EHS Administrator

P J Hegarty; Cork; On-site; EUR 32,000 - 52,000; Full time

Benefits offered by this job

Career development

Training opportunities

Supportive team environment

Competitive remuneration

Job summary

PJ Hegarty seeks an EHS Administrator in Cork to support the Southern Region EHS Team with admin across EHS digital systems, training administration and documentation control. You will help prepare reports, KPI data and safety communications in a fast-paced construction setting.

You will work with the EHS Manager to maintain records, support audits, safety campaigns and the rollout of EHS initiatives, while handling multiple systems and ensuring high standards of compliance.

Qualifications

• Relevant qualification in Business Administration, Health & Safety, Digital Systems, Project Administration or a related discipline.
• Previous experience in an administrative, compliance, coordinator or support role would be an advantage.
• Excellent IT skills with strong proficiency in Microsoft Office, particularly Excel, Word, PowerPoint and SharePoint.
• Experience using digital management systems and online platforms.
• Strong organisational skills with the ability to manage multiple tasks and deadlines.
• Excellent attention to detail and document control skills.
• Strong written and verbal communication skills.
• Ability to prepare reports, presentations and communications to a high standard.
• Ability to work on own initiative and as part of a team.
• Strong interpersonal and stakeholder management skills.
• Experience maintaining records and documentation within compliance or management systems would be beneficial.
• Knowledge of Safe-T-Cert, ISO Management Systems, NSAI certification requirements or audit processes would be an advantage.
• Full clean driving licence desirable.

Responsibilities

• Provide administrative support to the Southern Region EHS Team.
• Maintain EHS registers, records, trackers and databases.
• Provide administrative support for EHS digital platforms including Procore, Skillko, FlowForma, SharePoint and other company systems.
• Assist with the preparation and distribution of EHS reports, KPI information and management presentations.
• Support the coordination of safety campaigns, behavioural safety initiatives, wellbeing programmes and employee engagement activities.
• Assist with newsletter submissions, safety alerts, lessons learned communications and other EHS communications.
• Assist with the administration of training records, competency tracking and training gap analysis.
• Support site induction administration and onboarding activities.
• Assist in the preparation and issue of toolbox talks, presentations, posters and other safety awareness materials.
• Support document control activities relating to EHS records, inspections, audits, permits and compliance documentation.
• Support the EHS Team with internal and external audit preparation activities.
• Assist with the administration of Safe-T-Cert, NSAI and other certification requirements.
• Assist in the preparation and collation of documentation required for management system audits and management reviews.
• Support the tracking of audit findings, corrective actions and continuous improvement actions.
• Assist in maintaining EHS policies, procedures, forms and associated documentation.
• Assist with the preparation of tender submissions, pre-construction EHS documentation and Construction Stage Safety & Health Plans, where required.
• Liaise with project teams to ensure EHS records and supporting documentation are maintained and readily available.
• Support award submissions, best practice initiatives and continuous improvement programmes.
• Provide general administrative support to the EHS Team and wider business as required.
• Promote the Company's goal of maintaining a healthy safety culture.

Skills

Organisation

Documentation

Communication

Report drafting

Stakeholder management

Attention to detail

Education

Business Administration

Health & Safety

Digital Systems

Project Administration

Tools

Procore

SharePoint

FlowForma

Skillko

Job description

Established in 1925, PJ Hegarty is Ireland's most progressive building company. We undertake projects throughout Ireland and the UK from offices in Dublin, Cork, Limerick and London and are a leading company in large-scale construction.

As a family-owned company from its inception, we, like you, have a long proud tradition of working within our respective industries for the benefit of our customers, our people and the community.

Specifics of the Job

This position is based in Cork and will provide administrative and operational support to the Southern Region EHS Team across a range of projects and business activities.

The successful candidate will work closely with the Regional EHS Manager and EHS Coordinator to support the effective administration and continuous improvement of the Company's Environmental, Health and Safety Management System.

