Grade IV Clerical Administrator FRPIFMSIV2

Health Service Executive; Dublin; On-site; EUR 40,000 - 54,000; Full time

Job summary

Health Service Executive in Dublin seeks a Grade IV administrator to support the Finance Reform/IFMS PMO with strong organisational skills and governance documentation.

You will manage meetings, maintain records, and liaise with stakeholders; proficiency in Microsoft 365 and SharePoint is essential. The role is full-time and based at Carrickmines, D14.

Qualifications

• Strong administrative and organisational skills with experience managing competing priorities.
• Excellent communication and interpersonal skills with stakeholders.
• Proficiency in Microsoft Office 365 applications, especially Outlook, Word, Excel, PowerPoint, Teams and SharePoint.
• Experience supporting meetings and governance processes, including scheduling and documenting records.
• Strong attention to detail and accuracy in documentation and reporting.
• Proactive and flexible, able to work independently and in a team.

Responsibilities

• Coordinate administrative tasks and support business activities for the PMO.
• Schedule meetings, prepare documentation and maintain action trackers.
• Produce accurate meeting records and governance documentation.
• Maintain records with a high level of accuracy and compliance.
• Support continuous improvement and change initiatives within the team.

Skills

Administrative coordination

Stakeholder engagement

Meetings governance scheduling

Documentation and reporting

Attention to detail

Independent and collaborative work

Tools

Microsoft 365

Outlook

Word

Excel

SharePoint

Teams

Job description

Before you apply

Confined campaigns and internal campaigns are restricted to a specified group of candidates. Please refer to the eligibility section of the Job Specification for details of the particular restrictions which apply to each campaign.

Reference

FRPIFMSIV2

Category

Management/Admin/ICT

Grade

Grade IV 0558

Advertisement source

HSE

Advertisement Type

Internal and Confined competition

Important Information

This job is in the HSE.

County

• Dublin South

Location

Finance Reform/IFMS Project Management Office, 4th Floor, The Herbert Building, Carrickmines, D14

Contract type

• Specified Purpose Wholetime

Post specific related information

• Strong administrative and organisational skills, with experience managing competing priorities, maintaining accurate records and supporting the effective delivery of business activities.
• Excellent communication and interpersonal skills, with the ability to build positive working relationships and provide a professional service to a wide range of stakeholders.
• Proficiency in Microsoft Office 365 applications, particularly Outlook, Word, Excel, PowerPoint, Teams and SharePoint, with the ability to work confidently with digital systems and databases.
• Experience supporting meetings and governance processes, including scheduling, preparing documentation, maintaining action trackers and producing accurate meeting records.
• Strong attention to detail and commitment to quality, ensuring accuracy in documentation, reporting, information management and compliance with organisational procedures.
• A proactive and flexible approach to work, with the ability to work independently and collaboratively within a team environment while contributing to continuous improvement and change initiatives.

Closing date

18/11/2026 17:00:00

Proposed interview date

Aiming for 1st of December 2026