Development Opportunity: Admin & Reception

St Marys Community Project Limited; Dublin; On-site; EUR 25,000 - 32,000; Full time

Benefits offered by this job

Job summary

St Marys Community Project Limited is seeking an Administrative Assistant/Reception for Women's Aid in Dublin. This developmental role welcomes applicants with no prior experience, as accredited training will be provided.

You will manage the reception area, answer calls, greet visitors, handle post and emails, maintain confidentiality, and work closely with the Business Support Manager. Garda vetting applies before appointment.

Qualifications

• Eligibility for CE generally linked to those 21+ with qualifying welfare payment for 1 year or more, or 18+ for certain groups.
• Garda vetting application form required and references will be requested.

Responsibilities

• Manage the Women’s Aid reception area.
• Answer, transfer and record telephone calls/messages.
• Welcome visitors and manage deliveries.
• Deal sensitively with vulnerable callers and visitors.
• Maintain strict confidentiality at all times.
• Monitor and respond to emails as required.
• Open, date-stamp and log incoming post.
• Prepare and log outgoing post.
• Produce letters, notices and memos to a high standard.
• Print, photocopy and scan documents.
• Order stationery and office supplies.
• Liaise with maintenance, cleaning teams and other contractors.
• Maintain clear handover notes for the reception team.
• Work closely with the Business Support Manager and Administrator.
• Carry out other duties as assigned by the Business Support Manager.

Job description

St Marys Community Project Limited is seeking an Administrative Assistant/Reception for Women's Aid in Dublin. This developmental role welcomes applicants with no prior experience, as accredited training will be provided.

You will manage the reception area, answer calls, greet visitors, handle post and emails, maintain confidentiality, and work closely with the Business Support Manager. Garda vetting applies before appointment.