Facilities Manager

CBRE; Cork; On-site; EUR 65,000 - 90,000; Full time

Job summary

CBRE is seeking a Facilities Manager to oversee technical operations of a modern facility in Ireland. You will coordinate with vendors, manage maintenance programs, and lead incident responses to ensure continuous, safe operation of critical infrastructure including labs and IDF spaces.

You will negotiate contracts, verify invoices, and ensure regulatory compliance (EU/Irish F-Gas, EPA). This role requires strong English, 3+ years in a similar role, and the ability to work across teams, with

Qualifications

• Fluent English in speaking and writing (required).
• Minimum 3 years of experience in a similar facilities role.
• Strong technical knowledge in general and building systems.
• Experience with building technical systems (BMS, Electric Power, Electrical maintenance, UPS, Generators, HVAC, Vesda, Fire Protection).
• Experience redesigning/enlarging office space as part of a project team.
• Able to perform under pressure and meet deadlines.
• Excellent verbal and email communication.
• Willingness to be on-call for critical faults outside working hours.
• Knowledge of EU/Irish F-Gas regulations and EPA compliance; IS 10101:2020 familiarity.

Responsibilities

• Cooperate with Hard Services vendors, project teams, maintenance and operations; oversee suppliers and occupancy services.
• Supervise and guide technical aspects of building infrastructure in labs and IDF rooms.
• Negotiate technical contracts to optimize delivery and cost savings and verify vendor invoices.
• Work with clients to prevent issues during maintenance and technical projects.
• Create and maintain annual Planned Preventative Maintenance plans; ensure legal compliance of PPMs.
• Lead critical incident responses (power outages, UPS/Chiller failures, VESDA alarms) and perform RCA.
• Conduct daily, weekly, monthly site walks and audits for quality and H&S compliance.
• Manage Purchase Orders and ensure technician certifications are up to date.
• Identify refurbishment needs and assist in budget justification; manage vendor procurements as required.
• Maintain up-to-date logs, safety permits, and documentation; coordinate health and safety audits.

Skills

Fluent English

Vendor coordination

Contract negotiation

Preventive maintenance planning

Incident response leadership

Health and Safety compliance

Facilities management knowledge

Electrical safety awareness

Team collaboration

On-call escalation

Regulatory knowledge (EU/Irish F-Gas,

Education

3 years experience in similar role

Tools

BMS knowledge

Electrical systems familiarity

HVAC systems familiarity

Job description

Key Accountabilities

Facilities Manager cooperateswith Hard Services Vendors, project team, maintenance and operations,suppliers oversight, purchases, and occupancy services. Technical Coordinatoris providing supervision and guidance to all technical aspects of buildingtechnical infrastructure in open spaces and especially in its technicalareas like laboratories and IDF rooms

• Close cooperation with vendors supplingtechnical services to the facilities infrastructure to

ensure required standard of performance

• Negotiate technical contracts to optimizedelivery and cost savings
• Confirm the accurancy of vendor invoices
• Cooperation with client to avoid anyproblems during maintenance and technical projects

realisation

• Proactive acting to prevent any obstacleswhen technical project in progress
• Proactive acting to prevent problems thatmay arise with the facilities hardware
• Anticipate faults and minimize thepossibility of their occurrence
• Inspections and audits of suppliers
• Inspections with technicians of technicalinfrastructure and critical systems to prevent any

unplanned downtime or failures

• Create annual Planned PreventativeMaintenance plan and maintain it in proper and accurate way
• Assuring PPMs of critical systems are doneaccordance with the law regulations
• Reporting defects using internal tools tocreate tickets
• Creating long range high value assetreplacement plan based on their current usage
• Warranty keeping and processing
• Keep list of high value assets up to date
• Cooperate with Health and Safety departmentprovide suppliers technical related

documentation and procedures: Logbooks,H&S Authorization and Permits to work

• Seek ways to reduce utilities costs
• Seek and implement new solutions which keepthe facility safe from downtime and failure
• Close cooperation with Security Team toensure highest standard
• Assuring all action after Security PPMs aretaken care of and system is running seamlessly
• Ensure all technical documentation is inplace and in accordance with legal requirements
• Provide data to keep logbooks up to date andcomplete

Manage and conduction black buildingtests (helping with conduction)

• Management of Purchase Orders
• Assuring alltechnicians having proper certifications to conduct their works
• Identify areas where refurbishments areneeded and motivate budgets
• Ensure all tickets for the site are updatedregularly and in a professional manner
• Assist in the procurement of vendors andservices as required
• Conduct regular health and safety audits toensure all safety procedures are in place and working properly
• Maintain premises in neat and good workingconditions at all times
• Cooperate with Health and Safety departmentto arrange various initiatives
• Needs to react from time to time in criticalfailure situations (out of hours).
• Take full end-to-end ownership of thefacility’s technical operations, acting as the primary point of escalation forall technical emergencies and business continuity threats
• Lead critical incident responses (e.g.,power outages, UPS/Chiller failures, VESDA alarms), ensuring immediatereaction, mitigation, and conducting comprehensive Root Cause Analysis (RCA) toprevent reoccurrence.
• Conduct comprehensive daily, monthly, andquarterly site walks and audits of both internal facilities and externalsuppliers to ensure highest standards of FM service delivery and H&Scompliance.

Requirements

• Fluent English in speaking and writing
• Job related experience is required - minimum 3 years insimilar role
• Strong technical knowledge in general
• Knowledge about building technical systems (BMS,Electric Power, Electrical maintenance, UPSes, Generators, HVAC systems, Vesda,Fire Protection)
• Past experience of redesigning/ enlarging office space (as amember of a project team, or onsit
• Stress tolerance and working well under pressure
• Open minded approach to new knowledge
• Ability to cooperate with people of different levelsinside/outside the company and to interact with team to reach team goals andbusiness objectives
• Excellent quality of verbal and e-mail communicatio
• High level of ownership, accountability, and readinessto act as an on-call escalation point for critical faults outside standardworking hours
• Working knowledge of EU/Irish F-Gas regulations and EPAcompliance requirements regarding critical cooling infrastructure (supervisorylevel, holding personal F-Gas cert is not required but considered an asset).
• Familiarity with Irish Electrical Regulations (I.S.10101:2020) and HSA (Health and Safety Authority) guidelines.