Executive Assistant (6 Month Agency Contract)

Viatris; Dublin; On-site; EUR 42,000 - 62,000; Full time

Job summary

Viatris, a global healthcare company, is seeking an Executive Assistant to support the Head of Regulatory Affairs and the Head of Global Regulatory Affairs in Dublin, Ireland. You will coordinate global meetings, travel, calendars, and communications to senior leaders.

You will manage confidential information, prepare slide decks, take minutes, and support onboarding for new starters, contributing to a highly collaborative regulatory team.

Qualifications

• Executive assistant with experience supporting senior leaders.
• Advanced calendar management.
• Strong travel and expense management.
• Experience coordinating meetings and events.
• Excellent written and verbal communication.
• Proficient in Microsoft PowerPoint.

Responsibilities

• Provide administrative support to GRA leaders including diary management and resolving scheduling conflicts.
• Schedule and coordinate meetings including interdepartmental and global meetings.
• Organize and support corporate events and board meetings.
• Organize and book travel, prepare and submit expense reports.
• Prepare and send communications on behalf of leaders, compile and amalgamate presentations into slide decks to support global meetings.
• Attend meetings and take accurate minutes ensuring action items are clearly communicated and tracked.
• Routinely handle confidential and time-sensitive information, including budgets and headcount.
• Support onboarding of new starters by ensuring IT equipment is ordered and available, workspaces are allocated, and induction plan is in place.

Skills

Advanced calendar management

Advanced administrative skills

Travel and expense management

Meeting and event logistics

Written and verbal communication

Project management

Executive support to senior leadership

Tools

Microsoft PowerPoint

Job description

McDermott Laboratories Limited

Viatris is a global healthcare company uniquely positioned to bridge the traditional divide between generics and brands, combining the best of both to more holistically address healthcare needs globally. With a mission to empower people worldwide to live healthier at every stage of life, we provide access at scale, currently supplying high-quality medicines to approximately 1 billion patients around the world annually and touching all of life’s moments, from birth to the end of life, acute conditions to chronic diseases.

We have been included on number of award lists that demonstrate the impact we are making.

Our global portfolio includes best-in-class, iconic brand-name products as well as global key brands; generics, including branded and complex generics; and other offerings across a wide range of therapeutic areas. We are committed to helping create healthier communities worldwide through education, outreach and better access to treatment.

For those driven to live their lives with purpose, Viatris helps employees realise their full potential by creating a collaborative culture that fosters courage and resilience. Viatris is more than just a place to work. This is a place to make a difference in the world.

The Role & What You Will Be Doing

The primary role of Executive Assistant is to support the Head of Regulatory Affairs and The Head of Global Regulatory Affairs.

The Executive assistant will be responsible for organising global meetings and events, travel arrangements, managing schedules and calendars, communications to global.

Every day, we rise to the challenge to make a difference and here’s how the Global Regulatory Affairs Executive assistant role will make an impact:

• Provide administrative support to GRA leaders including diary management and resolution of scheduling conflicts.
• Schedule and coordinate meetings including both interdepartmental and global meetings.
• Organize and support corporate events and board meetings.
• Organize and book travel, preparation and submission or expense reports.
• Prepare and send communications on behalf of leaders, compile and amalgamate presentations into slide decks to support global meetings.
• Attend meetings and take accurate minutes ensuring action items are clearly communicated and tracked.
• Routinely handle confidential and time-sensitive information, including budgets and headcount.
• Support onboarding of new starters by ensuring IT equipment is ordered and available, workspaces are allocated, and induction plan is in place.

About Your Skills & Experience

For this role, we’re looking for a candidate who has an effective combination of the following qualifications, skills and experiences:

• Experienced executive assistant with time spent reporting to Senior Leader
• Advanced calendar management
• Advanced administrative skills
• Travel and expense management
• Meeting and event logistics
• Excellent written and verbal communication skills
• Project Management and tracking to support visibility and status of interdepartmental activities
• Must possess strong computer skills including proficiency in Microsoft PowerPoint

At Viatris, we are dedicated to building a truly diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t fully align with every requirement, we still encourage you to apply. You may just be the right candidate for this or other roles.

Diversity & Inclusion at Viatris

At Viatris, diversity and inclusion are essential to our mission. The diversity we foster in all aspects of our business can be one of our greatest strengths in redefining healthcare not as it is, but as it should be. If you would like to know more about what diversity, equity and inclusion means to us, please visit https://www.viatris.com/en/Careers/Diversity-and-Inclusion

Sustainability at Viatris

Corporate social responsibility is fundamental to the Viatris mission. We work to advance responsible and sustainable operations and leverage our collective expertise to empower people to live healthier at every stage of life, recognizing that our actions affect the stakeholders and communities we serve. To learn more about our efforts, please visit https://www.viatris.com/en/about-us/corporate-responsibility

At Viatris, we offercompetitivesalaries, benefitsandan inclusive environment where you can use your experiences, perspectives and skills to help make an impact on the lives of others.

Viatris is an Equal Opportunity Employer.