Elite Executive Assistant to Global Regulatory Leaders

Viatris; Dublin; On-site; EUR 42,000 - 62,000; Full time

Job summary

Viatris, a global healthcare company, is seeking an Executive Assistant to support the Head of Regulatory Affairs and the Head of Global Regulatory Affairs in Dublin, Ireland. You will coordinate global meetings, travel, calendars, and communications to senior leaders.

You will manage confidential information, prepare slide decks, take minutes, and support onboarding for new starters, contributing to a highly collaborative regulatory team.

Qualifications

• Executive assistant with experience supporting senior leaders.
• Advanced calendar management.
• Strong travel and expense management.
• Experience coordinating meetings and events.
• Excellent written and verbal communication.
• Proficient in Microsoft PowerPoint.

Responsibilities

• Provide administrative support to GRA leaders including diary management and resolving scheduling conflicts.
• Schedule and coordinate meetings including interdepartmental and global meetings.
• Organize and support corporate events and board meetings.
• Organize and book travel, prepare and submit expense reports.
• Prepare and send communications on behalf of leaders, compile and amalgamate presentations into slide decks to support global meetings.
• Attend meetings and take accurate minutes ensuring action items are clearly communicated and tracked.
• Routinely handle confidential and time-sensitive information, including budgets and headcount.
• Support onboarding of new starters by ensuring IT equipment is ordered and available, workspaces are allocated, and induction plan is in place.

Skills

Advanced calendar management

Advanced administrative skills

Travel and expense management

Meeting and event logistics

Written and verbal communication

Project management

Executive support to senior leadership

Tools

Microsoft PowerPoint

Job description

Viatris, a global healthcare company, is seeking an Executive Assistant to support the Head of Regulatory Affairs and the Head of Global Regulatory Affairs in Dublin, Ireland. You will coordinate global meetings, travel, calendars, and communications to senior leaders.

You will manage confidential information, prepare slide decks, take minutes, and support onboarding for new starters, contributing to a highly collaborative regulatory team.