Estimating Administrator

Walls; Glounthaune; On-site; EUR 32,000 - 52,000; Full time

Benefits offered by this job

Pension scheme

Professional subscription support

Career progression

Job summary

You will assist estimators with cost estimates, manage tender documents and the DMS, coordinate subcontractor enquiries, and help maintain data consistency in company systems.

This role requires strong IT skills (Excel, Word, Outlook), good numerical ability, and the ability to meet tight tender deadlines while working as part of a team.

Qualifications

• Previous experience in an estimating or commercial administrative role within construction, a main contractor, or consultancy environment.
• Strong IT skills, including competence with Microsoft Excel, Word and Outlook; experience with a Document Management System is desirable.
• Good numerical ability, attention to detail and experience working with measurement and pricing information.
• Excellent organisational and time-management skills with the ability to prioritise tasks to meet tight tender deadlines.
• Strong communication skills, both written and verbal, and the ability to liaise professionally with colleagues, subcontractors and suppliers.
• Self-motivated, proactive and solutions-focused, with the ability to work effectively as part of a team.
• Knowledge of estimating software or cost databases and experience of working within procurement processes is an advantage.

Responsibilities

• Assist estimators in the preparation of cost estimates, measurement take-offs, and bill of quantities in accordance with tender requirements.
• Compile, format and maintain tender documents, pricing schedules and supporting information for submission.
• Manage and maintain the Document Management System (DMS) and estimating libraries, ensuring files are up to date and recorded correctly.
• Liaise with subcontractors and suppliers to obtain quotations, chase outstanding information, and log responses for review by the estimating team.
• Prepare and update standard templates, cost databases and precedent documents to support consistent estimating practices.
• Support the commercial team with correspondence, tender submissions (electronic and hard copy), and post-submission reporting.
• Maintain accurate records of enquiries, clarifications, allowances and provisional sums, ensuring auditability of estimating decisions.
• Provide administrative support for bid meetings, including minute-taking, issue logs and action tracking.
• Ensure compliance with company procedures for health & safety, quality and data security in all administrative activities.

Skills

Estimating experience

Microsoft Excel

Communication skills

Organisational skills

Attention to detail

Tools

Document Management System (DMS)

Estimating software

Job description

Role Overview

The Estimating Administrator will support the Commercial and Estimating teams by providing accurate, timely administrative and document control assistance across pre-contract activities. This role involves preparing and maintaining estimates, managing bid documentation, coordinating subcontractor enquiries, and ensuring data is recorded consistently within company systems.

Key Responsibilities

• Assist estimators in the preparation of cost estimates, measurement take-offs, and bill of quantities in accordance with tender requirements.
• Compile, format and maintain tender documents, pricing schedules and supporting information for submission.
• Manage and maintain the Document Management System (DMS) and estimating libraries, ensuring files are up to date and recorded correctly.
• Liaise with subcontractors and suppliers to obtain quotations, chase outstanding information, and log responses for review by the estimating team.
• Prepare and update standard templates, cost databases and precedent documents to support consistent estimating practices.
• Support the commercial team with correspondence, tender submissions (electronic and hard copy), and post-submission reporting.
• Maintain accurate records of enquiries, clarifications, allowances and provisional sums, ensuring auditability of estimating decisions.
• Provide administrative support for bid meetings, including minute-taking, issue logs and action tracking.
• Ensure compliance with company procedures for health & safety, quality and data security in all administrative activities.

Requirements

• Previous experience in an estimating or commercial administrative role within construction, a main contractor, or consultancy environment.
• Strong IT skills, including competence with Microsoft Excel, Word and Outlook; experience with a Document Management System is desirable.
• Good numerical ability, attention to detail and experience working with measurement and pricing information.
• Excellent organisational and time-management skills with the ability to prioritise tasks to meet tight tender deadlines.
• Strong communication skills, both written and verbal, and the ability to liaise professionally with colleagues, subcontractors and suppliers.
• Self-motivated, proactive and solutions-focused, with the ability to work effectively as part of a team.
• Knowledge of estimating software or cost databases and experience of working within procurement processes is an advantage.

Rewards & Benefits

• A competitive and attractive rewards package, including pension scheme, professional subscription support and additional company benefits.
• Opportunities for professional development, training and long-term career progression within the company.

Diversity & Inclusion at Walls Construction

At Walls Construction, we believe diversity strengthens our business and inclusion fosters innovation. We are committed to creating a workplace where everyone feels respected, supported, and valued.

We welcome applications from candidates of all backgrounds and do not discriminate on the grounds of gender, civil status, family status, sexual orientation, religion, age, disability, race, or membership of the Travelling community.

Reasonable accommodations throughout the recruitment process are available on request.