Head Planner Assistant

Musgrave; Dublin; On-site; EUR 52,000 - 68,000; Full time

Benefits offered by this job

Career development

Collaborative environment

Innovation focus

Community focus

Legacy and stability

Job summary

Musgrave is seeking a proactive Operations Controller to lead and streamline planning and distribution administration. You will oversee order processing, invoicing, stock control, and costing analysis while driving cost efficiency and sales performance across internal and external stakeholders.

The role emphasizes cross-department collaboration, training, and strategic input to growth plans, with a strong focus on accurate reporting and timely communications with production, retail, and

Qualifications

• Strong attention to detail and accuracy in all aspects of work.
• Demonstrated ability to follow through on tasks and ensure completion within agreed timelines.
• Basic Knowledge in the use of Microsoft Office applications
• Basic understanding of accounting principles and financial processes.
• Previous experience in a similar role would be advantageous
• Excellent communication and interpersonal skills, with the ability to build effective working relationships.
• Strong decision-making and problem-solving skills, with the ability to identify issues and implement practical solutions.

Responsibilities

• Ensure orders are processed on time in full.
• Invoicing all customers internal & external.
• Maintain stock level and purchase value on target.
• Review the annual cost of manufacturing.
• Maintain sales performance in line with targets.
• Communicate effectively with all departments of the business, internally and externally.
• Build engagement between production unit and retail chain.
• Coach new colleagues and upskill the existing team.
• Compile all customer orders daily by phone/email/ProdTrac and enter or upload them via EDI/ProdTrac.
• Provide input to strategic planning for delivering future business growth.

Skills

Attention to detail

Task completion

MS Office

Accounting basics

Relevant experience

Communication

Problem solving

Job description

Musgrave is one of Europe’s most successful family-owned businesses, with a rich 150-year legacy in food and brand innovation. We`re proud to serve communities across Ireland and Spain, feeding one in three people every day through 19 iconic brands like SuperValu, Centra, Mace, Frank and Honest, and Musgrave MarketPlace. By supporting thousands of retail and foodservice family businesses, we make a positive impact on the communities they serve. We`re committed to becoming the most trusted and sustainable business in Ireland, and we`re looking for dynamic, forward-thinking individuals to join us on this journey.

Role Summary:

Controlling and tracking business performance, proactively improving current operation in line with efficiency and cost associations. Leading & managing administration team between planning and distribution teams

What you’ll be doing:

Key Duties And Responsibilities

• Planning – ensure orders being processed on time in full
• Accounting- invoicing all customers internal & external
• Stock Control-keep the stock level and purchase value on the target given
• Costing Analysis- review the annum cost of manufacturing
• Maintaining Sales performance- keep in line with target received
• Communicating effectively with all depts. Of the business- internally and externally
• Building engagement channel between production unit and retail chain
• Coaching – providing training to the new colleagues – upskill & developing existing team
• Compile all customer orders daily by phone/email /ProdTrac & either key them onto the system or upload them via EDI/ProdTrac
• Feed into strategic planning for delivering future business growth
• Compose and manage Joint Business Plans with customer base and negotiate trading terms in a profitable fashion
• Analyse category performance by product range to identify growth opportunities
• Report to Operations Manager at weekly sales meetings on overall customer performance
• To produce & print a Production Plan for the Factory from all orders to produce each day/night
• To advise Customers of any Shortages/Temporary Delists/Delivery Delays

Key Measures of Performance

• Sales KPI
• OTIF
• Admin Running Cost

What we’re looking for:

Skills And Experience

• Strong attention to detail and accuracy in all aspects of work.
• Demonstrated ability to follow through on tasks and ensure completion within agreed timelines.
• Basic Knowledge in the use of Microsoft Office applications
• Basic understanding of accounting principles and financial processes.
• Previous experience in a similar role would be an advantageous
• Excellent communication and interpersonal skills, with the ability to build effective working relationships.
• Strong decision-making and problem-solving skills, with the ability to identify issues and implement practical solutions.

What we offer:

• Career Development: With a commitment to your personal and professional growth, Musgrave offers numerous opportunities for advancement and learning.
• Collaborative Environment: Work alongside a passionate team, where your contributions will make a significant impact
• Innovation Focus: Be part of a company that values forward-thinking solutions
• Community Focus: Be part of a company that truly values its communities and strives to make a positive impact.
• Be Part of a Legacy: Join a company with a long-standing commitment to community and innovation

Musgrave is an equal opportunities employer. We encourage applications from diverse candidates. If we can make any accommodations to enable you to be the best version of yourself during the interview, please let us know.