Compliance & HR Administrator

Right at Home Ireland; Dublin; On-site; EUR 32,000 - 35,000; Full time

Job summary

Right at Home Ireland is seeking an organised HR Administrator to support day-to-day HR and Compliance activities, including onboarding, records management and lifecycle support.

You will coordinate Garda Vetting, references, training certificates and document audits while maintaining GDPR-compliant records and providing accurate HR information to colleagues across departments in a busy home-care environment.

Qualifications

• Previous experience in HR administration or recruitment support.
• Excellent organisation, accuracy and attention to detail.
• Clear written and verbal communication and the ability to follow up professionally.
• Ability to prioritise tasks and work in a busy office environment.
• Discretion handling confidential information and GDPR compliance.
• Collaborative attitude with ability to work independently.

Responsibilities

• Support Garda Vetting document collection, references and training certificates tracking.
• Assist with monitoring document expiry dates and flag outstanding requirements.
• Maintain consistency between HR, Recruitment and Compliance records.
• Prepare and organise employee documentation for audits and file reviews.
• Provide day-to-day HR administration across the employee lifecycle.
• Manage employee files, HR records and routine correspondence.
• Support onboarding and leaver administration and HR reporting.

Skills

Administrative experience

HR/recruitment exposure

Microsoft Office proficiency

Attention to detail

Communication skills

Confidentiality and GDPR understanding

Team collaboration

Education

HR / Business Administration qualification

Tools

HR software

Job description

Salary: €32,000–€35,000 per annum, depending on experience

Right at Home is a provider of home care services, committed to delivering high-quality, person-centred care that enables individuals to live independently in their own homes. Our mission is to improve the quality of life for those we serve.

Role overview

We are seeking an organised, proactive and detail-oriented HR Administrator to support the day-to-day HR and Compliance function. The successful candidate will work closely with HR, Recruitment and Compliance to maintain accurate records, coordinate onboarding administration and support employees throughout the employee lifecycle. The role requires strong follow-through, discretion and a collaborative approach across departments.

Key responsibilities

Compliance

• Support the collection and tracking of Garda Vetting documents, references, qualifications, training certificates and other required records.
• Assist with monitoring document expiry dates and communicate outstanding requirements to relevant colleagues.
• Maintain consistency between HR, Recruitment and Compliance records and systems.
• Prepare and organise employee documentation for internal audits and file reviews.

HR administration

• Provide day-to-day administrative support across the employee lifecycle, from joining to leaving Right at Home.
• Maintain accurate, complete and up-to-date employee files and HR records.
• Prepare offer letters, confirmation letters and other routine HR correspondence.
• Support annual leave, sickness absence, employee changes and leaver administration.
• Maintain HR trackers and assist with reports and management information as required.
• Respond to routine employee queries and refer more complex matters to the relevant HR team member.
• Handle personal data confidentially and in accordance with GDPR and internal procedures.

Recruitment and onboarding support

• Coordinate with Recruitment to support the transition from candidate selection to employment.
• Prepare, collect and track new-starter paperwork and follow up on outstanding information.
• Support the scheduling, induction and training where required.
• Keep recruitment and onboarding trackers accurate and communicate new-starter updates to relevant teams.

Role boundary: The HR Administrator supports compliance administration and coordination; decisions on compliance clearance remain with the designated Compliance manager and managers.

Our mission and values

Our mission is to improve the quality of life for those we serve. Our values guide how we support clients, employees and colleagues:

ACCOUNTABLE Take ownership of accurate records, deadlines and follow-up, and complete work to a high standard.

REAL Act with honesty, integrity and professionalism while respecting employee confidentiality.

PERSONABLE Be approachable and supportive, building positive working relationships across HR, Recruitment, Compliance and Operations.

THRIVE Embrace learning, teamwork and continuous improvement to support efficient processes and the growth of Right at Home.

Skills and experience

Essential

• Previous experience in administration, ideally within HR, recruitment or a people-focused environment.
• Excellent organisation, accuracy and attention to detail.
• Confident use of Microsoft Office, particularly Word, Excel and Outlook.
• Clear written and verbal communication and the ability to follow up professionally.
• Ability to prioritise competing tasks and work effectively in a busy office.
• Discretion in handling confidential employee information.
• A collaborative attitude with the ability to work independently.

Desirable

• Experience in home care, healthcare or social care.
• Familiarity with onboarding, employee compliance documentation and recordkeeping.
• Experience with HR systems, applicant tracking or employee management software.
• Understanding of GDPR in an HR setting.
• A qualification in HR, business administration or a related field.

Personal attributes

The ideal candidate is dependable, approachable and methodical, takes ownership of tasks and understands how effective communication between HR, Recruitment, Compliance and Operations contributes to a positive employee experience.