Global Regulatory Affairs Executive Assistant

1100 Mylan Pharmaceuticals Inc.; Dublin; On-site; EUR 40,000 - 64,000; Full time

Job summary

Viatris is seeking an experienced Executive Assistant to support the Head of Regulatory Affairs and the Head of Global Regulatory Affairs. The role involves organizing global meetings and events, travel arrangements, managing schedules and calendars, and clear communications to global teams.

Key duties include diary management, coordinating interdepartmental and global meetings, organizing corporate events and board meetings, handling travel, preparing presentations, taking minutes, protecting

Qualifications

• Experienced executive assistant with time spent reporting to Senior Leader.
• Advanced calendar management.
• Advanced administrative skills.
• Travel and expense management.
• Meeting and event logistics.
• Excellent written and verbal communication skills.
• Project management and tracking to support visibility and status of interdepartmental activities.
• Must possess strong computer skills including proficiency in Microsoft PowerPoint.

Responsibilities

• Provide administrative support to GRA leaders including diary management and resolution of scheduling conflicts.
• Schedule and coordinate meetings including both interdepartmental and global meetings.
• Organize and support corporate events and board meetings.
• Organize and book travel, preparation and submission of expense reports.
• Prepare and send communications on behalf of leaders, compile and amalgamate presentations into slide decks to support global meetings.
• Attend meetings and take accurate minutes ensuring action items are clearly communicated and tracked.
• Routinely handle confidential and time-sensitive information, including budgets and headcount.
• Support onboarding of new starters by ensuring IT equipment is ordered and available, workspaces are allocated, and induction plan is in place.

Skills

Executive support

Calendar management

Administrative skills

Travel & expenses

Meetings & events

Communication

Project management

PowerPoint

Tools

Microsoft PowerPoint

Job description

Viatris is seeking an experienced Executive Assistant to support the Head of Regulatory Affairs and the Head of Global Regulatory Affairs. The role involves organizing global meetings and events, travel arrangements, managing schedules and calendars, and clear communications to global teams.

Key duties include diary management, coordinating interdepartmental and global meetings, organizing corporate events and board meetings, handling travel, preparing presentations, taking minutes, protecting