Executive Assistant - Temporary

Regeneron Pharmaceuticals, Inc.; Dublin; Hybrid; EUR 32,000 - 52,000; Full time

Job summary

Regeneron Pharmaceuticals, Inc. in Dublin is seeking an Administrative Coordinator for Commercial Oncology Leadership International to support our global oncology business in a hybrid work model.

You will enable senior leaders and cross-functional teams to operate efficiently by coordinating activities, managing priorities, and delivering seamless administrative support across time zones. Working closely with commercial leaders, internal partners, and external stakeholders, you will help create

Qualifications

• Experience providing administrative or executive support to senior leaders in a fast-paced, cross-functional environment.
• Experience with expense management systems; Concur experience is advantageous.
• Strong technical proficiency with business technology, communication platforms, meeting room reservation systems, and mobile tools.
• Proven ability to coordinate complex travel, meetings, events, and business administration activities.
• Excellent organizational skills with the ability to manage multiple projects, deadlines, and priorities.

Responsibilities

• Coordinate complex meetings across multiple time zones, managing logistics, venues, technology, travel, and accommodations.
• Manage dynamic executive calendars, prioritize requests, schedule meetings, and optimize leadership time.
• Arrange business travel and transfers while preparing and reconciling expense reports.
• Provide project coordination and administrative support, including document preparation, electronic filing, and invoice handling.
• Organize internal and visitor events, coordinating meeting rooms, catering, invitations, and end-to-end logistics.
• Partner with Facilities, IT, HR, and external vendors to address operational needs and support business continuity.

Skills

Calendar management

Travel coordination

Expense management (Concur)

Event logistics

Executive support

Document preparation

Invoice processing

Office administration

Vendor coordination

Cross-functional collaboration

Organizational skills

Attention to detail

Time management

Independent work

Interpersonal skills

Information handling (sensitive data)

Proactive mindset

Customer-focused approach

Tools

Concur

Job description

Build our future together:

At Regeneron, we use science and innovation to develop life-changing medicines for people with serious diseases. We are seeking an Administrative Coordinator Commercial Oncology Leadership International to join our Commercial Oncology team, supporting our International Oncology business in a hybrid work model. In this role, you will enable senior leaders and cross-functional teams to operate efficiently by coordinating business activities, managing priorities, facilitating global collaboration, and delivering seamless administrative support. Working closely with commercial leaders, internal partners, and external stakeholders, you will help create an organized, connected, and high-performing environment that supports business objectives. This position offers the opportunity to contribute to a fast-growing, science-driven organization making a meaningful difference to patients worldwide.

When & where:

• Dublin
• Work model: Hybrid
• Temporary 6 months

Discover your role:

• Coordinate complex meetings across multiple time zones, managing logistics, venues, technology, travel, and accommodations to ensure seamless execution.
• Manage dynamic executive calendars, prioritize requests, schedule meetings, and support the efficient use of leadership time.
• Arrange business travel and transfers while preparing and reconciling expense reports through established expense management processes.
• Provide project coordination and administrative support, including document preparation, electronic filing, invoice handling, and general office administration.
• Organize internal and visitor events, coordinating meeting rooms, catering, invitations, and end-to-end event logistics.
• Partner with Facilities, Information Technology, Human Resources, and external vendors to address operational needs and support business continuity. You anticipate needs, manage multiple priorities with confidence, and build trusted relationships across a diverse international organization.

This role requires:

• Experience providing administrative or executive support to senior leaders within a fast-paced, cross-functional business environment.
• Experience with expense management systems; Concur experience is advantageous.
• Strong technical proficiency with business technology, communication platforms, meeting room reservation systems, and mobile tools.
• Proven ability to coordinate complex travel arrangements, meetings, events, and business administration activities.
• Excellent organizational skills with the ability to manage multiple projects, deadlines, and competing priorities simultaneously.
• Exceptional attention to detail, accuracy, and time management skills.
• Ability to work independently with minimal supervision while exercising sound judgment and discretion.
• Strong interpersonal skills with the ability to build effective relationships across functions, seniority levels, and external partners.
• Ability to handle and commercially sensitive information with the highest level of professionalism and integrity.
• Demonstrated flexibility, adaptability, proactivity, and a customer-focused approach to support.

We are committed to building a workplace with an inclusive culture. Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, sexual orientation, gender identity or expression, gender reassignment, marital or civil partnership status, civil status, pregnancy or parental status, age, disability, nationality, citizenship status, ethnic or national origin, membership of the Traveler community, familial status, genetic information, military or veteran status, or any other characteristic protected under applicable law. Where required, we will provide reasonable accommodation to applicants with known disabilities or chronic illnesses during the recruitment process, unless such accommodation would impose undue hardship.

Where necessary, we disclose salary ranges for roles in all countries in which we operate. The final offer will be determined within the relevant range based on the country of employment, specific role level, and your skills and experience. In some countries, collective bargaining agreements (CBAs) may apply and influence certain elements of pay or benefits. Regeneron offers a competitive and comprehensive total rewards package which may include, depending on country and role: annual bonuses or other incentive plans, equity awards, pension or retirement benefits, 401(k) company match, health and wellness programs, fitness centers, insurance benefits (e.g. medical, dental, vision, life and disability), paid time off, and family support benefits. For additional information about Regeneron benefits in the U.S., please visit https://careers.regeneron.com/en/working-at-regeneron/total-rewards/ . For other locat