Health & Safety Coordinator

DePaul Community Services; Dublin; Hybrid; EUR 37,000 - 46,000; Full time

Benefits offered by this job

Pension matched by employer

Health cash plan

Life assurance

Maternity/Adoptive leave

Sick leave

Job summary

DePaul Community Services in Dublin is seeking a Health & Safety Coordinator to support governance and auditing across services. Hybrid role with 2 days on site and 35-hour week, reporting to the Facilities Group Manager.

You will develop training materials, review legislative requirements, and lead risk assessments, fire safety reviews, and internal audits, while collaborating with multiple departments to embed Health & Safety across the organisation.

Qualifications

• Understanding of the work of Homeless Services (desirable)
• Experience implementing Health & Safety Standards and knowledge of Health & Safety Legislation (essential)
• Knowledge of Quality Standards (NQSF/QAF) (advantage)
• Experience planning and carrying out audits
• Experience writing reports and action plans
• Experience implementing policy and practice to ensure consistency
• Skills creating content for and delivering training (desirable)
• Some travel regionally in Ireland and in Northern Ireland is required

Responsibilities

• Ensure all services complete annual review of local Safety Statements and risk assessments
• Coordinate fire safety risk assessments and actions with contractors
• Develop Health & Safety resources and training material
• Support compliance reporting and audits
• Develop and publish internal Health & Safety communications
• Undertake internal audits and develop audit tools
• Support legislative reviews and action plans
• Deliver training (in person/online)

Skills

Health & Safety knowledge

Audit planning

Report writing

Policy development

Training delivery

Education

Health & Safety qualification

Job description

Health & Safety Coordinator

Location: Dublin, Head Office - Five Lamps Place

Hybrid working, 2x per week on site, 35 hours per week

Salary: €41,553.00 per annum

Permanent Contract

Reporting Into: Facilities Group Manager

Scope: This role will involve supporting the continued development and oversight of Health & Safety governance and auditing systems and will require working with multiple stakeholders within the organisation, delivering projects that benefit multiple services and departments. Strong report writing skills will be required and capacity to review legislative and compliance requirements with accuracy. Developing new or enhanced training material on Health & Safety and auditing structures will be required. Policies and Procedures relating to Health & Safety and Auditing will be developed in conjunction with relevant departments.

Key Areas of Responsibility:

Health and Safety General

• Ensure all services are supported to complete annual review of local Safety Statements and regular review of local risk assessments
• Coordinate the completion of fire safety risk assessments and related actions arising in all sites, leading on all communication with related contractor(s)
• Researching H&S matters and liaising with H&S consultant as needed and further develop Health & Safety resources for services and offices
• Support services and central office staff to enhance understanding and compliance with Health & Safety standards
• Develop and publish regular internal Health & Safety communication e.g. Health & Safety Theme of the Month
• Undertake other projects related to Health & Safety as required, and support services and offices to understand and implement these
• Ongoing review of Fire Register documents and support services to implement
• Support the H&S elected reps and hold regular rep meetings, reporting in to Sr H&S Committee on issues raised

Health & Safety Reporting & Administration

• Further development and review of clear and concise Health & Safety reporting documents in line with changes in legislation and best practice
• Support with Health & Safety compliance reporting including quarterly and annual reports
• Attend and support actions arising from quarterly organisational Health & Safety meetings for ROI and NI
• Manage the internal Health & Safety shared drive
• Attend and support NI leadership group meetings
• Provide support to all staff and to staff with H&S reporting responsibilities

Internal Audit

• Carry out internal Health & Safety audits as required
• Further development of robust internal audit processes for Health & Safety and fire safety
• Ensure all audits are in compliance with Health & Safety legislation and best practice
• Development of audit tools and Internal Auditor Group
• Development of overall reports including corrective actions from audits
• Track and trend analysis of audit findings to enable organisational learning
• Development of Audit training material as identified by audits
• Support the implementation of NQSF/QAF and internal audit process in services

Legislative

• Support annual Health & Safety legislative reviews
• Develop and implement action plan arising from Legislative reviews
• Support services to be aware of and to implement changes in legislation and best practice

Training

• Assist in developing training related to health and safety, as required
• Deliver training in person and/or online in relation to Health and Safety, fire safety, Fire Register

Procurement

• Supporting Procurement Manager in relation to Health & Safety specific procurement and legislative requirements
• Work in collaboration with the Procurement Manager and Facilities Department in relation to development of preferred suppliers and reviewing annually

Person Requirements:

• Understanding of the work of Homeless Services (desireable)
• Experience of implementing and managing Health & Safety Standards and good knowledge of Health & Safety Legislation (essential)
• Knowledge and experience of Quality Standards, in particular NQSF/QAF, or other relevant quality standards will be considered an advantage
• Experience of planning and carrying out audits
• Experience of writing reports and action plans
• Experience of implementing policy and practice to ensure consistency of approach
• Skills with creating content for and/or delivering training desirable
• A Health and Safety qualification is desirable
• Some travel regionally in Ireland and in Northern Ireland is required

WHY WORK FOR US?

Depaul is a cross border charity supporting some of the most marginalised individuals, couples and families experiencing homelessness. Our mission is to end homelessness and change the lives of those affected by it. Would you like to help us to meet our mission?

We are a values led organisation and aim, at all times, to live and breathe these values in our everyday work. Our values are based on four key principles:

• We celebrate the potential of people
• We put our words into action
• We aim to take a wider role in civil society
• We believe in rights and responsibilities

Click Here to Review our Privacy Notice for Employees in ROI

EQUAL OPPORTUNITIES:

Depaul strives to create a diverse and inclusive programme and is committed to ensuring equality of access to our opportunities and equality of treatment for our staff in all our policies and practices. We welcome applications from individuals aged 18 and over from a diverse range of backgrounds.

If you choose to work for Depaul we offer:

Our Benefits

• Annual Leave Up to 3 years' service: 25 days per year
  3 years' up to 5 years' service: 27 days per year
  Over 5 years' service: 30 working days per year (Exclusive of bank and statutory holidays)
  10 public holidays each year with Good Friday as discretionary day. Day off and day pay for Christmas Day,
  St.Stephen's Day, and New Year's Day worked for shift workers.
  Non-Shift Workers: Paid day off on public holidays.
  Shift Workers: Expected to work on public holidays; receive an additional day of annual leave in lieu.
  Non-Rostered Employees: May be entitled to one-fifth of the normal weekly rate of remuneration for the public holiday.
• Pension Matched by the employer
• Health Assistance Each staff member gets access to a health cash plan so you can claim money back, up to set limits, on a number of treatments. This includes dental, optical, acupuncture and many more. Your children under 16 are also included on the plan.
• Life Assurance Four times salary
• Maternity /Adoptive Leave 18 weeks full pay
• Paternity Leave 2 weeks full pay
• Sick Leave Entitlement to sick pay starting from day 1 with level of entitlement increasing with length of service (subject to policy terms)
• Employee Assistance Program EAP is a confidential counselling service that provides support to company employees and their family. It is available 24/7,365 days a year covering; Counselling, legal advice, financial information, career guidance, life coaching, mediation, health information, cancer support, autism support, infertility and pregnancy loss, elder care support, parent coaching and international employee support.
• Learning and Development Depaul’s Vision, Mission and Values course, this involves travel to meet the Depaul International family.
• Emerging Leaders, supporting workers that would like to develop their leadership skills and to progress to a management role.
• Online learning resources within Depaul’s award nominated online learning platform, Moodle. Mandatory training including, MAPA, Health and Safety, Child Protection, Fire Safety, and First Aid