Executive Assistant - Financial Management

IDA Ireland; Dublin; On-site; EUR 28,000 - 48,000; Full time

Job summary

IDA Ireland Finance Department is seeking a diligent finance administrator to support the payment of invoices, staff expense claims, and grant claims processing in line with IDA procedures.

The role focuses on timely creditor payments, accurate account maintenance and cooperation with project executives to ensure compliance with Revenue, eRCT and Prompt Payment regulations. It offers a structured, inclusive workplace in Dublin.

Qualifications

• A relevant third level qualification, to a minimum of degree standard.
• Ability to work well under pressure and meet challenging deadlines.
• Ongoing flexibility and willingness to work outside normal hours.
• A full driving license is desirable but not required.

Responsibilities

• Process and pay creditors invoices in line with regulations.
• Maintain creditor accounts and supplier details; assist with queries.
• Process grant claims and update the Grants Payments system.
• Deal with staff/supplier/client queries efficiently and effectively.
• Assist with system upgrades and enhancements.
• Ensure IDA procedures for invoices, expenses and grant claims are followed.

Skills

Communications and Personal Effectiven

Client Focused Relationship Building

Negotiation and Influencing

Project Management

Networking

Knowledge

Education

Degree or equivalent

Job description

Job Purpose

This role holds a critical role in the IDA Finance Department with a particular focus on the efficient payment of invoices, assisting in checking and processing of IDA staff expense claims and assisting in processing client grant claims, in accordance with IDA procedures.

Key Tasks

• To process and pay creditors invoices in accordance with the provisions of Revenue regulations, Prompt Payment of Accounts and eRCT legislation.
• To ensure that the Procurement procedures are observed and adhered to.
• To ensure that suppliers are paid within the time frame permitted under internal provisions for meeting the requirements of the 15-day Prompt Payments Act.
• Set up and amendment of creditor accounts and supplier details. Assist with supplier queries.
• Process credit notes and reconcile supplier accounts statements on an ongoing basis and resolving creditor invoice queries on an ongoing basis.
• Maintain Utilities Contract register
• Assisting in processing grant claims to include liaising with clients and project executives as required and updating grant payments on the Grants Payments system.
• Deal with staff/ supplier/ client queries efficiently and effectively.
• Other ad hoc duties that may be assigned related to Financial Management function.
• Ensure that IDA procedures regarding the registering, processing and settlement of Invoices, Expenses and Grant claims are effectively implemented.
• Ensure that procedure manuals are regularly updated.
• Assist with system upgrades and enhancements
• To ensure dignity, respect and equality are applied within and outside the Organisation and that a work life balance is supported as much as possible in the workplace.
• Ensure that IDA's Eire values of Enterprising, Inclusive, Resourceful, Empowering are upheld at all times.
• To ensure that continuous learning and development is undertaken through informal and formal learning and participation in the Performance Management and Development Review Process.
• To demonstrate flexibility in undertaking additional tasks as may be assigned.

Key Competencies Required

• Communications and Personal Effectiveness
• Client Focused Relationship Building
• Negotiation and Influencing
• Project Management
• Networking
• Knowledge

Additional Requirements

• A relevant third level qualification, to a minimum of degree standard, and/or relevant business experience is desirable but not essential.
• Ability to work well under pressure and meet challenging deadlines.
• Ongoing flexibility.
• Aspects of this role will require working outside of normal office hours.
• A full driving license is desirable but not a requirement
• IDA Ireland values diversity in its workforce and welcomes a broad range of applications.

Salary

€28,358 to €46,439 per annum contributory superannuation.
Rising by long service increments to €47,762 (after 3 years satisfactory service at the maximum of the range

Human Resources & Organisational Development

Date

2nd October 2026

IDA Ireland is an equal opportunities employer and is committed to fostering an inclusive workplace which values and benefits from the diversity of our workforce. We encourage you to reach out to us directly at should you require assistance or reasonable accommodation during the recruitment process with IDA Ireland.