Executive Operations Coordinator

BioMarin Pharmaceutical Inc.; Dublin; Hybrid; EUR 60,000 - 82,000; Full time

Job summary

BioMarin Pharmaceutical Inc. is seeking an Executive Operations Coordinator in Dublin with a hybrid schedule (2 days onsite). The role supports the Region Leader with advanced calendar management, travel planning, and data-driven operational improvements.

You will coordinate meetings, manage communications, and drive efficiency across programs and events. The successful candidate will bring 5+ years of executive-support experience, strong MS Office skills, and Biotech exposure.

Qualifications

• 5+ years of executive level support to VP, SVP, or C-level executives.
• Strong PC skills with Microsoft Office Suite (Word, Teams, Outlook, PowerPoint).
• Experience with Concur travel tools and basic project management software.
• Biotech industry experience preferred.

Responsibilities

• Provide high-level administrative support to the Region Leader and optimize calendars.
• Schedule and coordinate meetings and events aligned with leadership priorities.
• Support region meetings with the Chief of Staff to align objectives and ensure prioritisation.
• Own end-to-end global travel planning, multi-leg itineraries, time-zone optimisation, and policy compliance.
• Maintain internal communications channels (BioWeb, Teams, digital signage) and ensure information is current.
• Prepare agendas, presentations, project plans, schedules and trackers to meet milestones.
• Coordinate on-site and off-site global events, budgets, and post-event evaluations.
• Ensure messaging compliance and coordinate cross-functional communications.

Skills

Executive support

Calendar management

Travel planning

Data insights

Microsoft Office

Concur

Tools

Microsoft Office

Concur

PowerPoint

Teams

Job description

BioMarin is a global biotechnology company that relentlessly pursues bold science to translate genetic discoveries into new medicines that advance the future of human health.

Since our founding in 1997, we have applied our scientific expertise in understanding the underlying causes of genetic conditions to create transformative medicines, using a number of treatment modalities.

Using our unparalleled expertise in genetics and molecular biology, we develop medicines for patients with significant unmet medical need. We enlist the best of the best – people with the right technical expertise and a relentless drive to solve real problems – and create an environment that empowers our teams to pursue bold, innovative science. With this distinctive approach to drug discovery, we've produced a diverse pipeline of commercial, clinical and preclinical candidates that have well‑understood biology and provide an opportunity to be first‑to‑market or offer a substantial benefit over existing therapeutic options.

About Commercial

Our Commercial organization leads our global sales and marketing strategies around the world. Our integrated team continues to solidify BioMarin’s commercial presence in the United States and Europe and is rapidly growing in other regions, such as Latin America, the Middle East and Asia-Pacific.

Executive Operations Coordinator

Dublin – hybrid role 2 days per week onsite

Closing Date: Friday 6th November 2026

Reporting to SVP, EUCAN (Europe and Canada) the Executive Coordinator duties will be varied and complex in nature. We are seeking a proactive and solution orientated executive coordinator to provide exceptional executive support, while leveraging digital tools and data insights to optimize operations.

This role goes beyond traditional administrative support, requiring a proficient individual who can organize, analyze and present information in ways that enhance decision‑making and drive team efficiencies. If you are detail oriented, digitally savvy and excited about supporting leadership with data‑driven insights, we would love to hear from you.

The Executive Operations Coordinator will be responsible for the following:

Executive Support

• Provide high-level administrative support to the Region Leader – drive communication standardization (e.g., templates) Calendar management and optimisation anticipating potential conflicts and Region priorities.
• Schedule and coordinate meetings and events with a proactive approach that supports leadership priorities and seamless execution.
• Partner with the EUCAN region Chief of Staff to support Region meetings, advance objectives and ensure alignment with leadership priorities

Executive Global Travel Management

• Own end‑to‑end global travel planning and coordination for Region leader, including complex multi‑leg itineraries, time‑zone optimisation, contingency planning, policy compliance, and real‑time issue resolution to ensure seamless executive and minimal business disruption.

Information Management

• Maintain and manage internal communication channels, including BioWeb, Teams, digital signage. Manage Teams folders, ensuring information is organized, current, and accurate.

Project and Programme Support

• Support the planning, coordination and execution of identified projects across the Region.
• Prepare agendas, PowerPoint presentations, project plans, schedules and trackers to meet project milestones, identify deliverables and manage risks.
• Support cross functional communication. Monitor opportunities for continuous improvement of project management tools and processes

Event Management

• Support Town Halls, BMRN conferences, on‑site/off‑site meetings, community outreach and social events. Manage budget, event communications, agendas, timelines, and post‑event evaluations.

Communications

• Partner with appropriate internal teams to ensure compliance and alignment of messaging.
• Responsible for digital communications ensuring compliance with Social Media communications.
• Partner with other EAs to ensure planned interactions and travel plans of their Executives are coordinated when plans intersect throughout the year.

Coordination

• Build, coordinate, and manage an annual calendar synchronized with key stakeholders.
• Help coordinate on‑site/off‑site global events, ensuring related logistics are effectively managed and stakeholder needs are met.

Technical Proficiency

• Skilled in office software, virtual collaboration platforms, and able/willing to adapt to new technologies and tools.

In addition to being professional, discrete and courteous, the Executive Coordinator must possess:

• A proven ability to perform as an Executive Coordinator
• Quick learner and self‑starter capabilities — able to work proactively and independently on tasks
• Strong calendaring skills and catering/meeting planner capabilities
• Strong communication skills on all levels with executive leaders, employees, and outside vendors
• Responsiveness to deadlines, excellent attention to detail, and able to prioritize multiple tasks
• A high level of professionalism with strong influencing skills and ability to anticipate situations or issues
• Independent judgment and discretion with sensitive/confidential employee information
• A can‑do attitude, ability to be flexible and adaptable
• Ability to receive and act on "ad-hoc" requests
• Ability to think creatively and strategically
• A team‑oriented work style
• An openness to periodically responding to requests outside of normal business hours

Requirements:

• 5+ years of executive level support VP, S/EVP, or C‑level and office administration
• Strong PC computer skills with proficiency in Microsoft Office Suite (Word, Teams, Outlook, PowerPoint), Concur expense reporting, travel suite booking tools and project management software
• Experience working within Biotech Industry preferred

Note: This description is not intended to be all-inclusive, or a limitation of the duties of the position. It is intended to describe the general nature of the job that may include other duties as assumed or assigned.

Equal Opportunity Employer/Veterans/Disabled

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Equal Opportunity Employer/Veterans/Disabled

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Equal Opportunity Employer/Veterans/Disabled

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, email [e-mail] with your request.
This email address is not for general employment inquiries or correspondence. We will only respond to those requests that are related to the accessibility of the online application system due to a disability.