Executive Assistant- Infrastructure

Turner & Townsend; Dublin; Hybrid; EUR 60,000 - 90,000; Full time

Benefits offered by this job

23 days Annual leave

Competitive remuneration

Career development opportunities

Job summary

Turner & Townsend is looking for an Executive Assistant to support the function lead on a major Rail project in Ireland. The role covers coordinating duties and providing general administrative support to senior management.

The successful candidate will have 10+ years in high‑level support, exceptional organisational and communication skills, and a proven ability to work with confidential information. You will manage calendars, prepare presentations, and liaise with stakeholders to ensure

Qualifications

• 10 years’ proven experience as an Executive Assistant or in a comparable high-level support role.
• Strong organisational, communication and strategic coordination skills.
• Discretion and confidentiality are essential.
• Experience with diverse teams and tight deadlines.
• Advanced Microsoft Office and SharePoint knowledge.

Responsibilities

• Coordinate scheduling for Directors and manage emails and logistics.
• Prepare presentations and reports for senior executives.
• Organise meetings and workshops with stakeholders.
• Screen and manage communications and travel arrangements.
• Set up procurement and liaise with other departments.

Skills

Executive support

Stakeholder management

Communication skills

Calendar management

Presentations

Reports

Discretion

Multitasking

Interpersonal skills

Team collaboration

Tools

Microsoft Office

SharePoint

Job description

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.
Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.
Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.
We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.
Please visit our website:www.turnerandtownsend.com

Job Description

The Executive Assistant will coordinate project executive duties and provide general administrative support to the function lead working on the major Rail project.

The role includes the following duties:

• Building and maintaining strong relationships with key stakeholders
• Manage professional and personal scheduling for the Directors including agendas, mails, emails, phone calls, client management and other logistics
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
• Plan and orchestrate work to ensure that senior executives priorities are met
• Preparation of presentations and reports
• Organising meetings and workshops
• Screening and prioritisation of emails of Project Director
• Meeting and greeting visitors at all levels of seniority
• Handling enquiries and requests
• Preparing of letters
• Screening telephone calls
• Taking messages and following up
• Assisting with travel arrangements
• Implementing and maintaining procedures and administrative systems
• Printing, copying and filing
• Setting up of purchase orders
• Liaising with staff from other departments
• Other duties and responsibilities appropriate to the position

Qualifications

Skills and Qualifications:

• A minimum 10 years’ proven experience as an Executive Assistant or in a comparable high-level support role, demonstrating exceptional organisational, communication, and strategic coordination skills.
• Knowledge and awareness of the importance of being a representative for the major Rail proejct
• Excellent verbal and written communication skills
• Skill in preparation and compilation of reports
• Skill in preparation and compilation of presentations
• Experience of working in a role where discretion and confidentiality are essential
• Experience of working with diverse teams
• Ability to work on own initiative, with multitasking capabilities
• Ability to work to tight deadlines and prioritise tasks effectively
• Strong interpersonal skills - ability to motivate others
• Experience of undertaking and effectively managing a significant workload
• Advanced Microsoft Office and SharePoint knowledge and experience

Additional Information

What we offer you:

• Full time
• Competitive remuneration and attractive range of benefits
• 23days Annual leave (+ 2 company days)
• Opportunity to work on impactful and innovative projects
• Career development opportunities both in Ireland and globally
• Opportunity to work with a diverse group of talented and collaborative colleagues

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

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