Executive Assistant (6 Month Agency Contract)

Viatris; Dublin; On-site; EUR 42,000 - 65,000; Full time

Job summary

McDermott Laboratories Limited, Viatris is seeking an experienced Executive Assistant to support the Head of Regulatory Affairs and the Head of Global Regulatory Affairs. You will organize global meetings and events, manage travel arrangements, and coordinate schedules across multiple time zones.

This role requires advanced calendar management, discretion with confidential information, and excellent written and verbal communication.

Qualifications

• Experience as an Executive Assistant reporting to Senior Leaders.
• Strong calendar management and scheduling abilities.
• Proven administrative skills and discretion with confidential information.

Responsibilities

• Provide administrative support to GRA leaders including diary management and conflict resolution.
• Schedule and coordinate meetings including interdepartmental and global meetings.
• Organize and support corporate events, board meetings, and travel arrangements.
• Prepare communications and presentations for leaders and capture meeting minutes.

Skills

Executive experience

Calendar management

Administrative skills

Travel & expenses

Event logistics

Communication skills

Job description

McDermott Laboratories Limited

Viatris is a global healthcare company uniquely positioned to bridge the traditional divide between generics and brands, combining the best of both to more holistically address healthcare needs globally. With a mission to empower people worldwide to live healthier at every stage of life, we provide access at scale, currently supplying high-quality medicines to approximately 1 billion patients around the world annually and touching all of life's moments, from birth to the end of life, acute conditions to chronic diseases.

We have been included on number of award lists that demonstrate the impact we are making.

Our global portfolio includes best-in-class, iconic brand-name products as well as global key brands; generics, including branded and complex generics; and other offerings across a wide range of therapeutic areas. We are committed to helping create healthier communities worldwide through education, outreach and better access to treatment.

For those driven to live their lives with purpose, Viatris helps employees realise their full potential by creating a collaborative culture that fosters courage and resilience. Viatris is more than just a place to work. This is a place to make a difference in the world.

The Role & What You Will Be Doing

The primary role of Executive Assistant is to support the Head of Regulatory Affairs and The Head of Global Regulatory Affairs.

The Executive assistant will be responsible for organising global meetings and events, travel arrangements, managing schedules and calendars, communications to global.

Every day, we rise to the challenge to make a difference and here’s how the Global Regulatory Affairs Executive assistant role will make an impact:

• Provide administrative support to GRA leaders including diary management and resolution of scheduling conflicts.
• Schedule and coordinate meetings including both interdepartmental and global meetings.
• Organize and support corporate events and board meetings.
• Organize and book travel, preparation and submission or expense reports.
• Prepare and send communications on behalf of leaders, compile and amalgamate presentations into slide decks to support global meetings.
• Attend meetings and take accurate minutes ensuring action items are clearly communicated and tracked.
• Routinely handle confidential and time-sensitive information, including budgets and headcount.
• Support onboarding of new starters by ensuring IT equipment is ordered and available, workspaces are allocated, and induction plan is in place.

About Your Skills & Experience

For this role, we’re looking for a candidate who has an effective combination of the following qualifications, skills and experiences:

• Experienced executive assistant with time spent reporting to Senior Leader
• Advanced calendar management
• Advanced administrative skills
• Travel and expense management
• Meeting and event logistics
• Excellent written and verbal communication skills