The role will focus on providing administrative support across EHS digital systems, reporting, safety campaigns, communications, training administration, document control, certification activities and general departmental support.

Overview

The EHS Administrator will support the day-to-day operation of the EHS Department, helping to ensure records, systems and documentation are maintained to a high standard.

The successful candidate will provide administrative support to the EHS Team across digital platforms, training administration, compliance records, reporting, safety communications, audit preparation and certification activities. The role will assist with the delivery of company-wide EHS initiatives while helping to ensure records and supporting documentation are maintained accurately and efficiently.

This is an excellent opportunity for an organised and proactive individual who enjoys working with systems, people and data in a fast-paced construction environment.

Key Duties

• Provide administrative support to the Southern Region EHS Team.
• Maintain EHS registers, records, trackers and databases.
• Provide administrative support for EHS digital platforms including Procore, Skillko, FlowForma, SharePoint and other company systems.
• Assist with the preparation and distribution of EHS reports, KPI information and management presentations.
• Support the coordination of safety campaigns, behavioural safety initiatives, wellbeing programmes and employee engagement activities.
• Assist with newsletter submissions, safety alerts, lessons learned communications and other EHS communications.
• Assist with the administration of training records, competency tracking and training gap analysis.
• Support site induction administration and onboarding activities.
• Assist in the preparation and issue of toolbox talks, presentations, posters and other safety awareness materials.
• Support document control activities relating to EHS records, inspections, audits, permits and compliance documentation.
• Support the EHS Team with internal and external audit preparation activities.
• Assist with the administration of Safe-T-Cert, NSAI and other certification requirements.
• Assist in the preparation and collation of documentation required for management system audits and management reviews.
• Support the tracking of audit findings, corrective actions and continuous improvement actions.
• Assist in maintaining EHS policies, procedures, forms and associated documentation.
• Assist with the preparation of tender submissions, pre-construction EHS documentation and Construction Stage Safety & Health Plans, where required.
• Liaise with project teams to ensure EHS records and supporting documentation are maintained and readily available.
• Support award submissions, best practice initiatives and continuous improvement programmes.
• Provide general administrative support to the EHS Team and wider business as required.
• Promote the Company's goal of maintaining a healthy safety culture.

Skills / Experience Required

• Relevant qualification in Business Administration, Health & Safety, Digital Systems, Project Administration or a related discipline.
• Previous experience in an administrative, compliance, coordinator or support role would be an advantage.
• Excellent IT skills with strong proficiency in Microsoft Office, particularly Excel, Word, PowerPoint and SharePoint.
• Experience using digital management systems and online platforms.
• Strong organisational skills with the ability to manage multiple tasks and deadlines.
• Excellent attention to detail and document control skills.
• Strong written and verbal communication skills.
• Ability to prepare reports, presentations and communications to a high standard.
• Ability to work on own initiative and as part of a team.
• Strong interpersonal and stakeholder management skills.
• Experience maintaining records and documentation within compliance or management systems would be beneficial.
• Knowledge of Safe-T-Cert, ISO Management Systems, NSAI certification requirements or audit processes would be an advantage.
• Full clean driving licence desirable.

What We Offer

• Opportunity to join one of Ireland's leading construction companies.
• Career development and progression opportunities within a growing EHS function.
• Exposure to major construction, pharmaceutical, healthcare, education and commercial projects.
• Ongoing training and professional development opportunities.
• Supportive team environment with opportunities to contribute to innovation and continuous improvement.
• Competitive remuneration package commensurate with experience.

Diversity and Inclusion

The Company is an Equal Opportunities Employer and recognises its responsibility to provide equality of opportunity to employees and prospective employees.

Our aim is to ensure that no job applicant or employee receives less favourable treatment on the grounds of religious belief, political opinion, gender, marital status, civil status, sexual orientation, disability, race, age and membership of the Traveller community.

The Company will not accept or tolerate any form of discrimination, direct or indirect, by any member of the Company. The Company is committed to the fair treatment of employees at all times.