Healthcare Scheduling Clerk (Part-Time, On-Site)

Ontario Shores Centre for Mental Health Sciences; Gort; On-site; EUR 19,000 - 24,000; Part time

Job summary

Ontario Shores Centre for Mental Health Sciences is seeking a part-time Staffing Clerk (Clerk 2) to join the Centralized Scheduling Office. The role focuses on updating staffing schedules, processing changes in Meditech, and coordinating relief coverage with Clinical Managers.

The ideal candidate will have a Grade 12 diploma, 2+ years of clerical hospital experience, strong data entry skills, and proficiency in MS Office.

Qualifications

• Grade 12 Ontario Secondary School Diploma or equivalent is required.
• Minimum of two years clerical experience in a hospital/healthcare setting is required.
• Data entry skills, a minimum of 30 wpm at 90% accuracy is required.
• Excellent organizational skills and attention to detail to prioritize workflow in a busy environment with interruptions.
• Intermediate Microsoft Office skills including Windows, Excel, Power Point, Outlook.
• Knowledge of Meditech Staff Scheduling or other scheduling software is a definite asset.
• Strong interpersonal skills including communication and presentation skills.
• Demonstrated ability to work cooperatively with staff at all levels of the organization.
• Demonstrated ability to be self-directed and respond to requests in a timely manner.
• Demonstrated aptitude to learn new computer programs.
• Demonstrated problem solving abilities using defined policies and procedures.

Responsibilities

• Update and maintain staffing schedules in the CSSO Office.
• Process and update schedule changes using the Meditech system daily.
• Liaise with Clinical Managers and Scheduling Manager regarding discrepancies to shift requests and adjustments.
• Receive and process requests for relief coverage from clinical units and adjust based on staff availability and workload needs.
• Allocate and call in relief staff to fill vacancies due to unfilled positions, vacations, LOA, sick leave, and workload adjustments according to the collective bargaining agreement.

Skills

Data entry

Organizational skills

Microsoft Office

Interpersonal skills

Self-directed

Problem solving

Learning new programs

Education

Grade 12 / OSSD

Tools

Meditech Staff Scheduling

Windows

Excel

PowerPoint

Outlook

Job description

Ontario Shores Centre for Mental Health Sciences is seeking a part-time Staffing Clerk (Clerk 2) to join the Centralized Scheduling Office. The role focuses on updating staffing schedules, processing changes in Meditech, and coordinating relief coverage with Clinical Managers.

The ideal candidate will have a Grade 12 diploma, 2+ years of clerical hospital experience, strong data entry skills, and proficiency in MS Office.