The hospital offers a competitive benefits package and opportunities to contribute to workforce planning.

Qualifications

• A relevant administration/business/HR qualification is desired.
• Proven experience in a clerical or administrative role
• Hospital experience particularly in an acute healthcare setting is desirable.
• Ability to co-ordinate recruitment campaigns, manage pre-employment checks (clearances, work permits), and issue contracts after validation.
• Skill in handling NCHD permits and visas ensuring compliance with contracts and regulations.
• Capability to maintain NCHD tracking/HR systems, assist with inductions, and manage rosters and time and attendance efficiently
• Strong ability to maintain employee records, advise on HR policies (sick pay, attendance), and contribute to HR metrics and continuous improvement.
• Organisational skills to manage workloads, maintain recruitment files, and provide administrative support to HR/Medical Manpower teams
• Proficient use of MS Office including Excel, Workday and TAMS is a key advantage
• Flexibility is required in terms of duties and responsibilities and cross cover arrangements
• Excellent communication skills to liaise with staff, management, and external stakeholders, while maintaining confidentiality and managing queries
• Provide comprehensive high level administration support to the Regional Head of HR including: Managing diary commitments, Meeting/Committee liaison providing support by preparing reports and managing meeting documentation, Minute meetings with key stakeholders as required e.g. Unions, Employee. Team meetings, Data analytics and support in interpreting KPI data and managing workforce planning meetings, Project Work

Responsibilities

• Coordinate recruitment campaigns, manage pre-employment checks and issue contracts after validation.
• Maintain NCHD tracking/HR systems, assist with inductions, and manage rosters and time and attendance.
• Maintain employee records and advise on HR policies (sick pay, attendance).
• Provide admin support to HR/Medical Manpower teams and support workforce planning meetings.
• Conduct data analytics to interpret KPI data and inform reports for the Regional Head of HR.
• Liaise with staff, management and external stakeholders while maintaining confidentiality.

Skills

HR coordination

Recruitment coordination

Data analytics

MS Office

Excel

Workday

TAMS

Communication skills

Confidentiality

Time management

Education

HR qualification

Administration qualification

Business administration

Tools

NCHD tracking system

HRIS

Workday

TAMS

Excel

Job description

Bon Secours Health System in Cork is seeking a Clerical Officer Grade IV in Medical Manpower Operations & Support to the Regional Head of HR. You will play a crucial role in supporting administrative functions for Medical Manpower and Human Resources.

The role is full-time, permanent, 35 hours per week, with a salary range of €36,470 to €56,018 per annum, commensurate with experience. The hospital offers a competitive benefits package and opportunities to contribute to workforce planning.