Executive Assistant - fixed term contract

PwC; Dublin; On-site; EUR 42,000 - 54,000; Full time

Benefits offered by this job

Competitive compensation package

Life@PwC benefits

Job summary

PwC Ireland is seeking an Executive Assistant to provide strategic and professional senior administrative support to designated Firm Partner(s). This fixed-term role sits within the Core Administration Hub and offers exposure across the Business Administration function.

You will liaise with stakeholders, manage complex calendars, draft communications, coordinate meetings, and coordinate travel as needed while upholding the firm’s policies, confidentiality, and service standards.

Qualifications

• 4+ years proven experience in a similar role providing comprehensive administrative support to senior executives or management teams.
• Proficiency in Microsoft 365 applications (Word, Outlook, PowerPoint, Excel).
• Strong project management and coordination skills, with the ability to prioritise and manage multiple stakeholders’ conflicting priorities.
• Experience handling sensitive information.
• Ability to thrive in a fast-paced, dynamic environment and demonstrate resilience.

Responsibilities

• Management of an executive-level BA service for Partners.
• Ownership of all enquiries and problems, resolving or escalating issues as appropriate.
• Draft complex and sensitive communications on behalf of partners.
• Coordinate meeting logistics and prepare detailed minutes.
• Manage partner inboxes with confidentiality and integrity.
• Build and maintain client relationships and liaise with BA Hubs and Regional Offices.
• Delegate transactional work and support upskilling of Firmwide systems.

Skills

Executive support

Stakeholder management

Project coordination

Communication skills

Time management

Education

Post-second level qualification

Tools

Microsoft 365 suite

Job description

Line of Service

Internal Firm Services

Industry/Sector

Not Applicable

Specialism

IFS - Internal Firm Services - Other

Management Level

Associate

Job Description & Summary

PwC Ireland- Bring Your Talent, Grow Your Skills, Unlock Your Potential

PwC offers an exciting opportunity to be part of a fast-growing team of Executive Assistants (EAs) within the Core Administration Hub. Supported in part by the Business Administration Hubs, the EA will provide strategic and professional senior administrative support to designated Firm Partner(s).

PwC’s Business Enablement Services (BES) Line of Service combines our support teams from across the firm who play pivotal roles in enabling our business delivery.

Within BES, the Business Administration (BA) function delivers innovative workplace and business-focused solutions across the firm through our collaborative team of experts. Our team ensures the effective operation and support of client service teams is in safe hands. We are passionate about customer service and deliver a wide range of services, from core administrative tasks to value-add work for our stakeholders.

This is a fixed term contract.

BA is composed of four Hubs – Core Administration, Commercial Operations, Events and Travel, and Documentation.

This is a fantastic opportunity for the right individual to;

• Be an integral part of the Business Administration team providing dedicated support to Partners
• Proactively develop their personal and technical skills to enhance their career
• Expand their networks across PwC
• Significantly broaden their understanding of the firm

To be successful you will have the ability to liaise, influence and challenge effectively to build strong networks and relationships at all levels, both internally and externally.

You will report into a Team Leader and will have a Career Coach to support your career aspirations and personal development. You will drive your own self development through gaining continuous feedback, evidencing an active commitment to upskilling in the role and taking ownership to plan and attend regular Career Coach Catch Ups.

The role requires a high-level of self-management and personal responsibility coupled with the ability to prioritise, organise and manage tasks and workload. You will have a customer service mindset, good technical skills and the ability to keep up to date with current and emerging technology.

