Expense Administrator

Woodie's; Tallaght; Hybrid; EUR 30,000 - 42,000; Full time

Benefits offered by this job

Colleague Discount

Company Pension

Wellness Initiatives

Paid Maternity & Paternity leave

Sick-pay scheme

Flexi-Wage - Choose your own pay cycle

Job summary

Woodie's is seeking an Expense Administrator to join our Finance Team on a permanent contract. The hybrid role will base 3 days at our Support Office, Dublin 24, with up to 2 days remote. You will manage supplier invoices, data capture, and payment runs, using Readsoft, Exflow and ERP systems.

The ideal candidate will have strong Excel skills, superb attention to detail, and experience in accounts payable or similar roles, with excellent collaboration across departments and suppliers.

Qualifications

• High proficiency in Microsoft Office packages especially Excel.
• Phenomenal attention to detail.
• Superb interpersonal skills.
• The ability to work closely with all support office departments and suppliers to ensure efficiency in your role.
• Highly organised and capable of working on your own initiative.
• Experience preferable in an accounts payable or similar role.

Responsibilities

• 1. Invoice Processing & Automation: Process supplier invoices using data capture systems (Readsoft & Exflow). Ensure accurate data extraction, coding, and posting into the ERP system. Manage high-volume invoice workflows; identify and resolve exceptions flagged by the system; monitor and manage invoice approval workflows to ensure timely processing.
• 2. Supplier Relationship Management: Point of contact for supplier invoice queries; resolve discrepancies and payment issues promptly; maintain accurate vendor master data in line with controls.
• 3. Prepare and execute payment runs: Reconcile supplier statements and investigate variances; ensure compliance with company policies, financial controls, and audit requirements; support digital transformation and automation initiatives within the Finance Department.
• 4. Technical Skills: Experience with invoice processing software; knowledge of ERP systems; strong Excel skills (pivot tables, lookups, reconciliation work); understanding of AP processes, controls, and compliance.

Skills

Excel proficiency

Attention to detail

Interpersonal skills

Cross-department collaboration

Organised

Accounts payable experience

Tools

Readsoft

Exflow

ERP systems

Job description

Woodie's is the market-leading DIY, Home& Garden retailer in Ireland with 36 stores nationwide and an online presence. We are proud to be listed as Ireland's Top Retailer by Great Places to Work and an official Best Workplace for Women! We are also recognised by the Irish Centre for Diversity & Inclusion as an accredited Investor in Diversity.

An opportunity has become available to join our Finance Team in the position of Expense Administrator on a permanent contract. This role will be based on a hybrid office/working from home model, where 3 days a week will be based in our Support Office, Dublin 24 and the remaining 2 days a week can be worked from home if preferred.

Our ideal candidate will possess:

• High proficiency in Microsoft Office packages especially Excel.
• Phenomenal attention to detail.
• Superb interpersonal skills
• The ability to work closely with all support office departments and suppliers to ensure efficiency in your role.
• Highly organised and capable of working on your own initiative.
• Experience preferable in an accounts payable or similar role

Main role responsibilities include:

1. Invoice Processing & Automation

• Process supplier invoices using data capture systems (Readsoft & Exflow).
• Ensure accurate data extraction, coding, and posting into the ERP system.
• Manage high-volume invoice workflows
• Identify and resolve exceptions flagged by the system
• Monitor and manage invoice approval workflows to ensure timely processing.

2. Supplier Relationship Management

• Point of contact for supplier invoice queries.
• Resolve discrepancies and payment issues promptly.
• Maintain accurate vendor master data in line with controls

3. Prepare and execute payment runs

• Reconcile supplier statements and investigate variances
• Ensure compliance with company policies, financial controls, and audit requirements
• Support digital transformation and automation initiatives within the Finance Department

4. Technical Skills

• Experience with invoice processing software
• Knowledge of ERP systems
• Strong Excel skills (pivot tables, lookups, reconciliation work).
• Understanding of AP processes, controls, and compliance.

Our benefits include:

• Colleague Discount
• Company Pension
• Wellness Initiatives
• Paid Maternity & Paternity leave
• Sick-pay schemeFlexi-Wage - Choose your own pay cycle!

We are an equal opportunity employer and value diversity at Woodie's. We do not discriminate on the basis of race, religion, colour, national origin, sex, gender, gender expression, sexual orientation, age, marital status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform critical job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.