Corporate Services Assistant

Walkers; Dublin; Hybrid; EUR 40,000 - 56,000; Full time

Benefits offered by this job

Discretionary annual bonus scheme

23 days annual leave

Hybrid Working Policy - 3 days in the

Job summary

Walkers in Dublin is seeking a Corporate Services Administrator to join the expanding WPS team. You will support regulatory obligations of transactions and assist with internal projects, working closely with a senior manager.

The role suits a professional with at least three years in legal/financial services or corporate administration, strong communication and meticulous organisational skills, and a client-facing mindset. Hybrid working with growth opportunities.

Qualifications

• Three years' experience in a legal, financial services or corporate administration role.
• University law or business graduate with excellent academics.
• Desire to work in a client-facing environment delivering professional service.
• Strong communication, attention to detail and organisational skills are essential.
• Grad ICSA qualification would be an advantage; experience with Viewpoint/Power BI/Oracle helpful.

Responsibilities

• Assist with management of quarterly board meeting cycle for SPVs.
• Monitor regulatory and compliance deliverables and ensure deadlines are met.
• Prepare reports and presentations for management.
• Assist with internal projects and initiatives.
• Maintain up-to-date transaction data on internal records.
• Oversee administration of internal/external databases and platforms.
• Assist with company secretarial tasks including registrations and filings.
• Arrange board meeting logistics and calendars.
• Support senior management with administrative tasks and client meetings.
• Assist with disbursements and invoicing clients.
• Ensure adherence to internal policies and contribute to process improvements.

Skills

Communication skills

Attention to detail

Organisational skills

Client facing

Team player

Education

University law or business degree

Tools

Viewpoint

Power BI

Oracle

Job description

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Join Walkers Professional Services (WPS) - shape the future with an industry leader

Walkers Professional Services (WPS) is a dynamic, fast-growing provider of corporate, fiduciary and regulatory services to leading private equity firms, hedge funds, CLO managers, trusts, and global financial institutions. With over 400 professionals across eight locations globally, we combine the strength of private equity backing with Walkers' trusted reputation to deliver seamless, tech-enabled solutions that help businesses to thrive and meet responsibilities with confidence.

As we invest in cutting-edge technology and expand our global footprint, we offer ambitious professionals the opportunity to achieve new career heights and make a real impact.

Why Join WPS?

If you thrive in dynamic environments and want to work with industry leaders, you’ll love what we offer:

• A growth platform - backed by strategic long-term co-investment from Vitruvian Partners and Walkers law firm, accelerating innovation and opportunity.
• Blue-chip client base - work with the best on high-impact, cross-border projects with leading global institutions.
• Global reach, deep local expertise - collaborate across major investment hubs worldwide.
• Empowered culture - a "grown-up" environment that values clarity, collaboration, and commerciality.
• Tech-enabled and client centred mindset - leverage technology to build smarter, more efficient service models.

WPS is currently seeking a Corporate Services Administrator to join our dynamic and growing team in Dublin. In this role, you will work with a senior manager to oversee the compliance and regulatory obligations of our transactions and assist with the delivery of internal projects. This is an excellent opportunity to play a key role in a highly regarded and expanding organisation which places huge emphasis on continuous professional development and career progression within a collegiate team-based environment.

Duties, Responsibilities & Person Specification

You will have a broad range of responsibilities including:

• Assist with the management of the quarterly board meeting cycle for a large number of SPV's;
• Monitor regulatory and compliance deliverables and assist with ensuring these deliverables are met;
• Prepare reports and presentations to assist the management team;
• Assist with the delivery of internal projects and initiatives;
• Ensure that key transaction data is recorded and kept up-to-date on internal records;
• Oversee the administration of various data bases including internal data bases and external banking platforms;
• Assist with various company secretarial tasks including company incorporations, annual compliance, filings including annual returns with the Companies Registration Office and other ad hoc duties;
• Arrange board meeting logistics including agreeing board calendars, sending calendar invitations and diarising agreed dates with Board of Directors;
• Assist the senior management with various administrative tasks, including arranging events, client meetings etc.;
• Assist the team with managing disbursements and invoicing clients;
• Demonstrates awareness and understanding of legal or regulatory developments and proactively seeks to ensure that the team is positioned to address those challenges;
• compliance with internal policies and procedures, while actively contributing to process improvements within the team

Education, Skills & Experience

• A minimum of three years' experience in a relevant legal, financial services or corporate administration role is essential;
• A university law or business graduate, with an excellent academic background;
• A desire to work in a client facing environment where delivery of a professional service to both clients and other counterparties is of key importance;
• Strong communication skills, an ability to think on their feet, excellent attention to detail and exceptional organisational skills are essential for this multi-client role;
• Completion of or currently studying for the company secretarial qualification (Grad ICSA) would be an advantage;
• Experience with Viewpoint, Power BI and Oracle would be useful, but it is not essential.
• Conscientious, organised and a team player who can work on their own and as part of a wider team; and
• Enthusiastic in nature, with a real interest in learning and developing their skills.

Join a team that 's redefining fiduciary and corporate services. If you're ambitious, adaptable and ready to make a difference, WPS could be the right place for you. Competitive compensation included.

We are an equal opportunity employer. Equality, equity and diversity are key to our global identity and an integral part of our goal to continue being an employer of choice. We are committed to a work environment that supports all individuals irrespective of gender, ethnicity, nationality, race, religion, marital status, age, disability, pregnancy, sexual orientation, gender identity or any other applicable legally protected characteristics. We make every effort to ensure that employment opportunities are open and accessible to all on the basis of personal ability.

We offer excellent progression opportunities along with a competitive remuneration package and benefits including:

• Discretionary annual bonus scheme
• 23 days annual leave
• Hybrid Working Policy - 3 days in the office