Purpose-led work you’ll be part of

As an Associate, you’ll work as part of a team of problem solvers, helping to solve complex business issues from strategy to execution. Responsibilities include but are not limited to:

Responsible for:

• Management of an executive-level BA service for Partners
• Ownership of all enquiries and problems, resolving or escalating issues as appropriate.
• Work with your stakeholders to ensure compliance with the Firm’s policies and procedures and meet the Firm deadlines.
• Draft complex and sensitive communications on behalf of partners.
• Proactively coordinate meeting logistics and anticipate conflicts.
• Attend meetings as appropriate, providing detailed and actionable minutes.
• Manage follow-up on key action items and ensure accountability.
• Project coordination - attend project meetings (as requested) to understand requirements, delivery timescales, supporting actions and regular interaction with the project team.
• Manage partner inboxes, prioritising critical communications. Handle sensitive documents with a high level of confidentiality and integrity.
• Build and maintain strong client relationships, addressing issues proactively.
• Liaise with the BA Hubs and Regional Offices as necessary.
• Delegate transactional work where appropriate to effectively manage workloads.
• Ability to draft stakeholder emails and engage with stakeholders to make decisions.
• Support stakeholders and others in upskilling of Firmwide systems.

Additional responsibilities where required:

• Informal coaching junior team members
• Involvement in team activities that contribute to personal & Firm development
• Other ad hoc responsibilities as required

Essential skills & experience

• Secondary level education and a relevant Post second level qualification.
• A minimum of 4 years of proven experience in a similar role, providing comprehensive administrative support to senior executives or management teams.
• Proficiency in Microsoft 365 applications (Word, Outlook, PowerPoint, Excel).
• Demonstrated strong project management and coordination skills, with the ability to effectively prioritise and manage multiple stakeholders’ conflicting priorities.
• Experience in handling sensitive information.
• Ability to thrive in a fast-paced, dynamic environment, demonstrating resilience and adaptability.
• Demonstrated champion of Evolved PwC Professional behaviours.

Preferred Experience

• Excellent organisational skills and self-motivation, demonstrating a commitment to continuous self-development.
• Strong influencing and communication skills, both verbal and written.
• Ability to develop internal and external networks to support business objectives.
• Flexibility and agility to adapt to changes and contribute effectively to system improvements or firm initiatives.
• Role model for inclusivity, with an understanding of cultural differences and a commitment to diversity.

Unlock your potential with PwC Ireland

We believe that challenges are better solved together! We’re inspiring and empowering our people to change the world. Powered by the latest technology, you’ll be a part of amazing teams encouraged to collaborate and innovate in a way that creates powerful solutions and makes a positive impact. This purpose-led work, and our continuous development and encouragement, will help unlock your potential and take your career to the next level.

Enjoy PwC’s perks

We reward your impact, and support your wellbeing, through a competitive compensation package, inclusive employee benefits and flexibility programs that will help you thrive in work and life. Learn more about us at Life@PwC. (https://www.pwc.ie/careers-ie/life-at-pwc.html)

Being appreciated for being you

Our most valuable asset is our people and we grow stronger as we learn from one another. We are an equal opportunity employer and we value diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We believe this so much that we have signed up for the Business in the Community Elevate Pledge. (https://www.bitc.ie/the-leaders-group-on-sustainability/inclusive-workplace-pledge/)

You can learn more about our culture of belonging and explore our range of inclusive programmes, initiatives, employee resource groups and more at www.pwc.ie.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please email us for more information.

Education

(if blank, degree and/or field of study not specified)

Certifications

(if blank, certifications not specified)

Required Skills

Optional Skills

Accepting Feedback, Accepting Feedback, Active Listening, Administrative Support, Agile Database Administration, Business Process Improvement, Calendar Management, Clerical Support, Collaborative Forecasting, Communication, Communications Management, Concur Travel, Conducting Research, Confidential Information Handling, Corporate Records Management, Correspondence Management, Credentialing Database, Customer Relationship Management, Customer Service Excellence, Customer Service Management, Data Entry, Deployment Coordination, Electronic Billing, Electronic Filing, Electronic Records Management {+ 31 more}

Desired Languages

(If blank, desired languages not specified)

Travel Requirements

Not Specified

Available for Work Visa Sponsorship?

No

Government Clearance Required?

No

Job Posting End Date